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12-12-1988 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, DECEMBER 12, 1988 Members Present: Mayor Gunkel, Councilmembers Dobel, Schuldt, Tralle, and Holmgren Members Absent: None Also Present: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Russ Anderson, Fire Chief; and Peter Beck, City Attorney 1. Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order by Mayor Gunkel at 8:35 p.m. 2. Consider 12/12/88 City Council Agenda Items 7.8 and 7.9 were reversed on the agenda due to the fact that item 7.8 was a closed door session of the City Council. COUNCILMEMBER DOBEL MOVED TO APPROVE THE 12/12/88 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 3. Consideration of 12/5/88 City Council Minutes COUNCILMEMBER TRALLE MOVED TO APPROVE THE 12/5/88 CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this portion of the agenda. 5. Consider Broadway Bar and Pizza Pull Tab Gambling License Application Pat Klaers, City Administrator, indicated that the Elk River Youth Hockey Association has had their pull tab gambling license discontinued by the State due to technicalities. He further indicated that the Hockey Association operates their pull tab business at Broadway Bar and Pizza. Because Youth Hockey is not operating pull tabs at the present time, Larry Hennig is reqeusting to operate pull tabs at Broadway Bar and Pizza for Camp Confidence. Ron Johnson of Elk River Youth Hockey stated that the necessary papers being requested by the State have been hand delivered. He indicated that the State originally lost the papers which had been turned in. Kim Hauger stated she anticipated receiving the gambling license by December 19, 1988. e Mayor Gunkel stated that Elk River Youth Hockey plays a very vital role in the community and that there are over 400 kids involved in the program. Page 2 City Council Minutes December 12. 1988 e Discussion was held regarding charities outside Elk River selling pull tabs in the community versus local organizations selling pull tabs. Discussion was also held regarding whether or not Broadway Bar and Pizza and Elk River Youth Hockey could mend their differences. Mr. Kurth. owner of Broadway Bar and Pizza. indicated that although he had just recently renewed the lease with Elk River Youth Hockey in November. he wanted it to go on record that if there should be trouble again he would like to have Camp Confidence sell pull tabs at his establishment. Mr. Kurth noted that he has had previous problems with the pull tab operation from Elk River Youth Hockey and that their gambling license had been discontinued by the State one other time. The City policy on the City. Attorney stated that the City should set some guidelines or a organizations requesting to operate a gambling license within Mr. Larry Hennig indicated to the Council that he would like it on record that he would like to operate under a gambling license at Broadway Bar and Pizza for Camp Confidence if the opportunity became available. e COUNCILMEMBER TRALLE MOVED TO DIRECT CITY STArr TO DRAW UP GUII)j~tltmO P'~ll REVIEW CONCERNING PULL TAB 'OPERATIONS WITHIN THE CITY . COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CAiUUID ;=0. 6. Fire Department/Referendum Requested Russ Anderson. Fire Chief. reviewed the aerial truck proposal and building expansion. The City Administrator indicated that the Council has previously been informed of the possib1ity of a referendum regarding the need for an aerial truck and fire department building expansion. He indicated that direction is needed for the Council as to whether the referendum should fund the entire bill or whether the City should pay for a portion of the cost. The City Administrator reminded the Council of the request before the Utilities Department for funds to help with the purchase of the fire truck and building expansion. He further indicated that with the possibility of the Utilities expanding their area. the City should proceed with the intention that no funds will be received from Elk River Utilites. The Council discussed the fact that the City could fund the building expansion over a period of ten years. Counci1member Holmgren stated that a referendum for the fire truck only. would keep the mill rate down which is a significant factor to homeowners. e COUNCILMEMBER HOLMGREN MOVED TO PROCEED TO PREPARE A REFERENDUM FOR THE AERIAL PLATFORM PUMPER AT AN ESTIMATED COST OF $450.000 TO BE HELD ON FEBRUARY 14. 1989. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 3 City Council Minutes December 12. 1988 e 7.1. Liquor Store Budget The City Administrator reviewed the liquor store budget with the City Council. He indicated that the 1989 Municipal Liquor Store Budget is planned to decrease $18.400 due to the reduction in transfers from the Liquor Store to the City General Fund. COUNCILMEMBER TRALLE BUDGET. COUNCILMEMBER 5-0. MOVED TO APPROVE THE 1989 MUNICIPAL LIQUOR STORE HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 7.2. Sanitary Sewer Budget The City Administrator reviewed the Wastewater Treatment Plant budget with the City Council. He indicated that the budget calls for expenditures in the amount of $320.950 which is a 15% increase over the 1988 budget. COUNCILMEMBER DOBEL MOVED TO APPROVE THE 1989 WASTEWATER TREATMENT PLANT BUDGET. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 7.3. 1989 Pay Plan The City Administrator reviewed the proposed 1989 pay plan for City employees. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 88-99. A RESOLUTION ADOPTING 1989 PAY PLAN FOR NON-ORGANIZED EMPLOYEES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator requested that special consideration be given to two individual employees regarding salary increases. The Administrator recommended that Steve Bjork be given an extra 5%. or an additional $1.000 increase. The increase was recommended due to his performance and the extra amount of work he has taken on in the Zoning Department. and also because he was hired at the low end of the pay scale. Additionally. his probation ends at the same time as annual increases and this extra 5% is more in line with what has happened with other probatonary employees. COUNCILMEMBER HOLMGREN MOVED TO INCREASE STEVE BJORK'S SALARY AN ADDITIONAL $1.000 TO $23.000 FOR 1989. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. e The City Administrator also recommended that Fritz Do1ejs. Liquor Store Manager. be given his salary increase retroactive to October 1. 1988. which would equal an extra $970. He recommended the increase due to the dramatic increase in sales at the liquor store and the overall improvements in the management of the Liquor Store . COUNCILMEMBER HOLMGREN MOVED TO ADOPT FRITZ DOLEJS' 1989 SALARY INCREASE RETROACTIVE TO OCTOBER 1. 1988~ COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 4 City Council Minutes December 12. 1988 e Mayor Gunkel suggested that because of the amount of activity at City Hall and the increase in the number of employees and the tremendous number of meetings. that the City Administrator be given merit pay adjustment in the amount of 2% of his total salary. Counci1member Holmgren suggested 3%. It was noted that merit pay is provided for in the City Administrator's contract. COUNCILMEMBER HOLMGREN MOVED TO PAY THE CITY ADMINISTRATOR A 3% MERIT PAY ADJUSTMENT. IN ONE LUMP PAYMENT. BASED ON HIS 1988 SLARY AS PROVIDED FOR IN HIS CONTRACT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.4. 1989 Park Dedication Fees The City Administrator indicated that the Recreation Board recommended that park dedication fees be increased to $300 in 1989. He indicated this was a split vote and noted that Staff is recommending that the fee be increased to $350. He indicated that with potential trails being purchased in the future. funds need to be placed into reserves for the development of these trails. e COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 88-100. A RESOLUTION ESTABLISHING THE PARK DEDICATION FEE ON NEW SUBDIVISIONS AND MULTI-FAMILY DWELLING UNITS. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.5. Police Officer Request The City requesting status. Administrator informed the Council that the Chief of Police is to elevate the new part time officer to permanent full time COUNCILMEMBER TRALLE MOVED TO APPROVE THE REQUEST TO ELEVATE OFFICER //13 (RON NIERENRAUSEN) FROM TEMPORARY PART TIME STATUS TO PERMANENT FULL TIME STATUS EFFECTIVE 1-1-89. COUNCIL MEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.6. Establishing January. 1989. meeting dates and locations It was the consensus of the City Council to hold an EDA workshop meeting on 1/4/88 at Elk River City Hall to discuss the riverwa1k park plans. 7.7. Sewer Rates and Billing Method The City Administrator reviewed with the City Council some issues that need to be addressed regarding sewer rates and billing methods. He indicated that the changes will be relatively minor but are necessary to make the billing system more fair to all of the consumers. e COUNCILMEMBER DOBEL MOVED TO APPROVE THE PROPOSED SEWER RATES AND BILLING METHOD AS OUTLINED IN THE 12/12/88 CITY ADMINISTRATOR'S MEMO. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 5 City Council Minutes December 12. 1988 e 7.9. Other Business 7.9.A. The City Administrator indicated that the County made a decision on the court house. The vote was to either have the court house come down or to be moved to a different location. 7.9.B. The City Administrator informed the Council that Staff is working with Larry Morrell in order to try to relocate him as his business is not an appropriate use around schools. He noted that this action could necessitate the use of TIF funds. He stated the funds could come from TIF Districts #1 and #3. It was the consensus of the Council to proceed with the possible use of TIF to relocate Larry Morrell because this would indirectly benefit the City. It was also the consensus of the Council to obtain legal clarification on the use of tax increment financing money for this situation. 7.9.C. Police Depar~m.en~ Cle~ning Services The City Administrator informed the Council that the Chief of Police is requesting to increase the amount paid for the cleaning service by $25.00 per week. e COUNCILMlMBER DOBEL MOVED TO INCREASE THE CLEANING SERVICE FEE FROM $50.00 PER WEEK TO $75.00 PER WEEK. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.8. Police Union Contract Discussion. This part of the meeting was a closed door session for the purpose of police union negotiations. This section of the Council meeting was tape recorded. COUNCILMEMBER SCHULDT MOVED TO ACCEPT THE CONDITIONS OF THE PROPOSED POLICE UNION CONTRACT AS OUTLINED BY THE CITY ADMINISTRATOR. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.1. Mayor Update Mayor Gunkel be taken in follows: indicated that she had three recommendations for action to 1989 by the City Council. The recommendations are as 1) Set as ide Council to away from field. a day for Planning Commission. Department Heads and City be used for team building. Ideally. this should be done City Hall with the assistance of a professional in this e 2) Expand the membershp of the EDA to 7 members to lend stability. continuity. and experience. 3) Encourage Counci1members to attend League of Minnesota Conferences and local events such as 2001. Cities e e e City Council Minutes December 12. 1988 Page 6 There being no further business. COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 11:05 p.m. Respectfully submitted. SOJLcUf .)L(:~_e..kLAa.y Sandy Thackeray Deputy City Clerk