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03-21-1988 CC MIN tit e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. MARCH 21. 1988 Members Present: Mayor Gunkel. Councilmembers Tralle. Holmgren. Dobel and Sc huld t. Members Absent: None Staff Present: Patrick Klaers. City Administrator; Terry Maurer. City Engineer; Stephen Rohlf. Building and Zoning Administrator; Lori Johnson. Finance Director; Darrell Mack. W.W.T.P. Superintendent; Russ Anderson. Fire Chief Also Present: Dave MacGillivray. Bond Consultant 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Gunkel. 2. Consideration of 3/21/88 City Council Agenda The following items were added to the agenda: 5.3. 6.0. 9.1. Fire Department. Grass Fire Truck Dick Hinkle. Administrative Subdivision City Administrator Update COUNCILMEMBER DOBEL MOVED TO APPROVE THE 3/21/88 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consideration of 3/7/88 City Council Minutes COUNCILMEMBER TRALLE MOVED TO APPROVE THE 3/7/88 CITY COUNCIL MINUTES AS SUBMITTED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike Pat Rasmussen. Counc il with Commerce. to Worksheet. Elk River Chamber of Commerce President. presented the City a check for $1.000 on behalf of the Elk River Chamber of be used for the Highway 101 Environmental Assessment Mayor Gunkel and Councilmember Tralle. Chairman for the Highway 101 Select Committee. thanked the Chamber of Commerce for their generous contribution and expressed the importance of the interest of the business community in this project and the impact it may have on MnDOT and the Metropolitan Council. Page 2 City Council Minutes March 21. 1988 e S.l.Bond Sale Date The City's Bond Consultant. Dave MacGillivray. of Springsted Inc.. presented the Council with a resolution that would allow the issuance and sale of $1.180.000 G.O. Improvement Bonds. He noted that the bonds would be for the Main Street. Jackson Avenue and Royal Oaks projects. The sale of the bonds will take place on April 18. 1988. COUNCILMEMBER TRALLE MOVED TO ADOPT RESOLUTION 88-19, A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $1,180,000 GENERAL OBLIGATION IMPROVEMENT BONDS. SERIES 1988A. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. S.2.Main Street Improvement Project The City Administrator indicated that the Central Business District Committee has made a final decision regarding the type of lighting for the downtown area. Cliff Lundberg indicated that the Committee has decided on a carriage type of fixture and that they have eliminated the music speakers from the lights. e Counci1member Schuldt indicated that he has heard comments both. directly and indirectly. to the effect that the business people are opposed to the downtown beautification aspect of the Main Street improvement project. He stated the people are concerned about the affect that the assessment charge will have on the businesses. Cliff Lundberg stated he has heard no negative comments regarding the downtown beautification project. Cliff Lundberg stated that if there were concerns regarding this matter the tenants should go to the landlords with these concerns. Duane Kropuenske stated the people with these concerns should have voiced them to the Downtown Beautification Committee. Steve Johnson stated he has attended a number of committee meetings and he has heard no negative comments. The City Admnistrator indicated that a "Mock Assessment" hearing was held for the people in the downtown beautification assessment district. He noted that a majority of the people at this meeting voiced a concern regarding the front footage assessment method as not being the best approach to assessments. The Staff based their reason for changing the assessment method to a per unit basis from the feedback received from this "Mock Assessment" meeting. He noted that this method of assessment does increase charges for some of the property owners. He further noted that if property owners wish to appeal the assessment. the objection should be submitted in writing prior to. or at. the 4/4/88 assessment hearing. e Counci1member Tra11e indicated that the Downtown Beautification Committee should be commended on the work and organization they have done to bring the project to this point. He stated that if the project is approved. it will keep the vitality in the downtown area and will possibly promote the use of the river bank. Page 3 City Council Minutes March 21, 1988 e COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 88-20, A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATI'ER OF THE DOWNTOWN STUIT LIGHTING IMPROVEMENT OF 1988. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMBMBER TRALLE MOVED TO ADOPT RESOLUTION 88-21, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATI'ER OF THE DOWNTOWN STREET LIGHTING IMPROVEMENT OF 1988. COUNCILMBMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3.Fire Department Grass Fire Truck Russ Anderson, Fire Chief, reported that he has received five quotes for a one ton four wheel drive truck to be used for fighting grass fires. He noted that the low quote was $12,700 from Country Chrysler, but the engine was not big enough to fill the needs for the department, therefore, he recommended that the Council approve the next lowest quote from Saxon Motors of $13,802.00. The Fire Chief also indicated that the Fire Department has agreed to equip the truck with the necessary equipment for fighting grass fires from fire department funds. e COUNCILMEMBER TRALLE MOVED TO APPROVE THE PURCHASE OF A ONE TON PICK-UP FOUR WHEEL DRIVE FROM SAXON MOTORS FOR $13,802. