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10-23-1989 CC MIN - JOINT e e e JOINT MEETING OF THE ELK RIVER CITY COUNCIL/PLANNING COMMISSION HELD AT ELK RIVER CITY HALL MONDAY. OCTOBER 23. 1989 MEMBERS PRESENT: Mayor Tralle. Councilmembers Kropuenske. Schuldt. Holmgren. and Dobel MEMBERS ABSENT: None PLANNING COMMISSION MEMBERS PRESENT: Peter Kimball. Rita Johnson. Mary Eberley. Jerry Schroeder. Arlon Fuchs. and Al Nadeau PLANNINC COMMISSION MEMBERS ABSENT: Bob Morton STAFF PRESENT: Patrick Klaers. City Administrator; Russ Anderson. Fire Chief; Steve Bjork. Zoning Assistant; Steve Rohlf. Building and Zoning Administrator; Tim Keane. City Attorney 1. Call Meeting to Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. 2. Consider 10/23/89 City Council Agenda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 10/23/89 CITY COUNCIL AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 10/16/89 City Council Minutes Councilmember Schuldt stated that the motion for Item 5.3 should include the finding of fact that the adjacent land values have been temporarily decreased due to the Landmark Motel. COUNCILMBMBER KROPUENSKE MOVED TO APPROVE THE 10/16/89 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. MAYOR TRALLE ABSTAINED AS HE WAS ABSENT FROM THE 10/16/89 CITY COUNCIL MEETING. 4. Open Mike There was no one present for this item. 5.1. Partial Pay Estimate #2 - Buffalo Bituminous for Tyler and Knollwood Projects COUNCILMBMBER DOBEL MOVED TO APPROVE PARTIAL PAY ESTIMATE '2 TO BUFFALO BITUMINOUS FOR WORK ON TYLER STREET AND KNOLLWOOD IMPROVEMENT PROJECTS IN THE AMOUNT OF $44.381.70. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 2 e Joint City Council/Planning Commission Minutes October 23. 1989 5.2. Call 11/6/89 EDA Meeting The City Administrator indicated that the Council had previously approved the TIF 16 Plan. however. due to a recent law change which calls for a map to be included in the public hearing notice. the public hearing must be reheld. COUNCILMEMBER DOBEL MOVED TO CALL A MEETING OF THE EDA ON NOVEMBER 6. 1989 AT 7:00 P.M. TO BE HELD AT THE ELK RIVER PUBLIC LIBRARY PRIOR TO THE CITY COUNCIL MEETING TO HOLD A PUBLIC HEARING FOR TAX INCREMENT FINANCING PLAN #6. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Discussion on True Value Conditional Use Permit e 5.4. 5.5 e Steve Rohlf. Building and Zoning Administrator. stated that the owner of True Value Hardware was unable to make a presentation at this City Council meeting regarding the extension of his conditional use permit. Steve Rohlf further indicated that the owner is requesting permission to set another meeting date with the City Council. It was the consensus of the Council to allow the owner of True Value to present his reasons for the need of an extension to his conditional use permit at the November 6. City Council meeting. Discussion on Clean-up of RCM Fire Site Steve Rohlf. Building and Zoning Administrator. stated that the City Attorney has prepared a Court Order for the clean-up of the RCM International fire site located at 15536 Cleveland Street in Elk River. Mr. Rohlf stated that he has expressed to the owner of RCM that the City must act in this manner due to the safety issues involved and informed the owner that the Court Order allowed him 20 days in which to clean-up the site prior to action being taken the City. Steve Rohlf indicated that he would like permission to inspect the property prior to presenting the owner with the Court Order so as to determine whether progress has been made regarding clean up of the site. He indicated that if this is the case. then he would prefer not to present the Court Order. However. if the site has not shown any evidence of clean up. the Court Order would be delivered to the owner. Mayor Tralle concurred with the Building and Zoning Administrator. COUNCILMEMBER DOBEL MOVED TO ADOPT RESOLUTION 89-64. A RESOLUTION OF COURT ORDER FOR THE CLEAN-UP OF RCM INTERNATIONAL FIRE SITE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. Fire Department Update Russ Anderson. Fire Chief. stated that the contractors have requested a time extension on the completion of the Fire Station. He indicated that they may need another three or four weeks to complete the project. Mr. Page 3 e Joint City Council/Planning Commission Minutes October 23. 1989 Anderson also put in were presented to installed. explained to the Council that the garage doors that were the wrong style. therefore. a change order would be the Council at a future date for the correct doors to be The City Administrator distributed a handout which explains the additional project costs and the cost overruns for the fire station. He proceeded to explain the costs listed in the handout and stated that the $32.000 overrun is not entirely from change orders. He indicated that change orders will probably amount to less than 10% of the total project cost. Mayor Tralle commented on the fact that the City is paying the Architect to oversee the project and that there have been many errors on the Architect's part which are costing the City money. He stated he would like the City Administrator to negotiate some of the cost overrun with the Architect. Russ Anderson presented the Council with Change Order #2. which was for the purpose of adding to the parking area west of the new driveway. e COUNCILMEMBER SCHULDT MOVED TO APPROVE CHANGE ORDER 12 IN THE AMOUNT OF $3.267. