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02-29-1988 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY. FEBRUARY 29. 1988 Members Present: Mayor Gunkel. Councilmembers Dobel. Schuldt. Tralle and Holmgren Staff Present: Pat Klaers. City Administrator; Sandy Thackeray. Deputy City Clerk; Tom Zerwas. Chief of Police; and Lori Johnson. Finance Director 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Gunkel. 2. Consideraton of Agenda Item 3.5 agenda. Presentation by Terry Hurd/Meals on Wheels was added to the COUNCILMEMBER DOBEL MOVED TO APPROVE THE 2/29/88 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5- O. 3.1.Consideration of February 3. 1988 City Council Minutes Councilmember Schuldt stated that he would like the following sentence added to number 6. "Councilmember Schuldt indicated that the City still has unpaid assessments from the County on the parking lot improvement which took place in the middle 70's. There was no response made from the County regarding this matter." COUNCILMEMBER DOBEL MINUTES AS AMENDED. MOTION CARRIED 5-0. MOVED TO APPROVE THE FEBRUARY 3. 1988. CITY COUNCIL COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE 3.2.Consideration of February 6. 1988. City Council Minutes Councilmember Schuldt indicated he would like the following sentence added after the motion on the council salary was made: "Councilmember Schuldt indicated his opposition to the motion was because he felt the increase should be split over a two year period." COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE FEBRUARY 6. 1988. CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.3.February 22. 1988. City Council Minutes The Deputy City Clerk 88-15 and. therefore. as it was approved 88-15. as indicated in indicated an error was made in omitting Resolution this resolution should be included in the minutes. by Council. She further indicated that Resolution the minutes should be changed to 88-16. e e e Page 2 City Council Minutes February 29. 1988 COUNCILMEMBER SCHULDT MOVED TO APPROVE THE FEBRUARY 22. 1988. CITY COUNCIL MINUTES AS AMENDED.. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.5.Mea1s on Wheels Terry Hurd. representative for Meals on Wheels. indicated that the week of March 20 is "Minnesota Meals to Homes on Wheels Week" and requested the Council to participate by delivering meals during the week. 4. Recreation Board Interviews The City Administrator indicated there are two vacancies on the Recreation Board at the present time. He indicated the vacancies are from Staff members who have been requested to resign due to the increased interest from in the Community to serve on the Board. He further indicated that the terms for Marilyn VanPatten and Byron Houghtelin have expired and they have both expressed an interest to renew their terms. The following people were interviewed for the two Recreation Board vacancies: David Anderson Clete Lipetzky Charlie Blesener After the interviews. discussion was held by the Council. The Council indicated that all three candidates would be excellent choices and hestitated to choose between them because of this fact. It was indicated that the three candidates would offer a wide range of expertise to the Board in Parks. Recreation Programs and Planning. The Council consented to contact Byron Houghtelin and Marilyn VanPatten to determine the interest level of these members for reappointment and involvement on the Board before a decision is made. 5. ANNUAL REPORTS 5.2.Administration Annual Report The 1987 Administration Annual Report was presented by Deputy City Clerk. Sandy Thackeray. 5.1.Police Department Annual Report The 1987 Police Department Annual Report was presented by Police Chief. Tom Zerwas. 5.3.Finance Department Annual Report The 1987 Finance Department Annual Report was presented by Finance Director. Lori Johnson. e e e Page 3 City Council Minutes February 29. 1988 6.1.Reso1ution Authorizing Equipment Certificates Finance Director. Lori Johnson. presented information relating to the issuing of equipment certificates as detailed out in the 1988 City budget for $109.600 at an interest rate of 6.5%. The items to be purchased with these funds include a copy machine. police vehicle. civil defense sirens and street department vehicle. plus the city wide fuel system. It was noted that the $109.600 certificates would require debt service of approximately $136.000 after paying principal and interest for 5 years. Additionally. it was noted that if the City would not issue equipment certificates in any given future yea~ that the City's mill rate would be reduced by slightly less than one mill. The City Council's desire to reduce the City's reliance upon equipment certificates for capital outlay purchases was stressed as a goal for future budgets. COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 88-17. A RESOLUTION AUTHORIZING THE ISSUANCE. AWARDING SALE PRESCRIBING FORM AND DETAILS AND LEVYING TAXES FOR THE PAYMENT OF $109.600 GENERAL OBLIGATION EQUIPMENT CERTIFICATES. SERIES 1988 A. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. and 6.3 1988 Main Street Improvement Project The City Council reviewed a memo from the City Engineer dated February 25. 1988. that related to the beautification aspect of the Main Street Improvement Project within the Central Business District. The memo also discussed the plans for the assessment hearing for these improvements. It was recommended by the Engineer and the Deputy City Clerk that April 4. 1988. be established as the assessment hearing date and that the location of the meeting should be at Handke School if arrangements can be made. The memo from the Engineer suggested that a slightly higher amount to be assessed be included within the assessment resolution because of potential cost overruns and additions. The memo also indicated the need for a supplemental public hearing on the sanitary sewer aspect of the Main Street improvement project because a number of properties were omitted from the mailing list when previous public hearings on this issue were held. It was noted by the City Administrator that if the improvements are to take place for the beautification aspect of the Main Street Improvement Project within the Central Business District. that a four-fifths vote is required by the City Council and that if such a vote was received on April 4, 1988. then the improvements would be officially ordered and installed and that there would be no further steps required for these improvements to become a reality. The City Administrator distributed a letter from Cliff Lundberg dated February 23. 