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator indicated that the funding for this truck was not budgeted and if the revenues do not exceed expenditures, equipment reserves will be used, and further, if the revenues do exceed expenditures, Council Contingency Funds will be used. 6.0.Administrative Subdivision Request/Dick Hinkle Steve Rohlf, Building and Zoning Administrator, stated that the Council recently approved an administrative subdivision for Dick Hinkle at the November 16, 1987, City Council Meeting. Mr. Rohlf stated that the split was never recorded. He indicated that Mr. Hinkle is now requesting that this same parcel of land be split into two parcels instead of the original request which was three parcels. Two of the three lots created at the 11/16/87 Council meeting would be combined. COUNCILMEMBER TRALLE MOVED TO APPROVE THE REQUEST BY DICK HINKLE TO RESUBDIVIDE THE PARCEL OF LAND WHICH WAS APPROVED BY COUNCIL ON NOVEMBER 16, 1987, BUT NEVER RECORDED, BY ELIMINATING PARCEL C, THEREBY SPLITTING ONE PARCEL OF LAND INTO TWO PARCELS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.1.Fina1 Plat Review of Sunset Ridge Plat e Mayor Gunkel indicated that the developers of Sunset Ridge Plat are before the Council for final plat approval. She indicated that the plat consists of 24 non-city sewered and watered lots and is located in a R-la zoned area. Page 4 City Council Minutes March 21. 1988 e Steve Rohlf. Building and Zoning Administrator. indicated that the developers have reviewed the recommendations set by City Staff and have indicated they have no problems with these conditions. Mr. Rohlf indicated that the developers have requested that building permits be issued prior to class five being put on the roads. Mr. Rohlf explained that previous Council actions have prohibited building permits prior to class five. however. recently Council did approve building permits prior to class five for Royal Oaks Ridge Plat. He indicated that the reason for this was because Royal Oaks Ridge was a City project and the timing for class five could be controlled by the City. Mr. Rohlf indicated that possibly the Council should consider issuing building permits prior to class five being on the roads. under certain conditions. Mayor Gunkel indicated that the Council should set certain conditions to be followed if building permits are allowed prior to class five. Discussion pursued regarding the requirements which should be set for Sunset Ridge Plat. e The Council noted that the plat. noted that level. discussed the need for street lights in the plat. It was street lights should be placed at the three intersections in Staff noted that Anoka Electric controls the area. It was the details for street lights would be worked out at Staff COUNCILMEMBER TRALLE MOVED TO APPROVE THE FINAL PLAT OF SUNSET RIDGE WITH THE FOLLOWING STIPULATIONS: 1. THAT PERK TESTS ARE DONE ON INDIVIDUAL LOTS PRIOR TO BUILDING PERMIT ISSUANCE TO AID IN THE DESIGN OF ON-SITE SEPTIC SYSTEM. 2. THAT A $70.000 LETTER OF CREDIT IS ESTABLISHED IN THE FAVOR OF THE CITY OF ELK RIVER FOR THE IMPROVEMENTS IN THE PLAT. 3. THAT BUILDING PERMITS BE ALLOWED PRIOR TO CLASS FIVE WITH THE FOLLOWING STIPULATIONS: A. THAT THE LETTER OF CREDIT GIVEN TO THE CITY HAS THE STIPULATION THAT THE CITY BE ABLE TO DRAW AGAINST IT TO FINISH THE CLASS FIVE IF IT IS NOT COMPLETED BY JUNE 15. 1988. B. PRIOR TO BUILDING PERMITS BEING ISSUED. THE BUILDER SUBMIT A SIGNED CONTRACT TO THE CITY SHOWING A JUNE 15. OR EARLIER. COMPLETION DATE FOR THE CLASS FIVE. C. THAT NO PERMITS BE ISSUED ON LOTS UNTIL THE ROUGH GRADING OF THE ROAD ADJACENT TO THE LOTS HAS BEEN ACCEPTED BY THE CITY. e D. THAT NO CERTIFICATES OF OCCUPANCY BE ISSUED UNTIL CLASS FIVE IS ON THE ROAD S. e e e Page 5 City Council Minutes March 21. 1988 4. NO DRIVEWAYS SHALL ENTER ONTO COUNTY ROAD 13 FROM THE LOTS IN THIS PLAT. ~. THAT THI DEVELOPERS RECEIVE THE APPROVAL OF THE COUNTY ENGINEERING DEPARTMENT FOR THE CONNECTION OF KENNEDY STREET AND LINCOLN STREET TO COUNTY ROAD 13. 6. THAT THE URBAN RUN-OFF EROSION AND SEDIMENT CONTROL HANDBOOK BE USED AS A STANDARD FOR CONTROLLING EROSION WITHIN THE PLAT. 7. THAT THE CITY COLLECT $4.800 IN PARK DEDICATION FEES FOR THE 24 LOTS PROPOSED IN THIS PLAT. 8. THAT THE EASEMENT AT THE END OF LINCOLN STREET NECESSARY TO ACCOMMODATE THE TEMPORARY CUL-DE--SAC IS DEDICATED TO THE CITY. 9. THAT THE DEVELOPER REVISE THE DRAINAGE PLAN TO REFLECT THE CULVERT RECOMMENDED BY TERRY MAURER, AND THAT TERRY MAURER APPROVE THE LOCATION AND THE SIZE OF THAT CULVERT. 10. THAT THE DEVELOPER RECEIVE THE NECESSARY DNR PERMITS, IF ANY ARE NECESSARY, TO ACCOMPLISH THE DRAINAGE PLAN WITHIN THE PLAT. 11. THAT THE PLACEMENT AND TYPE OF STREET LIGHTS BE DETERMINED BY STAFF. 