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12-04-1989 CC MIN r . . . ~ ~ MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, DECEMBER 4, 1989 MEMBERS PRESENT: Mayor Tralle, Councilmembers Kropuenske, Schuldt, Dobel, and Holmgren MEMBERS ABSENT: None STAFF PRESENT: Pat Klaers, City Administrator; Tim Keane, City Attorney; Lori Johnson, Finance Director; Sandy Thackeray, City Clerk 1. Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order by Mayor Tralle at 7:07 p.m. following the Economic Development Authority meeting. 2. Consider 12/4/89 City Council A~enda Councilmember Schuldt was added under "Other Business." COUNCILMEMBER DOBEL MOVED TO APPROVE THE 12/4/89 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 11/20/89 City Council Minutes Councilmember Schuldt requested that the following be added to the minutes under Item 5.2. ItMr. Leo Glunz stated that he had removed the horses from his property and is boarding them at the present time. Steve Rohlf, Building and Zoning Administrator, stated that the keeping of horses on Mr. Glunz's property is another matter and would require an additional conditional use permit. Mr. Rohlf further indicated that if Mr. Glunz decides to bring this request before the Council, there would be no additional fee for this conditional use permit. It COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 11/20/89 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. ~ r . . . l ~ City Council Minutes December 4, 1989 Page 2 4.1. Elk River Jaycees Gamblin~ License Application Mayor Tralle indicated that the Elk River Jaycees have applied for a Class B Gambling license to operate pull-tabs at Dick's Main Tap. He further stated that the Jaycees are requesting the Council to waive the 60 day waiting period for receiving a license from the State. COUNCILMEMBER SCHULDT MOVED TO WAIVE THE 60 DAY WAITING PERIOD FOR THE ELK RIVER JAYCEES TO RECEIVE A CLASS B GAMBLING LICENSE TO OPERATE PULL TABS AT DICK'S MAIN TAP. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Conditional Use Permit Request Saxon Motors/Public Hearin~ Pat Klaers, City Administrator, stated th t Saxon Motors is proposing to build an addition to the building the lease for their car sales operation located at 17038 Highway 10. Mr. Klaers noted that the Planning Commission reviewed the site plan in great detail and weighed the request against the seven standards required for a conditional use permit. Mr. Al Nadeau, Planning Commission Repr sentative, stated that the Planning Commission recommended approva of the conditional use permit request with six stipulations. Mayor Tralle opened the public hearing. against the matter, Mayor Tralle closed th There being no one for or public hearing. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE CONDITIONAL USE PERMIT REQUEST BY SAXON MOTORS TO BUILD AN AD ITION TO THEIR BUILDING IN ORDER TO EXPAND THEIR CAR SALES OPERATION LOCATED AT 17038 HIGHWAY 10 WITH THE FOLLOWING STIPULATIONS: 1. THAT SAXON IDENTIFIES 41 PARKING STALLS BY STRIPPING THEM FOR CUSTOMER AND EMPLOYEE PARKING WHICH SHALL INCLUDE THE HANDICAP PARKING STALLS. THESE PARKING STALLS MUST BE KEPT FREE OF VEHICLES OFFERED FOR SALE AND FURTHER THE LOCATION OF THE STALLS MUST BE APPROVED BY CITY STAFF. 2. THAT SAXON PROVIDE A SCREENED DUMPSTER AS SHOWN IN THE SITE PLAN. 3. THAT THE DEBRIS ALONG THE WEST SIDE OF THE PROPERTY BE CLEANED UP. 4. IF A CROSS OVER BETWEEN THE TWO LANES OF HIGHWAY 10 IS PROVIDED IN THE FUTURE ADJACENT TO 170TH AVENUE, THAT SAXON MOTORS PROVIDE AN ACCESS TO 170TH AVENUE SO THEIR CUSTOMERS AND EMPLOYEES CAN UTILIZE THE CROSS OVER. 5. ELIMINATE THE PARKING OF VEHICLES ON THE GRASS AREAS. ~ -., City Council Minutes December 4, 1989 Page 3 ---------------------- 6. THAT EVERGREENS BE PLANTED ON THE SOUTH PROPERTY LINE TO SCREEN THE SAXON SITE FROM PROPERTIES TO THE SOUTH. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.1. Snowplowin~ Routes and Policies Phil Hals, Street Superintendent, reviewed the snowplowing routes and policies with the City Council. He indicated that each truck is assigned a priority route, which is plowed first, and after these routes are plowed the units proceed to their assigned residential routes. Councilmember Schuldt questioned whether the sidewalk along Proctor Avenue, north of Highway 10 could be kept free of snow by the City for the safety of the students. Phil Hals indicated that the sidewalk could be kept free of snow. 7.2. Buildin~ Expansion Update Phil Hals indicated that the building expansion of the City garage is 95% complete and that the School District has moved into the building. He indicated that the final cost will come in at about $172,000, which is about $2,000 over the original estimated cost of $170,000. 