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02-02-1987 CC MIN e e e REGULAR MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, FEBRUARY 2. 1987 Members Present: Mayor Gunkel. Councilmembers Tralle. Dobel. Holmgren. and Schuldt. (Councilmember Schuldt arrived at 7:15 p.m.) Staff Present: Pat Klaers. City Administrator; Stephen Rohlf. Building and Zoning Administrator; Peter Beck. Assistant City Attorney; and Phil Hals. Street Superintendent 1. The meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Gunkel. 2. Economic Development Commission Interviews TWo additional people were interviewed by the City Council for the three (3) vacant positions on the Economic Development Commission: Dr. Nick Olson and John Kuester. The Council decided to make EDC appointments at the end of the meeting under "other business." 3. Consideration of 2/2/87 Agenda Under "other business." the following items were added to the agenda: Discussion on Elected Officials Conference. Economic Development Commission Appointments. Softball Fields and Parks; and item 9.4. Library Resolution. was moved to 7.3. COUNCILMEMBER TRALLE MOVED TO ACCEPT THE 2/2/87 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 4 & 5. Consider 1/10/87 Joint Planning Commission/City Council Meeting Minutes and Minutes of the 1/26/87 City Council Meeting cOUNCILMEMBER DOBEL MOVED TO APPROVE THE 1/10/87 JOINT PLANNING COMMISSION/CITY COUNCIL MEETING MINUTES AND MINUTES OF THE 1/26/87 CITY COUNCIL MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION PASSED 5-0. 6. Open Mike There were no individuals present to address the City Council under Open Mike. 7.1.Proclamation - Heart Month Bob Hageseth read the Proclamation of the American Heart Association and was then photographed with Mayor Gunkel as she signed the proclamation. Page 2 City Council Minutes February 2. 1987 e 7.2.Police Department Annual Report Chief of Police. Tom Zerwas. presented the Elk River Police Department's 1986 Annual Report to the City Council. Mr. Zerwas walked the Council through the report explaining each section and answering questions along the way. 7.3.Library Resolution COUNCILMlMBER TRALLE LEGISLATIVE PLATFORM THE MOTION PASSED 5-0. MOVED TO APPROVE RESOLUTION 87-8 ENDORSING THE MLA FOR 1987. COUNCILMEMBER DOBEL SECONDED THE MOTION. 8.1.Landfill Work Plan Peter Beck. Assistant City Attorney. was present to inform the Council of the discussions between the City and the County Staff at the 2/2/87 afternoon meeting and to explain the staff consensus for the Elk River Landfill Work Plan. His three (3) main topics were: 1) Installation of Liner 2) Resolution of Taxes 3) Depositing Leachate from Liner in City Sewer System e Mr. Beck noted that the liner had not been installed at the Elk River Landfill in 1986 and that this is to be an essential part of any agreement between the City. the County and the Landfill. A timetable has been established for the Landfill to follow as a schedule to pay back past due taxes and to install the liner. This timetable runs from February through November of 1987. It was discussed that interest be added to the monthly payments according to the balance due. Discussion was held among the Council as to whether or not they would agree to a "Rebate Incentive Program." Councilmembers shared their thoughts on this subject and it was agreed upon to follow through with the Incentive Program only after all past due and current taxes are paid and the liner is completely installed. Timothy Thornton. Attorney for Elk River Landfill. was present and discussed the Rebate Incentive. Mr. Thornton brought up the point that it would be difficult to put in the entire liner system unless all rebate monies were paid to the Landfill up front. He asked that the Council consider reducing any payments that the Board set up to provide the contractors working on the project with the funds necessary for installing the liner. e Page 3 City Council Minutes February 2. 1987 e Mr. Beck then brought up the topic of the leachate from the liner being deposited in the City sewer system. It would be necessary to test all leachate before it be deposited in the sewer system to see if it can be handled as is. or if it is necessary to pretreat it. Because of this testing. leachate would have to be stored for a waiting period and various storage methods were discussed. Darrell leachate order to Gunkel. Mack. Sewer Treatment Plant Manager. shared his thoughts on the situation. The necessary information has not been collected in answer all of the questions asked by both the Council and Mayor TWo ways would be needed for getting rid of the leachate: one. if it would pass for treatment at the sewer plant. and one. if it does not pass for the treatment at the sewer plant. Mr. Mack of the study of agreed that he would be willing to test and study the treatment leachate. Peter Beck suggested that the City finance the initial the leachate project. 