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09-19-1988 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER PUBLIC LIBRARY SEPTEMBER 19, 1988 MEMBERS PRESENT: Mayor Gunkel, Councilmembers Tralle, Schuldt, Dobel, and Holmgren MEMBERS ABSENT: None ALSO PRESENT: Steve Rohlf, Building and Zoning Administrator; and Patrick Klaers, City Administrator 1. Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Gunkel. 2. Consideration of 9/19/88 City Council Agenda Item 7.1., City Administrator Update, was added to the agenda. COUNCILMEMBER DOBEL MOVED TO APPROVE THE 9/19/88 CITY COUNCIL AGENDA AI AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consideration of 9/12/88 City Council Minutes e COUNCILMlMBER TRALLE MOVED TO APPROVE THE 9/12/88 CITY COUNCIL MINUTES AS SUBMITTED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike Nobody appeared for this item. 5.1. Resolution Receiving Feasibility Report and Ordering Public Hearing On Triangle Road Mayor Gunkel informed the Council that the City has previously received a petition for the completion of a feasibility study for utility and street improvements on Triangle Road in the Industrial Park. This feasibility study is now complete and the petitioners have requested that this project move on the public hearing stage. COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTION 88-80. A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE TRIANGLE ROAD IMPROVEMENT OF 1988. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. e The City Administrator noted that this public hearing would be held on October 17, 1988. Additionally, the City Administrator brought to the City Council's attention the last page of the feasibility report. This last page was a letter from the Elk River Associated Investors, Inc., who are the main property owners along Triangle Road, and the letter was dated May 27, 1982. Within this letter the Associated Investors imply that it is the property owners responsibility and not the responsibility of the City to make the necessary improvements in this area. . Page 2 e Elk River City Council Minutes September 19. 1988 5.2. Resolution for Small Cities Economic Development Grant Between the State of Minnesota and the City of Elk River Agreement Mayor Gunkel indicated that as part of the Alltool construction project that the City has been working with the State Department of Trade and Economic Development in order to receive additional financing for the project. Such additional financing has been approved. and now the City must adopt a resolution authorizing the City to enter into agreement with the State for this funding. COUNCILMBMBER SCHULDT MOVED TO APPROVE RESOLUTION 88-81. A RESOLUTION AU'l'HOltIZING THE CITY OF ELK RIVER TO ENTER INTO AN AGREEMENT WITH THE OTATI or MINNESOTA FOR THE ALLTOOL MANUFACTURING INCORPORATED PROJECT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Final Pay Estimate to Allied Blacktop Mayor Gunkel noted that the City Engineer is recommending final payment to Allied Blacktop Company for the 1988 City Sealcoating Project. The amount of the final payment is $66.351.87. e COUNCILMEMBER DOBEL MOVED TO APPROVE THE PAYMENT or $66,3;1.07 TO ALLIKD BLACKTOP COMPANY FOR THE WORK ACCOMPLISHED IN THE 1988 CITY SEALCOATING PROJECT. COUNCILMEMBER TRALLE SECONED THE MOTION. THE MOTION CARRIED 5- O. 5.4. Pay Estimate to Spencer Electric for Downtown Beautification Mayor Gunkel indicated that the City Engineer is recommending payment to Spencer Electric for the work completed in the street lighting system within the Central Business District. This first pay estimate is in the amount of $71.039.64. The City will be retaining five percent of the total project for a period of time. in order to ensure that if anything goes wrong with the street lighting system that Spencer Electric will return to Elk River to make any necessary corrections. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE PAYMENT OF $71.039.64 TO SPENCER ELECTRIC COMPANY FOR WORK COMPLETED IN THE CENTRAL BUSINESS DISTRICT LIGHTING SYSTEM PROJECT. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.1 Conditional Use Permit to Allow a Temporary Mobile Home by Stan Hall/ Public Hearing Mayor Gunkel introduced the item Respresentative. Robert Morton. to recommendations to the Council. and then asked Planning Commission explain the Planning Commission's e Mr. Morton indicated that the Planning Commission reviewed the request and recommended. unanimously. that the Council grant a temporary permit to allow Mr. Hall to place a mobile home on his property while he repairs his house that was damaged by a fire. Page 3 e Elk River City Council Minutes September 19, 1988 Stephen Rohlf, Building and Zoning Administrator, indicated that he allowed Mr. Hall to place the mobile home on his property prior to Council approval, because in his opinion, it was an emergency situation because of the fire at Mr. Hall's residence. Mr. Rohlf further indicated that he was having Mr. Hall go through the process to legitimize it. Mayor Gunkel opened the public hearing. Nobody appeared for or against this item, therefore, she closed the public hearing. OOUNCILMlMBER HOLMGREN MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR A TBMPORARY MOBILE HOME REQUESTED BY STAN HALL WITH THE FOLLOWING STIPULATIONS: 1. THAT THE TRAILER BE MOVED OFF OF THE PROPERTY SIX MONTHS FROM THE DATE OF BUILDING PERMIT ISSUANCE. 2. THAT THE TRAILER BE HOOKED UP TO THE ONSlTE WATER AND SEWER SYSTEMS. 