12. THAT A 32' FACE OF BERM TO FACE OF BERM, URBAN SECTION. ROAD BE CONSTRUCTED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Gunkel indicated that the reason for allowing the issuance of building permits prior to class five being put on the roads in this plat has to do mainly with the timing of the request in that it is early spring and the developer will have ample time to put the class five on the roads prior to issuing occupancy permits. She noted that if it were late fall. time would not allow for the work to be done prior to the issuance of occupancy permits. Also item 3A of the motion guarantees that the roads will be completed this summer. 7.1.Sewer Department Annual Report Darrell Mack. Sewer Superintendent. presented the 1987 Sewer Department Annual Report to the City Council. 7.3.Wastewater Treatment Facility Evaluation Report The City Council reviewed the Wastewater Treatment Facility Evaluation Report prepared by Maier Stewart & Associates. dated 2/23/88. Page 6 City Council Minutes March 21. 1988 e Terry Maurer. City Engineer. eXplained the existing facilities and noted that the plant is one of the cleanest sewer facilities in this area of Minnesota. As noted in the report on page nine. Terry Maurer explained that the sewer plant does not have the capacity it was designed for due to the fact that the design parameters have been revised. The Council discussed different options available to increase the capacity of the sewer plant which are listed on page 19 of the sewer report. The Council discussed the possibility of increasing the capacity of the plant and planning for future expansion of the sewer plant. The City Administrator indicated that the capacity can be increased at a very low cost which would be sufficient for approximately 10 years. He noted that sewage from a new industry is the unknown factor regarding when action is needed to increase the volume and capacity of the plant. The City Engineer explained that there is the capacity and room for expansion. however. the City must look at a way in which to fund the expansion. COUNCILMEMBER TRALLE MOVED TO ACCEPT THE WASTEWATER TREATMENT FACILITY EVALUATION REPORT DATED 2/23/88. COUNCILMEHBER HOLMGREN SECONOEf) Tim MOTION. THE MOTION CARRIED 5-0. 7.2.Sanitary Sewer Rate Study e The City Council reviewed the Sanitary Sewer Rate Study prepared by Maier Stewart and Associates and dated 3/1/88. Discussion was held regarding the fact that the City has started a separate fund in 1987 for the replacement of major pieces of equipment and expansion of the sewer system. The City Administrator indicated that this practice should have been started when the plant first went into operation. and because this was not done. the City does not have sufficient funds available for expansion or replacement of major equipment. The Council discussed the existing sewer rates. It was indicated that there are some problems in the way the rates are calculated. One of the problems discussed was the fact that the useage is determined by a reading of the meter which takes place during one quarter in the winter months. It was noted that there are many people who vacation in the south during the winter. therefore. their water reading would be very low compared to the people who stay at their residence all winter. It was also noted that the wording on the water bills could be more clear and direct explaining to the residents what they are actually paying. After further discussion regarding rates. the City Administrator indicated that the Staff would be back to the Council at a later date with recommendations on the following items: e SAC charge rates Winter readings Minimum sewer rates Senior citizen rates Nonmetered users Page 7 City Council Minutes March 21. 1988 e COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE SANITARY SEWER RATE STUDY PREPARED BY MAIER STEWART AND ASSOCIATES DATED MARCH 1. 1988. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER TRALLE MOVED THAT THE FLOW BOD AND TSS RATES AS LISTED IN THE 3/1/88 REPORT SHALL BE USED AS A GUIDE FOR FUTURE NONRESIDENTIAL USERS. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Check Register COUNCILMEMBER DOBEL MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. Other Business COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF A CAR FOR THE POLICE INVESTIGATOR AND THE TRANSFER OF THE INVESTIGATOR'S CAR TO THE ADMINISTRATIVE STAFF AND THAT THE FINANCING OF THE VEHICLE WILL COME THROUGH EQUIPMENT CERTIFICATES AND THE COUNCIL CONTINGENCY IF NEEDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. e The City Administrator indicated that the City has received a letter from the County requesting the Council to consider withdrawing the TIF #4 proposal. The City Administrator indicated that the request is under legal advisement. The City Administrator indicated that Deloris Collins has given her resignation and will cease cleaning services at City Hall on April 1. 1988. COUNCILMEMBER DOBEL MOVED TO HIRE CHRIS ZERWAS TO CLEAN CITY HALL AT A SALARY OF $50.00 PER WEEK. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. There being no further business. COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE CITY COUNCIL MEETING. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. e The meeting of the Elk River City Council adjourned at 10:40 a.m. ;J~~ Sandy ThaCkera~ Recording secr~tary ~