8.2.Variance Request by New Creations/Public Hearing e Steve Rohlf. Building and Zoning Administrator. was present to discuss the New Creations request for a 15 foot variance on a 50 foot front yard setback on Lot 37. Block 1. Greenhead 3rd Addition. The error in the lot survey was not brought to the attention of Mr. Rohlf until after the block foundation for the house had been laid. The public hearing was opened on this matter. There were no comments from the public. The hearing was then closed. Mr. Rohlf stated that he felt New Creations qualified for a variance and that they were not at fault due to a mistake in the lot survey. cOUNCILMEMBER TRALLE MOVED TO CREATIONS. COUNCILMEMBER DOBEL 5-0. APPROVE SECONDED THE VARIANCE THE MOTION. REQUESTED BY NEW THE MOTION PASSED 9.1.Central Lutheran Church/Lion's Park Phil Hals. Street Superintendent. explained the need for purchasing of property to be used as an entry to the Lion's Park from School Street. Larry Morrell contacted Mr. Hals and stated he is possibly willing to trade a piece of property. 300' x 400'. bordering the Central Lutheran Chruch property for a piece of the City property on Highway 169. Another piece of property at the corner of School Street and Jackson Avenue was suggested as a second option. e Page 4 City Council Minutes February 2. 1987 e Discussion continued and it was the consensus of the Council that it is open to ideas but does not want to jump into the deal. Mr. Hals is planning on talking to Mr. Morrell and asking that he come before the Council the last meeting in March. 9.2.Public Works Building Update Phil Hals brought the Council up to date on the financial status of the Public Works Building. He stated that the final figure will be under the $2S0.000 recommendaton from the Citizen's Committee. Suggestions were brought up as to how to celebrate the moving and grant opening of the Public Works Building. Some of the suggestions were: a moving parade. ribbon cutting. musical entertainment by the High School Band and the Elk River Community Band. Mr. Hals indicated that the City will be sending out invitations to people who helped on the project. 9.3.Cigarette & Mechanical Amusement Device Licenses All licenses established are currently paid. It was suggested that a fine be for those businesses who are late paying the licensing fee. e COUNCILMEMBER TRALLE MOVED TO APPROVE THE CIGARETTES AND MECHANICAL. AMUSEMENT DEVICES. SECONDED THE MOTION. THE MOTION PASSED 5-0. LIST OF PAID LICENSES FOR COUNCILMEMBER HOLMGREN 10.1.Economic Development Commission Appointments The Council unanimously agreed to appoint two (2) candidates interviewed at the last meeting: Greg Hohlen and Jeff Gongoll. It was decided that the Council would not reappoint Hank Duitsman. Rob Vanvalkenberg or a council representative to the Commission. It was also noted that Rob Vanvalkenberg did not respond for reappointment to the EDC. and that Hank Duitsman responded favorably; however. it was the consensus of the Council that Hank was already on the HRA Committee and Utility Commission and that the Council preferred to bring new people on the Committee. It was the consensus that "new blood" and ideas are needed. Discussion continued on a third appointment to the EDC. COUNCILMEMBER HOLMGREN MOVED TO APPOINT WADE TURNER. GREG HOm..EN AND JEFF GONGOLL TO THE ECONOMIC DEVELOPMENT COMMISSION. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 4-0. Councilmember Schuldt did not vote on the members chosen for the Economic Development Commission due to the fact that he was not present during the interviewing of the first five (S) candidates. e A consensus of the Council Development Commission opens offered first to John Kuester. was that if a position on the Economic within the next year. the opening is to be e e e Page 5 City Council Minutes February 2. 1987 10.2.Elected Officials Conference Councilmembers Dobel and Tralle spoke on the Elected Officials Conference held at the Marriott. Bloomington on January 31. 1987. Councilmember Tralle noted that another conference is scheduled to be held for one week in June in Rochester. 10.2. Softball Parks Councilmember Holmgren requested a timetable be set up for improvements of the parking lot at the large softball complex. It was also noted by Mr. Hals that improvements for lighting at the Orono Field are now being made. 11. Adj ournment There being '!'HE MEETING. 5-0. no further business. COUNCILMEMBER HOLMGREN MOVED TO ADJOURN COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED The meeting of the Elk River City Council adjourned at 10:15 p.m. ~ mlA-~t1-rL Danille Mathison Recording Secretary