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06-06-1988 - CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. JUNE 6. 1988 ~ MEMBERS PRESENT: Mayor Gunkel. Counci1members Dobe1, Tra11e, Schuldt Councilmember Holmgren arrived at 8:37 p.m. MEMBERS ABSENT: None STAFF PRESENT: Pat Klaers, City Administrator; Terry Maurer, City Engineer, Steve Rohlf, Building and Zoning Administrator; and Phil Hals, Street Superintendent The City Council toured the United Power Association plant at 6:00. The City Council met as the Board of Revew for a continued meeting at 7:07 p.m. 1. Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:13 p.m. 2. Consideration of 6/6/88 City Council Agenda Item 6.3 Jackson Avenue; 8.3 - Mayor Gunkel. and 8.4 - Councilmember Tra11e were added to the agenda. ~ COUNCILMEMBER DOBEL MOVED TO APPROVE THE 6/6/88 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4- O. 3. Consideration of 5/23/88 City Council Minutes COUNCILMEMBER TRALLE MOVED TO APPROVE THE 5/23/88 CITY COUNCIL MINUTES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Open Mike No one appeared before the Council for this item. 6.1. Jackson Avenue Improvements/Public Hearing Mayor Gunkel indicated that the Council is holding a supplemental public hearing for the Jackson Avenue improvement project. She noted the reason for the public hearing was that there were a few properties that did not receive notice of the first public hearing. Terry Maurer, City Engineer, reviewed a July 17, 1988, Jackson Avenue handout which was distributed to all persons in attendance. The handout explained the specific elements of the public improvement and also the project costs and proposed assessments. Mayor Gunkel opened the public hearing. ~ Cliff Lundberg questioned what assessments he would receive for his building located on 4th Street and Jackson Avenue. The City Engineer explained that he would receive assessments for street, sanitary sewer, and water. Page 2 City Council Minutes June 6, 1988 e Clyde Ostrander were included in improvement were questioned whether the original project. part of the original the improvements discussed tonight The City Engineer indicated these project. There being no further comments from the public, Mayor Gunkel closed the public hearing. Mayor Gunkel noted that no action was necessary by the Council as the necessary action was taken at the original public hearing held by the City Council on August 17, 1987. 6.2. Jackson Avenue Sidewalk Improvement/Public Hearing Mayor Gunkel indicated that the Council is holding a public hearing for an improvement consisting of sidewalk, concrete curb and gutter, and a new street surface being expanded to 40 feet wide. The properties affected are located on 4th Street between Jackson and Irving Avenues and on Irving Avenue between 3rd and 4th Streets. She indicated that this would be a proposed change order to the Jackson Avenue improvement project. e Terry Maurer, City Engineer, indicated that this change order was initiated by City staff. He stated that the streets in this area would be disrupted due to the Jackson Avenue improvement project and if the change order does not take place, the City will replace the disrupted street and match it into the existing deteriorating curb, gutter, and sidewalk. Mr. Maurer explained that the City could pay for a majority of the project with Municipal State Aid Turnback funds. The property owners would be assessed $13.00 per foot for the new street, sidewalk, and curb and gutter. Mayor Gunkel opened the public hearing. Mr. Ken Pipenhagen stated he was opposed to the project if it meant the trees would have to be removed due to the widening of the street. Clyde Ostrander indicated he is opposed to widening the street to 40 feet as it will encourage speeding and and further that he would not want his present sidewalk, which is still in good shape, replace. Russ Bradway - 612 4th Street - Questioned whether the $13 per foot would be over and above the assessments charged for the Jackson Avenue Improvement project. It was indicated that this cost would be an added cost. Mr. Ken already faster. Pipenhagen indicated that the speed people drive on the road is too fast and a 40 foot road would only encourage people to drive e There being no further comments from the public, Mayor Gunkel closed the public hearing. Page 3 City Council Minutes June 6, 1988 e Mayor Gunkel indicated she would like to try to save the mature trees but would also like to see the deteriorating curb and gutter and sidewalk replaced. She indicated she would prefer to see the street stay the same width. The City Engineer indicated that the 40 foot street width is being proposed to accommodate parking. Councilmember Schuldt indicated that the east side of Irving is zoned commercial and the entire area would more than likely become commercial sometime in the future. He questioned at what point in time the 32 foot street would need to be replaced with a 40 foot street to accommodate the commercial uses. Councilmember Dobel indicated he would prefer to leave the street as it is in order to preserve the mature trees. e Pat Klaers, City Administrator, indicated that to replace the street at its existing width of 32 feet is not commercial in nature. He indicated there are existing commercial businesses in the area already and