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08-28-1989 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER CITY HALL AUGUST 28. 1989 e MEMBERS PRESENT: Mayor Tralle. Councilmembers Schuldt. Holmgren. Kropuenske. and Dobel (9:37 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Patrick Klaers. City Administrator; Lori Johnson. Finance Director; Peter Beck. City Attorney 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 6:30 p.m. 2. Consider 8/28/89 City Council Agenda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 8/28/89 CITY COUNCIL AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider 8/21/89 City Council Minutes COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 8/21/89 CITY MINUTES. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. CARRIED 4-0. COUNCIL THE MOTION 4. Open Mike e There was no one present for this item. 5.1. City/School Agreement The City Administrator indicated that he was ready to present to the Council the final Letter of Understanding. which is the City/School Agreement. He indicated that this agreement is acceptable to School District and also to City Staff. The terms in this agreement for the city garage expansion has been previously discussed and reviewed by the Ci ty Counc il. COUNCILMlMBER KROPUENSKE MOVED TO APPROVE THE CITY/SCHOOL AGREEMENT FOR CONSTRUCTION OF THE ADDITION TO THE EXISTING CITY PUBLIC WORKS GARAGE WHICH WILL BE LEASED TO THE SCHOOL DISTRICT FOR ITS USE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.2. Final Pay Estimate/S & L Excavating for Royal Oaks COUNCILMEMBER SCHULDT MOVED TO APPROVE FINAL PAY ESTIMATE TO S & L EXCAVATION FOR THE ROYAL OAKS RIDGE IMPROVEMENTS IN. AN AMOUNT OF $77 .124.36. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 5.3. Gambling License Renewal/VFW Post for Dick's Main Tap and Elk River Bowl Mayor Tralle indicated that the Elk River VFW Post is making application for renewal of their gambling licenses at Main Tap. Inc. and at Elk River Bowl. The Council took no action to veto this request. Page 2 City Council Minutes August 28. 1989 e 5.4. Purchase of Additional Computer Equipment Mayor Tralle indicated that the Finance Director is requesting two terminals which would be hooked up to the new IBM computer system. The City Administrator indicated that the money for these two screens is in the 1989 budget as future reserves. COUNCILMBMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF TWO SCREENS FOR $2.630.80 WITH THE MONIES TO COME FROM PLANNED RESERVES WITHIN THE 1989 BUDGET. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.5. Chamber of Commerce Sign Request e Jackie Schuelein. Chamber of Commerce Executive Vice President.was present to discuss the matter of signs for Non-profit Clubs and Organizations. she indicated that the proposed signs would be made-up of individual logos of each organization. Ms. Schuelein indicated that the location of the signs being requested is one at the old City Hall site adjacent to the "Welcome to Elk River" sign and one on city property adjacent to Orono Park. Ms. Schuelein indicated the Chamber is requesting permission from the City to locate both signs on city property. if both areas are indeed owned by the City. and further that they are requesting that the cost of the lighting of the signs be paid for by the City or the Elk River Municipal Utilities. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE PLACEMENT OF THE TWO CHAMBER OF COMMERCE ELK RIVER LOGO SIGNS ON CITY PROPERTY AT THE SITES REQUESTED AND FURTHER THAT THE CITY PAY THE EXPENSE OF THE LIGHTING FOR THE SIGNS AND ALSO THAT THE SIGN PERMIT FEE BE WAIVED. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Electrical Bids for Street Garage Addition Phil Hals indicated to the Council that he had no information at this time regarding the electrical bids. He indicated that he would be before the the Council at a future meeting to request approval of the electrical bids. 6. Sidewalk Update/Phil Hals Phil Hals. Street Superintendent. indicated that there are many sidewalks in the old city area that are in need of repair. He indicated that the type of repair that he is suggesting at the present time would be a temporary or "band aid" approach until next year. He indicated that by repairing the sidewalks he would hopefully be eliminating a great deal of liability for the property owners and the City. Mr. Hals indicated that next year he would be approaching both the citizens and the Council with a sidewalk rehabilitation project. e Page 3 City Council Minutes August 28, 1989 e Phil Ha1s indicated that the type of repair he is requesting approval for is patch work repair with both bituminous and concrete on the sidewalks which are most deteriorated. Mr. Ha1s reiterated that this is a short term approach to repair deteriorating sidewalks in order to lessen the liability risk for both the homeowners and the City. Mr. Ha1s indicated that he would be sending out a letter to all affected residents indicating that this temporary repair of sidewalks would be taking place and that a more permanent solution would be proposed next year. A public hearing would be held in order to receive public input as the sidewalk replacement program would probably be an assessed project. It was the consensus of the City Council to authorize the Street Superintendent to repair the sidewalks on a temporary basis as indicated in his memo to the City Council dated 8/25/89. 