2.0. SR 03-28-2005 Memo
Item 2.0
MEMORANDUM
TO:
Mayor and City Council
FROM:
Pat Klaers, City Adrl}if.i1.M. ator
fJf;(W~
March 28, 2005
DATE:
SUBJECT:
2004 Annual Report Presentation
The annual report for all city departments is scheduled for Monday, March 28, 2005 at
6:00 p.m. Most city department heads and some division heads will be in attendance to make
presentations on 2004 departmental accomplishments and 2005 goals and activities.
The annual report document was distributed to the City Council with the March 14 agenda
packet. The approximately 28-minute city video, which highlights 2004 accomplishments, is
attached to this memo.
The city video will be shown at the beginning of the City Council meeting so that the public
watching the meeting live will see what is being discussed when a reference is made to the
video. After the video, the presentations from the department heads will take place. The
presentations have been divided into five different city functions. A question/answer session
with the City Council will follow after each of the five presentations.
Timing is always an issue with the annual report meeting. Everyone is in agreement that the
annual report should not be broken out into two different meetings but the fact is that there
is a great deal of activity going on in the city and numerous topics could generate a lot of
discussion. In this regard, a balance is necessary between providing important information to
the Council and the public without getting into so much detail that it becomes a "marathon"
type meeting. In spite of being very proud of 2004 accomplishments, what the staff really
wants is to get City Council feedback on 2005 projects, plans, and goals.
The annual report is available on the web site and at City Hall.
s: \ Council \Pat\2005\APPresentation.doc
The presentation format is as follows:
Introduction-City Administrator Pat Klaers
Video-Citywide 2004 highlights
General Government
Director of Finance and Administrative Services Lori Johnson
Council Q& A
Community Development
Director of Planning Michele McPherson
Director of Economic Development Catherine Mehelich
Building and Environmental Administrator Stephen Rohlf
Council Q& A
Public Works
Municipal Utilities General Manager Bryan Adams
Street Superintendent Phil Hals
Wastewater Treatment Chief Operator Gary Leirmoe
Engineer Terry Maurer
Council Q& A
Culture and Parks/Recreation
Parks and Recreation Director William Maertz
Librarian Mick Stoffers
Council Q& A
Public Safety and Legal
City Prosecuting Attorney Chris Johnson
Chief of Police Jeffrey Beahen
Fire Chief Bruce West
Ambulance Coordinator Steve Dittbenner
Council Q& A
Conclusion-City Administrator Pat Klaers
City Council Comments
When looking at the presentation this year as compared to last year, you will notice some
changes due to Council approval of a revised organizational structure for city staff. In this
regard, fewer staff members will be making presentations; although some of the division
heads will likely be in attendance and available for questions from the Council.
Following the City Council meeting, we would like to have everyone adjourn to the
employee lunch room for a brief reception. This will allow everyone to wind down a little
bit, have some follow-up conversations, and to enjoy some snacks and refreshments.
s: \ Council \Pat\200S \APPresentation.doc