existing sites or homes which could be purchased for commercial use and therefore, the demand for parking will increase. He stated that the City would be prepared to plant more trees if it was necessary to destroy existing trees. After much further discussion by the Council, it was the consensus that the Council preferred to see the sidewalks repaired and replaced and curb and gutter on both sides of the road. It was also the consensus that they would like to see the road widened, but at a compromised width in order to save existing mature trees. COUNCILMEMBER TRALLE MOVED TO CONTINUE THIS PUBLIC HEARING UNTIL THE JUNE 20, 1988, CITY COUNCIL MEETING AT WHICH TIME THE CITY ENGINEER CAN REPORT ON HOW FAR THE STREETS CAN BE WIDENED AND STILL SAVE THE MATURE TREES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.3. Jackson Avenue/Mayor Gunkel Mayor Gunkel indicated that Doug Johnson is one of the top candidates to possibly receive a national award. She indicated that if he receives the award, his office will be photographed and nationally published. She questioned if there was a possibility to have Jackson Avenue paved in front of his office within a two week period. Terry Maurer, City Engineer, indicated he would see if it were possible and report back to the Council. e The Council discussed the striping of Main Street and Jackson Avenue and the fact that the stripe was over so far to the right side of the road that it was confusing people. The City Engineer indicated that it was striped according to State regulations. He indicated that he would see if it would be possible to move the stripe over a foot or two. Page 4 City Council Minutes June 6. 1988 e 7.1. Determination of Use/Roger Leech Mayor Gunkel indicated that Roger Leech is requesting to operate an auto detailing business in the McChesney Industrial Park. She indicated the business would consist of cleaning cars for dealers prior to the sale of the cars. Duane Kropuenske. Planning Commission Representative. indicated that the Planning Commission reviewed the request and recommended approval to the City Council. He indicated the Planning Commission felt the use was compatible in the I-I zone (product processing). Also the proposed use was not a public car wash. COUNCILMEMBER SCHULDT MOVED TO ALLOW THE USE OF AUTO DETAILING (CAR CLEANUP) IN AN 1-1. ZONE. .AS IT IS. COMPATIBLE WITH THAT ZONE. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.2. Determination of Use/Wally Houle e Mayor Gunkel indicated that Wally Houle is requesting to have an enclosed area for safe storage of vehicles as an accessory to his auto repair business. She indicated that Mr. Houle is requesting a determination of use as outside storage is not allowed in a C-3 zone and impound lots are not specifically referenced in the City Ordinance. Duane Kropuenske. Planning Commission Representative. indicated that the Planning Commission unanimously recommended approval. He indicated they did not feel this would be distractive. as it would be behind the building and would not be visible from Highway 10. COUNCILMEMBER TRALLE MOVED TO ALLOW AN IMPOUND LOT AS AN ACCESSORY USE TO AUTO REPAIR FOR MR. WALLY HOULE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.3. Administrative Subdivision Request by the Elk River Associated Investors/Public Hearing Mayor Gunkel indicated that the Elk River Associated Investors are requesting an administrative subdivision to combine Lots 1.2. and 3. Block 1 of the Elk River Industrial Park 2nd Addition into one lot. Mayor Gunkel opened the public hearing. Darwin Schuur questioned the purpose of combining the lots. Mr. Dick Gongoll indicated that the purpose was to create one large lot to accommodate a large building. e There being no further comments from the public. Mayor Gunkel closed the public hearing. COUNCILMEMBER COMBINE LOTS ADDITION INTO MOTION CARRIED SCHULDT MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION TO 1.2. AND 3. BLOCK 1 OF THE ELK RIVER INDUSTRIAL PARK 2ND ONE LOT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE 4-0. Page 5 City Council Minutes June 6. 1988 e 7.4. Variance Request/Leanne Prehatney/Public Hearing Mayor Gunkel indicated that Leanne Prehatney is requesting a 15 foot encroachment on the 50 foot front yard setback to accommodate a residential dwelling. She indicated that the house could possibly be built on the parcel without a variance. however. there would be no back yard as the house would be built on a cliff. Planning Commission Representative Kropuenske indicated that the Planning Commission recommended approval. Mayor Gunkel opened the public hearing. There being no one for or against the matter, Mayor Gunkel closed the public hearing. COUNCILMEMBER TRALLE MOVED TO APPROVE THE 15 FOOT FRONT YARD VARIANCE REQUEST BY LEANNE PREHATNEY BECAUSE OF THE LAY OF THE LAND . COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8.1. Street Department Update Purchase of Used Truck e COUNCILMlMBER TRALLE MOVED TO APPROVE THE PURCHASE OF A 1978 INTERNATIONAL SINGLE AXL!DUMP TRUCK FOR $8,000, WITH' THE MONEY TO COME FROM 1988' EQUIPMENT CERTIFICATE, FUND.' COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0;, Phil Hals. Street Superintendent. indicated the truck has been budgeted for in the 1988 Budget. Purchase of Fork Attachment for the IT-28 Loader COUNCILMEMBER DOBEL MOVED TO PURCHASE A FORK ATTACHMENT FOR THE FRONT END LOADER AT A PRICE OF $1.650 AND THAT IT BE PAID FOR THROUGH GENERAL FUND STREET CAPITAL OUTLAY MONIES. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Phil Hals, Street Superintendent. indicated that this item was budgeted for in the 1988 Capital Outlay Street Budget. Councilmember Holmgren arrived at this time. Shelter at Softball Complex COUNCILMEMBER TRALLE MOVED TO APROVE THE CONSTRUCTION OF A SHELTER AT THE SOFTBALL COMPLEX AND THAT THE CITY CONTRIBUTE $1,300 TOWARDS THE PURCHASE OF MATERIALS. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. e Hiring an Additional Street/Park Worker Phil Hals, Street Superintendent, indicated he was requesting an additional full time employee for the Street Department. He also requested that he be allowed to use the applications from the last hiring which are approximately six months old. Page 6 City Council Minutes June 6. 1988 e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE HIRING OF A FULL TIME STREET DEPARTMENT EMPLOYEE. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.2. Administrator's Update The City Administrator indicated that he had drafted resolutions of appreciation for the following people: Keith Holme - Economic Development Commission - Resolution 88-36 Frank Madsen - Economic Development Commission - Resolution 88-37 John Plaisted - Economic Development Commission - Resolution 88-38 Darrell Mack - Recreation Board - Resolution 88-39 Joan Geroy - Recreation Board - Resolution 88-40 Ellie Kretsch - Library Board - Resolution 88-41 Marcia Webb - Library Board - Resolution 88-42 Stewart Wilson - Planning Commission - Resolution 88-43 Mary Temple - Planning Commission - Resolution 88-44 COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTIONS 88-36 THROUGH 88-44. RESOLUTIONS RECOGNIZING SERVICE TO THE ELK RIVER ECONOMIC DEVELOPMENT COMMISSION. RECREATION BOARD. LIBRARY BOARD. AND PLANNING COMMISSION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. e The City Administrator informed the Council that Sherburne holding a public hearing on the RDF operation which he attending. He indicated he is interested in the tipping fee $60 per ton and how this would affect the refuse collection residential homeowners. County is plans on of $50 to rates for Counci1member Tra1le stated he would like to find out if the City can collect a tipping fee from the RDF plant to be used for recycling. ------------------------------------------------------------------------------ The City requested table. Administrator indicated that the Planning Commission has the Council to purchase chairs for the Library for the Council COUNCILMEMBER HOLMGREN MOVED TO LOOK INTO THE PURCHASE OF CHAIRS FOR THE LIBRARY AS PART OF THE 1989 BUDGET PROCESS. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. ------------------------------------------------------------------------------- e The City Administrator informed the Council that intends to hire Bill Lewis as Bike Safety patrol. Council that the Liquor Store will be hiring employees to replace employees that have resigned. the Police Department He also informed the additional part time The City Administrator informed the Council that the City has advertised for a Zoning Assistant and have received 60 applications. Page 7 City Council Minutes June 6. 1988 e The City Administrator informed the Council that Staff is moving forward. but that it will be time consuming. in acquiring the necessary legal and technical (survey. abstract. title opinion. etc.) information in order to sell the old City Hall site. ------------------------------------------------------------------------------ The their City Fund Fund. City Administrator indicated that State law allows cities to appeal levy limits if they use reserves in 1988. He indicated that the of Elk River will appeal on the basis that $150.000 from the Liquor and $72.000 from Utilities have been added to the City's General ---------------------------------------------------------------------------- The Ci ty regarding competing and these Legion is Administrator indicated that he has received complaints the Legion operating as a Club. He indicated the Legion is against other liquor establishments in the City of Elk River establishments must pay the $4.000 liquor license fee while the paying a fee of $300 for a club license. e It was the consensus of the Council. after much discussion. to inform the Legion of the rules for operating as a club and as a regular liquor establishment. It was the consensus of the Council to approach the Eagles Club regarding this same matter. ------------------------------------------------------------------------------- 8.3. Mayor Gunkel Mayor Gunkel informed the Council that the City of Elk River has no need to worry about a water ban at this time. 8.4. Councilmember Tralle Councilmember Tra1le updated the Council on the progress of Highway 101. He informed them that more petitions are needed. 9. Check Register COUNCILM&MB!R TRALLE MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5..:..0~ There being no further business. COUNCILMEMBER TRALLE MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY. COUNCIL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Meeting of the Elk River City Council adjourned at 9:40 p.m. · d::!1h Deputy City Clerk