7.3. Fall Activity Summary and Winter Plans Phil Hals updated the Council on fall activities and winter plans. 6. Plannin~ Commission Update/Peter Kimball Peter Kimball, Planning Commission Chairman, distributed a copy of the Planning Commission Rules and Procedures to the Council for review. Mr" Kimball also updated the Council on future Planning Commission agenda items. He stated that there will b no Planning Commission in December and the annual meeting will be held at Pebble Creek on January 13, 1990, from 8:30 to 1:30. He indicated that at the annual meeting a schedule and 1990 agenda items will be discussed. He indicated that some of the upcoming 1990 items include senior citizen housing; a special meeting date in January for NSP; a tour to look at several of the plats which have been completed in Elk River; a site plan class; and a new member package. The Council recessed at 8:00 p.m. The City Council reconvened at 8:10 p.m. ~ r . " City Council Minutes December 4, 1989 Page 4 ---------------------- 8.1. A~reement Between City and Ambulance/Lori Johnson . 8.2. . l Lori Johnson, City Finance Director, indicated that the City has been taking steps to define the relationship between the City and the Elk River Fire Department and Ambulance Service. She indicated that because the Ambulance Service is a total separate entity from the City, the City maintains no control over the Ambulance Service and, therefore, it is important that the segregation between the Fire Department and the Ambulance Service be defined. Ms. Johnson indicated that the City Attorney has drafted an agreement by and between the City of Elk River and the Elk River Fire and Ambulance service for the use of fire personnel and facilities. This agreement was reviewed by the City Council. Lori indicated that the agreement covers insurance, liability, and workers compensation, the maintenance of property inventory records, authorization for the City to audit the ambulance service, use of city facilities and other items. Lori Johnson indicated that the agreement presented before the Council separates the Ambulance Service from the Fire Department. It was the consensus of the City Council to forward the agreement to the Ambulance Service for their review and then present it to the Council for approval before the Council on the December 18, City Council meeting. Fire Department Expansion Update/Fire Chief Russ Anderson, Fire Chief, indicated that he will be holding a meeting with the mechanical engineers and contractors regarding the completion of the Fire Department expansion. He indicated that the expansion is basically complete with a few minor items to be accomplished. Russ Anderson indicated that after his meeting with the engineers and contractors, he would update the Council at a following Council meeting. 8.3. Other Business Russ Anderson, Fire Chief, indicated that he is considering holding a small Open House in February. Russ Anderson indicated that the Fire Department voted to spend $7,500 on weight lifting equipment. Mayor Tralle indicated that the City Council had authorized the purchase of $I,OOO worth of weight lifting equipment for the Police Department. He further indicated that he does not wish to see a duplication of the money or equipment and requested that the Police and Fire Department work together on a weight lifting room. Russ Anderson indicated that it was the wish of the Fire Department to not give out keys to the Police or City employees for use of the weight room at the Fire Department, as the Fire Department owns all of the equipment in the building. Discussion pursued between the Council and the City staff regarding the use of public buildings. ~ . L ", City Council Minutes December 4, 1989 Page 5 ---------------------- The City Administrator indicated that neither the old City Hall site nor the fire station were built for a weight lifting room and that there will possibly be a spot for this type of activity in a future Ci ty Hall. 9. Community Center Task Force Appointments Mayor Tralle indicated that the City had requested names from several groups and organizations wi thin the City for possible candidates to serve on the Community Center Task Force. The Council reviewed the names submitted and the following people were chosen to serve on the Task Force: Ministerial Representative: Dave Bosshardt School District Representative: Dr. David