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. Joint Meeting with the Planning Commission The Planning Commission and the City Council discussed the following topics: 6.1. Apartment Density The Building and Zoning Administrator stated that at the last joint Planning Commission/City Council meeting. one of the topics discussed was the amount of land zoned for potential multi-family use. It was felt that there was possibly too much land zoned in the City of Elk River for multi-family use and it was the consensus of the Planning Commission and City Council that this be studied. The Building and Zoning Administrator indicated that the Planning Consultant recently hired by the City would be studying this topic. Councilmember Schuldt mentioned that another problem which the City is currently experiencing is the small number of north/south Main Street corridors in this City. Steve Rohlf indicated that this was being addressed to the Growth Management Plan. e Councilmember Holmgren stated that he would like to see the Planning Commission study the need for Senior Citizen apartments in Elk River. Discussion was held on the location for Senior Citizen apartments. Page 4 Joint City Council/Planning Commission Minutes October 23. 1989 e Mayor Tra11e suggested that the Senior Citizens not be segregated and put into one area of the City. Counci1member Schuldt stated that the current Senior Citizen facilities are within walking distance from the shopping area and felt that this may be a good criteria to look at when considering placement for Senior Citizen buildings. 6.2. Licensing of Rental Property Mayor Tra11e stated that this topic was brought up at the Board of Review in regard to the Landmark Motel. He stated that some of the adjacent properties to the Landmark had been temporarily devalued because of the Landmark Motel. Mayor Tra11e indicated that he had discussed this matter with the City's Building and Zoning Administrator and had concluded that the City has no legal right to make inspections on rental property except by authority of the Fire Chief. Mayor Tra11e stated that a possibility would be to set up a rental license fee for all rental units within the City limits. He indicated that the purpose of the License fee would be to allow the City Building Inspectors to inspect the rental units. e The Building and Zoning Administrator list of rental units within Elk River for inspections and what type of allowed to make. suggested that staff supply a and which units would qualify inspections that the City is 6.3. Seven Member Council The City recently Council. Administrator stated been discussing the that the possibility Citizen's League had of an expanded City Commissioner Kimball noted that the Citizen's League will be holding a public informational meeting on November 9. from 7:00 to 8:30 p.m. at the Community Education building. He further noted that neighboring governments will be invited. Mr. Kimball stated that Joel Jamnick. of the League of Minnesota Cities. stated that he would speak on the issue of expanding the City Council from a five member to seven member Council with the Council's permission. It was the consensus of the City Council to allow Mr. Jamnick from the League of Minnesota Cities. and City Attorney. Tim Keane. to speak on this topic. as it was felt this topic would be an upcoming issue in the City of Elk River. e Mayor Tra11e stated that the neighboring communities should be working together in economic development matters. Page 5 Joint City Council/Planning Commission Minutes October 23. 1989 e Discussion was held by the Council and Planning Commission regarding a way of getting the surrounding communities together to discuss economic development matters. It was suggested by the Building and Zoning Administrator that he contact the surrounding Planning Commissions and hold joint Planning Commission meetings in order to discuss these matters. Councilmember Holmgren suggested that the meetings begin with a meeting between the County Planning Commission and the City Planning Commission. 6.4. Community Center Mayor Tralle informed the Planning Commission that the City Council has called a special meeting for October 30. 