3. THAT THE TRAILER BE SOLELY FOR THE APPLICANTS IMMEDIATE FAMILY AND SHALL NOT BE USED AS A RENTAL UNIT AT ANY TIME. e COUNCILMlMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Drainage Easement Vacation by Ron Crapser/Public Hearing Stephen Rohlf, Building and Zoning Administrator, explained that Mr. Ron Crapser of Elk River was requesting to vacate the east 50 feet of the west drainage eastment located on Lot 1, Block 4, in Brentwood Subdivision. He further indicated that vacating the east 50 feet of drainage easement in question would not affect the drainage of the area, in his opinion, and this is also the opinion of the City Engineer, Terry Maurer. Mr. Rohlf was questioned by the Council as to whether a portion of the drainage easement needed to be vacated to make the lot buildable. Mr. Rohlf explained that the lot was buildable without the easement vacation, but the most desirable location for a house would require a vacation. Mayor Gunkel opened the public hearing at this time. Nobody appeared for or against this item, therefore, she closed the public hearing. e OOUNCIl,MIMIl1l SCHUI..DT MOVED '1'0 APPROVE RESOLUTION 88-82, A RESOLUTION FOR VACATING A PORTION OF THE DRAINAGE EASEMENT LOCATED ON LOT 1, BLOCK 4. BIlIN'IWOOD ADDITON.WITH THE STIPULATION THAT MR. CRAPSER PROVIDE THE CITY WITH ALIGAL DESCRIPTION or THE REMAINING EASEMENT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED '5-0. Page 4 e Elk River City Council Minutes September 19. 1988 6.3. Administrative Subdivision Request by Clifford Ibis/Public Hearing Stephen Rohlf. Building and Zoning Administrator. explained that Mr. Ibis was requesting to split the north half of the southwest quarter of northeast quarter of the northeast quarter. Section 30. Township 33. Range 26. Sherburne County. Minnesota. into two lots. The lots proposed would be 2X acres each and would meet the City's street frontage requirements. Mr. Rohlf further indicated that one of the two lots created by the split has Mr. Ibis' existing house on it. and that he reviewed the other lot on site to determine its suitability for site septic systems. Mr. Rohlf indicated that after reviewing this site. that the newly created lot would be buildable. although somewhat questionable. Therefore. Mr. Rohlf requested Mr. Ibis to have testing done on the site. At this time. Mr. Rohlf provided the Council with the test results. which were done by Hakanson/Anderson and Associates Incorporated. Mr. Rohlf indicated that the testing recommended a mound system for the septic system and showed. at least at the proposed house site. that the type of dwelling placed on the lot may be restricted. For example. a full basement might not work out on this lot. Other building sites on the lot may better accommodate a full basement than the site tested. e Mayor Gunkel opened the Public Hearing. There being no one for or against the matter. Mayor Gunkel closed the Public Hearing. COUNCILMEMBER TRALLE MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION REQUEST BY CLIFF IBI S WITH THE FOLLOWING STIPULATIONS: 1. THAT MR. IBIS PROVIDE THE CITY WITH TWO NEW LEGAL DESCRIPTIONS FOR THE TWO LOTS CREATED IN THIS SPLIT. 2. THAT $200 IN PARK DEDICATION FEES BE PAID TO THE CITY FOR THE NEWLY CREATED BUILDING SITE. 3. THAT A PERC TEST BE DONE BY SOMEONE CERTIFIED TO DO SO. STATING THE DESIGN OF THE SEPTIC SYSTEM. AND THAT THAT SYSTEM BE A MOUND SYSTEM UNLESS OTHERWI SE PROVEN NOT NEEDED. g~YNgltMiMDft~ H~tMG~N OftOONDID THE MOTION. 5-0. THE MOTION CARRIED 6.4 Ordinance Amendments Regarding Performance Standards for Model Homes/ Public Hearing e Mayor Gunkel asked Planning Commission Representative Nick Olsen to comment on the Planning Commission's recommendation for performance standards regarding model homes. Mr. Olsen indicated that the Planning Commission added more performance standards for model homes so that a clear line is drawn between a model home and a temporary real estate office which was recently eliminated from the City Ordinance in residential zones. e e e Page 5 Elk River City Council Minutes September 19. 1988 COUNCILMEMBER DOBEL MOVED TO APPROVE ORDINANCE AMENDMENT 88-25. AMENDING SECTION 900.20 (13) TITLED MODEL HOMES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 7.1 Other Business-City Administrator Update a. The City Management 1988. Administrator distributed the final version of the Growth Plan that was approved by the City Council on August 22. b. The City Administrator distributed a memo from Sergeant Bradley Rolfe that discussed the Police vehicle situation. This memo was requested by the City Administrator in order to provide the City Council with additional information on how the Police vehicles are assigned and to help explain the necessity for one additional vehicle being added to the fleet in 1989. c. The Lake 15. with City Administrator informed the City Council that the Land of Choir Boys plan to hold their annual rummage sale on October 1988. at Jackson Square. City Council indicated no problems this activity taking place. d. The City Administrator informed the Council that Harold Dobel had formally withdrawn his request for a conditional use permit to allow splat ball activities taking place on his property. 8. Adjournment There being no further business COUNCILMEMBER TRALLE MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 7:45 p.m. Respectfully submitted. f:~.~r9~~ City Administrator S-u {J/lnL to~ Stephen Rohlf Building & Zoning Administrator