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08-03-1987 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY AUGUST 3. 1987 ~ Members Present: Mayor Estelle Gunkel. Councilmembers Gene Schuldt. Harold Dobel. Roger Holmgren Members Absent: Councilmember Jim Tralle Staff Present: Pat Klaers. City Administrator Others Present: Mike Mulrooney. Consultant (7:20 p.m.) 1. The meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Estelle Gunkel. 2. Consideration of 8-3-87 Agenda Mayor Gunkel stated that she would Klaers. City Administrator. added like to be on the agenda and requested to be added as #8.5. be on as #10.2 rather than Tralle. Pat that Tom Zerwas. Chief of Police. would was added as #7.5. Klaers. himself. COUNCILMIlOER DOBEL MOVED TO APPROVE THE 8-3-87 CITY COUNCIL AGENDA WITH CHANGES AND ADDITIONS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consideration of 7-27-87 City Council Minutes e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE JULY 27. 1987. CITY COUNCIL MINUTES AS PRESENTED. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Open Mike No one was present for Open Mike. 5. Industrial Park Project 5.1 Phase II Final Plat The Elk River Associated Investors requested final plat review of the 2nd Addition to the Elk River Industrial Park. The property. containing eight light industrial zoned lots. is legally described as that part of the W 1/2 of the SW 1/4 in Section 28. Township 33. Range 26. Sherburne County. Minnesota. Mayor Gunkel listed the recommendations from staff which included: 1. Dedication drainage. Maurer. of all easements and construction on the plat for as recommended utilities. by Terry 2. A developer's agreement be drawn up spelling out City standards and specifications for improvements within the plat. e 3. One year completion date of the improvements from the date of final plat approval. Page 2 City Council Meeting August 3. 1987 e Mayor Gunkel opened the public hearing. There being no one present in favor of or in opposition to the request. the public hearing was closed. Pat Klaers. City Administrator stated that the bond consultant. the City Attorney. Lori Johnson. Finance Director. and himself are reviewing the financial aspects of the developer's agreement. Mayor Gunkel requested that the City Council have the opportunity to review the developer's agreement as this Industrial Park agreement contains not only the standard requirements. but also will include non-assessment financial conditions. COUNCILMEMBER DOBEL MOVED TO APPROVE THE REQUEST BY ELK RIVER ASSOCIATED INVESTORS FOR FINAL PLAT APPROVAL OF THE ELK RIVER INDUSTRIAL PARK 2ND ADDITION CONTINGENT UPON THE THREE CONDITIONS LISTED IN THE 7/28/87 STAFF REPORT BEING MET. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Pat Klaers noted that there had been one complaint with the project and that was from a business whose driveways were closed for a couple of hours. Klaers talked to the business people and the City Engineer and the problem should not reoccur. ~ 5.2 Change Order To Add Water Trunk Line Connection Terry Maurer. City Engineer. requested a change order in the proposed water line improvements. This change would be to have water main hook-up into McChesney's Industrial Park which would mean running it underneath the railroad track. The change would provide for better water pressure and cleaner water since dead ends on the system are eliminated. Klaers stated that this is believed to be a 12" main with the cost of about $30.000.00 dollars. This request has been presented to the Utility Commission and a motion to proceed with this change order was approved by the Commission. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHANGE ORDER FOR WATER MAIN CONNECTION BETWEEN THE TWO INDUSTRIAL PARK AREAS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. Request for Conditional Use Permit by Joseph St. Dennis/PH Joseph St. Dennis of 21275 York request a conditional use permit to area. Mr. St. Dennis is requesting Greenhead Acres 3rd Addition. The Street. Elk River. MN was present to have an agricultural use in a platted housing of horses on Lot 18. Block 1. size of the proposed barn is 26'x36'. This hearing was tabled at the July 20. 1987. City Council meeting because the petitioner was not present. e Mayor Gunkel opened the the barn on Lot 19. Lot 18. an adjacent comments. Mayor Gunkel public hearing. The original request was to place Mr. St. Dennis would now like to place the barn on lot which he also owns. There being no further closed the public hearing. Page 3 City Council Meeting August 3. 