1989. at 6:00 to 7:30 p.m. at Elk River City Hall for the purpose of discussing community center needs. Mayor Tralle stated that the main topic will focus on the setting up of a task force and to define the purpose of a task force. The Council recessed at this time. 8:40 p.m. The Council reconvened at 8:45 p.m. 6.5. Mission Statement of the Growth Management Plan Task Force e Commissioner Eberley distributed a mission statement of the Growth Management Plan which was prepared by the Planning Commission in a joint effort. She stated that they had requested information regarding mission statements from surrounding cites similar in size to Elk River and also from the Minnesota League of Cities. Commissioner Eberley stated that after researching the topic. the Planning Commission drafted a mission statement for Elk River. Commissioner Johnson stated she published at the time that it is Growth Management Plan. would like to see the statement to be incorporated in the City's It was the consensus of the Council to accept the mission statement and to incorporate it in the Growth Management Plan at a time when other changes will be made to the plan and also to publish the entire statement prior to incorporating the statement into the Growth Management Plan. The City Council thanked the Planning Commission for the time and effort spent in drafting the mission statement for the City of Elk River. 6.6. Communications between Planning Commission and City Council e Commissioner Kimball stated that the Planning Commission has received input on thoughts and feelings from the Council at various times. However. the comments have not been received in an Page 6 e Joint City Council/Planning Commission Minutes October 23. 1989 appropriate manner. representative of Council on the Council and to wish the Planning Commissioner Kimball suggested that a the Planning Commission meet with the City fourth Monday of the month to update the City return any information which the City Council may Commission to have. Mayor Tra11e stated that he felt this would be a good way to communicate. He further indicated that while he was on the Planning Commission he spoke to several of the City Counci1members on a personal level and stated that this would be another means of communication between the Council and Planning Commission. Commissioner Kimball indicated that the Planning Commission has stated they are thankful to the City Council for their support and also thankful that the City Council encourages and supports training for the Planning Commission. e Commissioner Kimball further stated that he felt the Planning Commission works well together. He indicated that having a Planning Commission representative at the fourth Monday Council meeting of each month will serve as a tool in making the Planning Commission a better group. Commissioner Kimball further thanked the staff for the support and help they have given. Commissioner Kimball explained that Commissioner Morton was absent due to illness. 6.7. Role of Planning Commission Mayor Tra11e commented on the fact that the Planning Commission has taken a pro active role and stated that this was an advantage to the City of Elk River. He indicated that the Planning Commission researching areas such as cluster homes and licensing of rental properties would be a benefit to the City staff and the City Council. Commissioner Fuchs stated that he has been working on rules and procedures for the Planning Commission. He stated that he had a draft which will be going back to the Planning Commission for changes and requested that after the Planning Commission review of the rules and procedures. they be presented to the City Council at a fourth Monday Council meeting. 6.8. City Zoning Ordinance e Commissioner Kimball stated that the City of Elk River is in need of an entire new zoning ordinance. He requested that a systematic review of the ordinance be taken depending upon the money and time available. Commissioner Kimball indicated that the City has a attempted to make several ordinance amendments to the zoning ordinance. however. it is just being pieced together and he indicated that the ordinance should be looked at as a whole. e e e Page 7 Joint City Council/Planning Commission Minutes October 23. 1989 6.9. Sherburne County Economic Development Conference Update Commissioner Eberley updated the Council and Planning Commission on the joint Sherburne County Economic Development Conference. She stated that the meeting as a whole was a good meeting and that more joint cooperation from the counties and cities within Sherburne County is needed. Councilmember regarding the good start. Schuldt meet ing stated that the most important thing was that it happened and that this was a 7. Other Business 7.1. Budget Pat Klaers. City Administrator. stated that staff would like to setup a budget workshop meeting with the City Council so that the City Council can review the budget and a make the necessary adjustments in order to balance the budget. COUNCltMIMBER HOLMGREN MOVED TO CALL A SPECIAL CITY COUNCIL MEETING ON NOVEMBER 13. 1989. AT 7 : 00 P .M. AT THE ELK RIVER CITY HALL FOR THE PURPOSE OF REVIEWING THE 1990 CITY BUDGET. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Adjournment There being no THE MEETING. CARRIED 5-0. further business. COUNCILMEMBER DOBEL MOVED TO ADJOURN COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION The joint meeting of the Elk River City Council and Planning Commission adjourned at 10:05 p.m. Respectfully submitted. ~':!f~ City Clerk