Flannery Arts Council Representative: Vicky Granross Senior Representative: Bill Huntley Chamber of Commerce Representative: Doug Johnson Youth Teens Representative: Nikki Blomquist Community Education Representative: Ellie Kretch Citizens at Large Representative: Pat Rasmussen, Bill Pollard, and Shane Groth It was the consensus of the City Council to invite the people chosen to serve on the Task Force to the January 8, City Council meeting at 8:00 p.m. 10.1. Garba~e Ordinance Amendment The City Administrator indicated that the City currently has a garbage collector license ordinance which relates to the licensing of garbage haulers. He further indicated that the proposed ordinance amendment will allow the City to license garbage collectors that are hauling garbage to the RDF Plant and the Landf ill; not only those which are collecting garbage within the City of Elk River. The City Administrator further indicated that the City does not presently license any of the garbage collectors, but that this may be done in coordination with a recycling program. Councilmember Schuldt stated his concern that the heavy fees going to the garbage haulers will be passed on to the citizens. Councilmember Holmgren also questioned the license fee and stated he does not want to see the Elk River haulers being taxed twice for a license. The City Administrator indicated that the Elk River haulers will not be charged twice. He further commented that the City's ordinance currently allows for the licensing of garbage haulers although the City has not implemented the ordinance. ~ . ~ ", City Council Minutes December 4, 1989 Page 6 ---------------------- COUNCILMEMBER SCHULDT MOVED TO ADOPT ORDINANCE 89-20, AN ORDINANCE RELATING TO THE LICENSING OF REFUSE AND GARBAGE COLLECTORS. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10.2. Community Survey The City Administrator and Council reviewed the final version of the community survey. The City Administrator indicated that the cost of the survey is about $2,500 more than previously anticipated. He indicated that if the Council approves the survey, it is anticipated to begin the week of December 4, with the results to be available by January 3. COUNCILMEMBER DOBEL MOVED TO APPROVE THE RESIDENTIAL SURVEY SUBMITTED BY DECISION RESOURCES LIMITED AT A COST OF $9,990 WITH APPROXIMATELY $3,000 OF THE TOTAL TO COME FROM THE CITY COUNCIL CONTINGENCY FUND IN 1990. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10.3. Bud~et Distribution and Discussion The City Administrator distributed the 1990 Proposed General Fund Municipal Budget. He indicated that the public hearing will be held on 12/11/89 at 8:00 p.m. at the Elk River Public Library. The City Administrator indicated that the budget presented to the Council was a balanced budget. The City Administrator also distributed a memo which explains how the $70,150 budget deficit was eliminated. 10.4. Other Business The City Administrator updated the City Council on the MacGibbon lawsuit regarding the sidewalk on Main Street. He indicated that the case did go to court, however, the Judge requested that the City and MacGibbon resolve the matter out of court. The City Administrator stated that the City's Attorney had worked with MacGibbon's Attorney in an attempt to settle the case out of court, however, MacGibbon is requesting $2,000 for the easement. The City Administrator indicated that it is the City's position that they cannot pay $2,000 for the easement if the easement is City property, therefore, the case must be settled in court. The City Administrator indicated that the case may, once again, go to court. The City Administrator indicated that the Star News had approached him regarding the City putting a half page Christmas ad in the paper. After discussion of the matter, it was the consensus of the Council to place a one-half page ad in the Star News paper which would include a picture of the Councilmembers and a City Staff directory. 11. Check Re~ister ~ r'"" ~ City Council Minutes December 4, 1989 Page 7 ---------------------- . COUNCILMEMBER DOBEL MOVED TO APPROVE THE PRE-PAID CHECK REGISTER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE REGULAR CHECK REGISTER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 12.1. Other Business-Gene Schuldt Councilmember Schuldt indicated that his item under "Other Business" concerned the MacGibbon court case, therefore he did not need to discuss this further with the Council. 13. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 9:40 p.m. Respectfully submitted, . ~~aY City Clerk . ~.. ~