1988. which discusses the hiring of an electrical engineer consultant, Mr. Robert Eller to assist in the lighting portion of the beautification improvements in the downtown area. Mr. Eller is available at a cost to not exceed $5,000 and his fee would be based on $55 per hour. This expenditure would then be included in the total cost of the project and be part of the assessments to the benefitted property owners. Page 4 City Council Minutes February 29. 1988 '-' e COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTION 88-18. A RESOLUTION DETERMINING ASSESSED COST. OF IMPROVEMENTS AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE 1987 MAIN STREET IMPROVEMENT PROJECT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5- o. COUNCILMEMBER HOLMGREN MOVED TO HIRE MR. ROBERT ELLER AS A CONSULTING ELECTRICAL ENGINEER FOR THE LIGHTING ASPECT OF THE CENTRAL BUSINESS DISTRICT BEAUTIFICATION PROJECT AT A COST NOT TO EXCEED $5.000 AND THAT SUCH CONSULTING FEES WOULD BE ASSESSED OUT TO THE BENEFITTED PROPERTY OWNERS AS PART OF THE IMPROVEMENT PROJECT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5--0. COUNCILMEMBER DOBEL MOVED TO HOLD A SUPPLEMENTAL PUBLIC HEARING ON APRIL 4. 1988. AT 7: 00 P. M. AT HANDKE SCHOOL. FOR THE PROPERTY OWNERS BENEFITTED BY THE SANITARY SEWER IMPROVEMENT PROJECT WHOSE NAMES WERE OMITTED FROM PREVIOUS PUBLIC HEARINGS ON THIS IMPROVEMENT. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business e The City Administrator distributed a memo from the Street Superintendent. Phil Hals. regarding an asphalt distributor. The memo indicated the Superintendent would like to purchase an asphalt distributor in the amount of $1.660. The purchase of this distributor would increase productivity in the crack sealing operation of the City Street crew and allow the street crew to preserve or rejuvinate more street surface each year. The memo acknowledged that funds were not budgeted for such a purchase but that monies were available if other expenditures came in lower than estimated or were delayed until 1989. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF A $1.660 ASPHALT DISTRIBUTOR FROM MR. MIKE MORTON FOR USE WITHIN THE STREET DEPARTMENT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator indicated that when the liquor store annual report was presented during the 2/22/88 City Council meeting. a consensus of the City Council was to oppose the selling of wine in grocery stores and to oppose the proposal to have Minnesota move toward one classification of beer. The Administrator indicated that the Liquor Store Manager was lobbying against these efforts at the state legislature in conjunction with the Municipal Liquor Store Association. In this regard. the Administrator asked for the approval of a formal motion indicating the City Council position on these liquor related issues. e COUNCILMEMBER TRALLE MOVED TO DIRECT THE LIQUOR STORE MANAGER TO PRESINT THE CITY COUNCIL POSITION IN. OPPOSITION TO THE SELLING OF WINE IN GROCERY STORES AND THE OPPOSITION OF THE CITY COUNCIL TO THE MOVEMENT TOWARDS ONE CLASSIFICATION OF BEER TO AREA LEGISLATORS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. ---------------------------- Page 5 e City Council Minutes February 29, 1988 The City Administrator informed the Council of the Chamber of Commerce Luncheon on Tuesday, 3/15/88. Featured speaker at this Chamber luncheon is County Assessor, Ty Bischoff. The entire Council, except Councilmember Tralle, indicated they were planning on attending this luncheon. The City Administrator informed the Council that the Building and Zoning Administrator and two Planning Commission members - are planning on attending the National Planning Conference in San Antonio in May, 1988. Funds had been budgeted in the 1988 City budget for this activity. Additionally, Councilmember Dobel is planning on attending this Planning Conference. It was the consensus of the City Council that even though this item was not budgeted, it was appropriate to have Councilmember Dobel attend this conference. Concern was expressed by the City Council that members who attend a national conference on behalf of the City are not in their last year of office and that the Councilmembers that go to a national conference should have already attended current state and local workshops. e The Mayor updated the City Council on plans for a City St. Pat ricks Day Parade and celebration. Councilmember Tralle updated the Council on the status of the Highway 101 project and the efforts undertaken by the Select 101 Committee. It was the consensus of the City Council that the City of Elk River become the lead agency in spearheading this Highway 101 upgrading project. Councilmember Tral1e informed the Council of the Environmental Assessment Worksheet financial requirements and how this EAW is the first step in realizing the improvements to Highway 101. Counci1member Tra11e indicated that the more local funds that are raised for the funding of the EAW, the more likely that the project would move forward in a timely manner. Counci1member Tra11e asked that the City Council consider starting the local fund for partially financing this EAW. COUNCILMEMBER SCHULDT MOVED TO CONTRIBUTE $5,000 TOWARD THE ENVIRONMENTAL ASSESSMENT WORKSHEET PROJECT FOR THE IMPROVEMENT OF HIGHWAY 101 AND THAT THESE FUND S COME FROM THE CITY CAPITAL PROJECT FUND. COUNCILMEKBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. e COUNCILMlMBER TRALLE MOVED TO ADJOURN THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.. The meeting of the Elk River City Council ended at about 11:45 p.m. Patrick D. Klaers City Administrator