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01-12-1987 CC MIN e e e REGULAR MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLI C LIBRARY MONDAY. JANUARY 12. 1987 Members Present: Mayor Gunkel. Councilmembers Dobel. Tralle. Holmgren and Schuldt Members Absent: None Staff Present: Pat Klaers; City Administrator. Stephen Rohlf; Building and Zoning Administrator and Dave Sellergren; City Attorney 1. The meeting was called to order at 7:30 p.m. by Mayor Gunkel. 2. Consideration of 1/12/87 Agenda The following items were added to the agenda under other business: Highway 201. EDC Vacancies. Solid Waste Ordinance. Bowling License. Hinkle resolution. Engstrom resolution and Cable TV Item 7.2. was deleted from the agenda. COUNCILMEMBER TRALLE MOVED TO APPROVE THE AGENDA AS AMENDED . COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 3. Consideration of 1/5/87 City Council Minutes Councilmember Schuldt noted he would like the words "but suggested that after February the fee be doubled" deleted on page 6. second paragraph. regarding cigarette licenses. He indicated he did not say this. It was noted that on page 6. first paragraph. the second was not indicated in the motion. COUNCILMEMBER TRALLE MOVED TO APPROVE COUNCILMEMBER DOBEL SECONDED THE MOTION. THE 1/5/87 MINUTES AS AMENDED. THE MOTION PASSED 5-0. 4. Open Mike Mayor Gunkel noted that Mr. Bixby had been issued a deadline by the City Council for completing certain elements of construction on the dwelling he is constructing located on Lot 2. Block 3. Greenhead Acres 3rd Addition. She further noted that as of this time Mr. Bixby has not met his deadline. Mr. Bixby was present and stated that he has looked into the possibility of obtaining a V.A. loan to complete his home. He stated that this would take some time. In the meantime he has started proceedings to obtain a $5.000 loan from a loan company. which would be enough money to complete the corrections required by the City Council. The Building and Zoning Administrator questioned Mr. Bixby as to why he had not applied for a loan prior to this point. Mr. Bixby indicated he was trying to establish credit before applying for a loan. The Building and Zoning Administrator noted that without a loan he would not recommend an extension for Mr. Bixby to complete his house. e e e PAGE 2 City Council Minutes January 12. 1987 Councilmember complete once at least six obtain. Schuldt questioned Mr. Bixby as to when the work could be the materials were secured. Mr. Bixby stated it would take weeks because part of the material will take longer to Mr. Jim Lundquist stated he did not feel the Council should grant extension until the V.A. loan is approved. Councilmember Schuldt questioned Mr. Bixby as to what he would do if the V.A. loan did not go through. Mr. Bixby stated he would rather give the house away as to having it tore down. He further stated he felt it would be easier to secure a V.A. loan once the outside of the house is complete. COUNCILMEMBER TRALLE MOVED TO TABLE THIS ISSUE UNTIL THE NEXT COUNCIL MEETING TO BE HELD JANUARY 26. 1987. PENDING STAFF FINDINGS ON THE VALIDITY OF A $5.000 LOAN AND THE FEASIBILITY OF THE V~A.DESIGNATING FUNDS BEFORE A HOUSE IS COMPLETE. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 5.1. Chamber of Commerce 1/20/87 meeting Update Jackie Schuellein was present and discussed the proposed agenda for the "State of the City Program" to be held January 20. 1987. Discussion was held at this time as to the topic each Councilmember would speak about. The following was tentatively decided: Councilmember Tralle - Economic Development Councilmember Schuldt - Main Street project Councilmember Dobel - Stoplight at School St. & 169 timetable Mayor Gunkel - 1986 Highlights 5.2. Library Board Interview - Darryl Bronniche Mayor Gunkel noted that at the last Council meeting the Council interviewed Elizabeth Kremer for the Library Board and at that time the Council concurred that Mr. Darryl Bronniche would also be interviewed by the Council for the position of Library Board member. The Council at this time interviewed Mr. Darryl Bronniche for a position on the Library Board. It was the consensus of the City Council to make a decision regarding the appointment of Mr. Bronniche or Ms. Kremer at the next regular Council meeting. PAGE 3 City Council Minutes January 12. 1987 e 5.3. Street Superintendent. Phil Hals - Public Works Building Update Phil Hals. Street Superintendent. gave a brief update on the progress of the public works building. Mr. Hals stated the building was near completion. Discussion was then held regarding an open house for the building. Some ideas were discussed but no decision was made. It was the consensus that it would be further discussed at the January 26. meeting. 5.4. Fire Chief - Review of Specifications for Water Tanker Truck Fire Chief. Russ Anderson explained that the City Council approved the purchase of a tanker truck in May of 1986 with the stipulation that the City Council review the plans and specifications. The Council at this time reviewed the plans and specifications for the Tanker Truck. Mr. Anderson explained that he has found that in order to get a short wheel base for beter mobility and better turning radius. he had to go with a diesel engine as opposed to a gas engine. COUNCILMEMBER DOBEL MOVED TO ACCEPT THE PLANS AND SPECIFICATIONS FOR THE FIRE DEPARTMENT TANKER TRUCK. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 5-0. e cOUNCILMEMBER SCHULDT MOVED BID S FOR A TANKER TRUCK. THE MOTION PASSED 5-0. TO AUTHORIZE THE FIRE CHIEF TO GO OUT FOR COUNCILMEMBER HOLMGREN SECONDED THE MOTION. COUNCILMEMBER TRALLE MOVED TO AUTHORIZE THE USE OF EQUIPMENT CERTIFICATES TO PAY FOR THE TANKER TRUCK. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 5.5. City Hall Contract The City Administrator noted that due to the fact that governmental leased property is taxable. Staff feels it is in the best interest of the City to enter into a contract for deed to purchase the building as opposed to leasing. He stated that the City will retain the economics of the leasing agreement yet will have the options of selling the building on the open market and making a profit in 3 to 5 years or selling the building back to the original owners at the original price. He further noted that he felt after a four year period the benefit to the taxpayers would be about $50.000. cOUNCILMEMBER TRALLE MOVED TO ENTER INTO A CONTRACT FOR DEED AGREEMENT TO PURCHASE THE BUILDING AT 720 DODGE AVENUE AS RECOMMENDED BY STAFF. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 4-l. COUNCILMEMBER HOLMGREN OPPOSED. e PAGE 4 City Council Minutes January 12. 1987 e 6.1. Consideration of Administrative Subdivision - First National Bank of Elk River/Public Hearing Steve Rohlf. Building and Zoning Administrator noted that First National Bank of Elk River is requesting an administrative subdivision to split Parcel VI in Barrington Place PUD into two parcels; one newly created lot would be slightly under .3 of an acre. which would have no frontage on Dodge Avenue; and the other lot would be 1.9 acres with 400 feet of frontage. The Building and Zoning Administrator noted that there have been other parcels allowed in the PUD without frontage in order for better utilization of the PUD. Gary Santwire. representative of First National Bank explained that the uses in the PUD allow for uses in C-1. C-2 and C-3 zoned areas with some exceptions. He also explained the changes made in the site plan which the Planning Commission required. Mayor Gunkel opened the public hearing. No one appeared for or against the matter. Mayor Gunkel closed the public hearing. Counc ilmemb er stated that Tralle questioned the northern fire lane. Gary Santwire the easements would be labeled "No Parking - Fire Lane." e Building and Zoning Administrator. Steve Rohlf questioned who would maintain the northern road easement between the Prairie House and Building A & B. Gary Santwire stated that the easement is fee owned by the owners of Lot A and further stated that Prairie House could not be made to enter into a private road agreement. Mr. Santwire further explained that the southern easement was the same situation. Discussion could be parking was put area held regarding snow removal. Mr. Santwire stated snow on the green space along the tree line and also in the due to the fact the parking area was larger than required. COUNCILMEMBER TRALLE MOVED APPROVAL OF THE ADMINISTRATIVE SUBDIVISION FOR THE FIRST NATIONAL BANK OF ELK RIVER. AS PRESENTED PROVIDING A MAINTENANCE AGREEMENT BE ENTERED INTO FOR ALL ROADWAYS AND FURTHER WITH THE STIPULATION THAT ALL ITEMS RECOMMENDED BY THE PLANNING COMMISSION AS PRESENTED BY GARY SANTWlRE BE ADHERED TO. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 6.2. Consideration of Ordinance Amendment 1008.18 e Mayor Gunkel noted that this item was tabled at the July 21. 1986 City Council meeting. She indicated that the reason this items was tabled was to decide whether or not the $100 per dwelling unit established by Resolution 86-29 should be made part of the wordage of Ordinance 1008.18. Mayor Gunkel noted that the City Attorney and City Staff recommended the that the fee be specified by resolution only. Mayor Gunkel opened the public hearing. PAGE 5 City Council Minutes January 12. 1987 e John Weicht questioned who would be charged the park dedication fee. Mr. Rohlf explained the purpose of the fee. Mayor Gunkel closed the public hearing. Mayor Gunkel stated she felt it more informative if the resolution were referenced in the ordinance. City Attorney. Dave Sellergren. stated that the following sentence could be added: "The City Council shall determine the amount to be required by resolution from time to time." cOUNCILMEMBER DOBEL MOVED TO APPROVE ORDINANCE 87-1 WITH THE STIPULATION THAT WORDAGE PROVIDED BY THE CITY ATTORNEY BE ADDED. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 5-0. 