7. Personnel Interviews At 7:00 p.m. the firm of Larkin, Hoffman, Daly, and Lindgren, Ltd. was interviewed by the City Council for the position of Personnel Consultant. Dayle Nolan and Shannon McCambridge were both present representing the consultant firm. At 8:00 p.m. the consulting group of Stanton Group of DCA, Inc. was interviewed for the personnel consultant position. The two individuals representing the firm were Edward E. Wells and Renee M. Lassonde. e After the interviews, the Council adjourned for 10 minutes. The Council discussed the two interviews. Mayor Tra11e indicated that the City had two very qualified firms to choose from. He indicated that one of the firms, Larkin, Hoffman, had a very legalistic approach; while the other firm of Stanton Group had a more human resources approach. Counci1member Schuldt commented on the fact that if the City chose to use Larkin, Hoffman, the overall cost would more than likely be lower because the City's law firm is Larkin, Hoffman, and they would be reviewing the data put together. Counci1member Holmgren stated that he felt DCA would probably have more experience in preparing the policies and the handbooks which the City is requesting. However, he felt that the potential of the driving the cost up would be much greater with DCA firm and that DCA could possibly spend more time. Counci1member Kropuenske stated that he felt qualified, however, he would be more in favor of on the fact that legal experience is their majority of the issues we are dealing with require both firms were very Larkin, Hoffman, based background and that a legal expertise. Mayor Tra11e indicated that he agreed with Counci1member Kropuenske. e COUNCILMEMBER SCHULDT MOVED TO ACCEPT THE LARKIN, HOFFMAN, DALY, LINDGREN, LTD. PERSONNEL CONSULTANT PROPOSAL FOR A ONE YEAR TIME PERIOD AT A PRICE ON TO EXCEED $20,000 DATED JULY 28, 1989. COUNCILMEMBER KROPUENSKE SECONED THE MOTION. THE MOTION CARRIED 3-1. Councilmember Holmgren opposed. Page 4 City Council Minutes August 28. 1989 e 8. City Administrator Update The City Administrator indicated that the selection process for the PUD Consultants by the City will begin shortly. He indicated that he has received comments from the Planning Commission that they strongly desire to be involved in the selection process. He suggested to the City Council that possibly the Planning Commission could interview the consultants and make a recommendation for hiring to the City Council. He informed the Council that the Park Commission selected their consultant and this is one of the reasons that the Planning Commission feels they should be allowed to be involved in the selection process. Mayor Tra11e indicated that he had no problem with allowing the Planning Commission to be involved in the selection process as long as the City staff and legal counsel will also be involved. Counci1member Kropuenske stated that at the 10/30/89 meeting with the Planning Commission. their scope of duties should be discussed. He indicated that he has been receiving feedback regarding certain Planning Commission decisions which should not be involved in the process. such as selection of different types of trees to be planted. Counci1member Kropuenske indicated that he would not feel comfortable having just the Planning Commission interview the consultants and would rather see the Council involved in the process. e Counci1member Dobe1 arrived at this time. 9:37 p.m. Counci1member Holmgren felt that just because the Park Commission selected their consultant does not mean that it is appropriate for other organizations to do the same. After discussion regarding this item. it was the consensus of the City Council that the PUD consultants be interviewed by two Planning Commission representatives and two Council representatives. which would be Counci1member Kropuenske and Counci1member Schuldt. and further that staff be present during the interviews. 9. Other Business Mayor Tra11e indicated that he has been receiving some calls in the Grandview subdivision which is located west of the City regarding the proposed sewer and water project to go out in that area. He indicated that people are concerned regarding this matter and that they would like to be informed of what is taking place. Mayor Tra11e indicated that he would like to set up a neighborhood meeting for anybody residing in the western area of the City to inform them of the progress that is taking place regarding the sewer and water project and how this will affect them as residents. e Mayor Tra11e informed the Council and staff that the upgrade for Highway 101 has been included in the 1994 State constuction plan. He stated that this indicates that all efforts have been sucessfu1.however. money still has to be raised for this project. e e e Page 5 City Council Minutes August 28. 1989 There being no further business. COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE COUNCIL MEETING. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 9:42 p.m. ~ctfuIIY submitted. sand=~/ City Clerk '