6.3. Discussion of Daycare Facilities e The Building and Zoning Administrator noted that staff had been directed by Council to research other communities to see how daycare facilities are handled. He indicated he researched several communities and came up with some recommendations. Discussion was held regarding Mr. Rohlf's findings. Mr. Rohlf noted that in all cities daycares are allowed in single family homes in all residential zones as a principal use if there are ten or less children; they are allowed in all commercial zones as a conditional use but not allowed at all in industrial zones. He further noted that they are allowed as a conditional use in R-3 and R-4 zoned areas. Councilmember Tralle noted he felt if there were a large enough lot and play area. daycares should be dealt with as a conditional use as opposed to the requested an ordinance amendment. It was noted that the Planning Commission will hold a public hearing on a possible zoning ordinance amendment for daycare facilities on 1/27/87 and that any recommended ordinance changes will come back to the City Council on 2/23/87. 7.1. Appointing Maier Stewart as City Engineers Mayor Gunkel indicated the City has gone through the "request for proposal" process for an engineer which is necessary for applying for a grant to financially assist the City with the construction of the needed public improvements in the Industrial Park. She further noted that there was only one response to the RFP and this response was from the City's Engineer. Maier Stewart. COUNCILMEMBER TRALLE MOVED TO APPROVE MAIER STEWART AND ASSOCIATES AS THE ENGINEERS FOR THE INDUSTRIAL PARK PUBLIC . IMPROVEMENT PROJECT. cOUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. e 7.2. Resolution Approving Mn/DOT Agreement for Highway 169 Access This item was deleted from the agenda. e e e PAGE 6 City Council Minutes January 12. 1987 7.3. City Office Movers COUNCILMEMBER DOBEL MOVED TO AUTHORIZE THE HIRING OF MOHAWK MOVING AND STORAGE CO./UNlTED VAN LINES TO MOVE CITY HALL EQUIPMENT TO THE NEW OFFICE FACILITIES PER FINANCE DIRECTOR'S MEMO DATED 1/9/87. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.1. Elk River Bowl - Bowling License COUNCILMEKBER DOBEr. MOVED TO APPROVE THE BOWLING LICENSE FOR 1987 FOR ELK RIVER BOWL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.2. Solid Waste Resolution - Publication of Solid Waste Ordinance Summary COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTION 87-3. A RESOLUTION REGARDING THE PUBLICATION OF SOLID WASTE FACILITIES ORDINANCE SUMMARY. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.3. Resolution regarding Highway 201 Turnback The City Administrator noted that Terry Maurer. City Engineer has been in contact with MnDOT regarding the turnback of Trunk Highway 201 from Highway 10 to Highway 169. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 87-4. A RESOLUTION REQUESTING THE TURNBACK OF TRUNK HIGHWAY 201 TO THE CITY OF ELK RIVER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. cOUNCILMEMBER TRALLE MOVED TO ADOPT RESOLUTION 87-5. A RESOLUTION ORDERING THE FEASIBILITY STUDY FOR IMPROVEMENTS ON HIGHWAY 201. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.4. Resolution Recognizing Dick Hinkle COUNCILMEMBER TRALLE MOVED TO ADOPT RESOLUTION 87-6. A RESOLUTION RECOGNIZING DICK HINKLE'S YEARS OF SERVICE AS MAYOR TO THE CITY OF ELK RIVER. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.5. Resolution Recognizing Arne Engstrom COUNCILMEMBER DOBEL MOVED TO ADOPT RESOLUTION 87-7. A RESOLUTION RECOGNIZING ARNE ENGSTROM'S YEARS OF SERVICE AS CITY COUNCILMEMBER FOR THE CITY OF ELK RIVER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.6. Cable TV Public Access Studio The City Administrator noted that the Northern Region of the Cable Commission has voted to locate the public access studio in Monticello. PAGE 7 City Council Minutes January 12. 1987 e He further indicated he believed that Elk River has more users than Monticello and Big Lake and that the public access studio would best serve the region if it were located in Elk River. The City Administrator then discussed the appeal process on this issue. COUNCILM!MBER DOBEL MOVED TO APPEAL THE DECISION TO LOCATE THE PUBLIC ACCESS STUDIO FOR CABLE TV IN ELK RIVER BASED ON THE FACT THAT ELK RIVER MAY HAVE THE MAJORITY OF USERS FOR THIS FACILITY IN THIS REGION. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 5-0. 8.7. Economic Development Commission Members The following names were listed by the City Council as potential candidates for the Economic Development Commission: Chuck Christian Greg Hohlen Dr. Nick Olson Bob Maxwell John Kuester Wade Turner Jeff Gongoll e Councilmember Gunkel suggested that the Economic Development Commission forward written minutes to the Council after their meetings. It was the consensus that these people would be interviewed by the City Counc i1 . Under the Other Business Agenda item. Councilmember Holmgren questioned the feasibility of the City having a "Wellness" support system for the City Employees. The City Administrator noted he would look into the matter. but further stated he felt the City Staff. without the Utilities was not large enough for this type of program. 9. Check Register cOUNcILMEMBER TRALLE MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 10. Adj ournment There being no further business. COUNCILMEMBER TRALLE MOVED TO ADJOURN THE CITY COUNCIL MEETING. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION PASSED 5-0. The meeting of the Elk River City Council adjourned at 10:30 p.m. e ~r~ Recording Secretary