1987 e Councilmember Schuldt explained that he has 18 is approximately owns. for the horses. questioned the type of horses and St. Dennis riding horses. St. Dennis also explained that Lot three acres and he will also use Lot 19. which he Councilmember Dobel questioned fencing for the horses around the perimeter of the lots. St. Dennis stated that it would not be feasible to fence the entire perimeter because of some low land to the rear. He explained that fencing will be closest to the west and south sides. Mayor Gunkel stated that the Planning Commission placed restrictions on the number of horses. that no horses are boarded for anyone else. and that the horses are kept for pleasure and not business. COUNCILMEMBER DOBEL MOVED TO APPROVE THE CONDITIONAL USE PERMIT ON LOT 18. BLOCK 1. GREENHEAD ACRES 3RD ADDITION FOR JOSEPH ST. DENNIS TO PERMIT AN AGRICULTURAL USE (HORSES) IN A PLATTED AREA WITH THE FOLLOWING STIPULATIONS RECOMMENDED BY THE PLANNING COMMISSION: 1. COMPLY TO A 300' SETBACK FROM BUILDING TO NEAREST NEIGHBORING RESIDENCE . 2. CANNOT BOARD HORSES FOR ANYONE ELSE. 3 . MAXIMUM OF 5 HORSES. 4. TWO YEAR REVIEW OF C. U.P. e cOUNCILMlMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Economic Development Consultant B. D . S.. Inc. Presentation by Mike Mulrooney of Mike Mulrooney of B.D.S.. Inc. was present to discuss the position of a Community Development Coordinator (C.D.C.) and various economic development organizations. Mayor Gunkel briefly described the discussion of the previous Council meeting which Mike was unable to attend. She stated that the Council would like to see the future employee be actively involved in the community parks including aquisition and development. Mayor Gunkel explained that she feels it would be most beneficial to hire someone high on the pay scale who had the skills to do the most for Elk River. Mike Mulrooney raised five questions which need to be answered when considering establishing an organizational structure: 1. Is the position needed? 2. Qualifications? 3. Where does the position fit? 4. Who would be involved in the hiring process? 5. What would be the principle responsibilities of the position? e Mulrooney stated Development. He established. a his concerns is that Elk River lacks a focal point for Economic emphasized that whether or not a position is focal point should be. He continued to say that one of the fragmentation of all the different groups and Page 4 City Council Meeting August 3. 1987 e organizations that are involved in economic Development. Mulrooney suggested establishing a position of "Community Development Coordinator" rather than one concentrating only on Economic Development. He explained that a Community Development Coordinator would be involved in park, housing. commercial. and industrial related activities. Mike Mulrooney then diagrams of various city seeks economic Chamber of Commerce. showed two overhead transparencies which were interactions between community organizations when a development. These charts included groups such as City Council and a local development corporation. Mike Mulrooney stated Coordiantor would lend Administrator. Finance that the a lot of Director creation of a Community Development support to City staff. mainly the City and Building and Zoning Administrator. Mr. Mulrooney then briefly discussed: the hiring process and explained that some communities bring in professionals to do the hiring; the responsibilities and duties of the position (which are listed in the job discription with the addition of park responsibilities); and the salary range for the position. e Councilmember Dobel questioned the salary range. Mr. Mulrooney stated that it is proposed to be $1833 to $2250 per month which should allow the City to get qualified persons interested in the position. He explained that the City still has some organizational issues to address but he does not see a department head level position being established at this time. Pat Klaers stated that he can see this person doing a lot of Economic Development work. working on State programs. and working with himself and Mike Mulrooney on a marketing program. Mayor Gunkel stated that this person will be doing a lot of organizing in the beginning. Mayor Gunkel said a person is needed to pull all the collected information together so a focal point can be established. Mr. Mulrooney stated that once everything is organized and the City knows which direction they are going. a department head position could be considered. Councilmember Dobel questioned a time frame for getting a staff person on board. Pat Klaers explained that once the Council determines the position is needed. advertising can begin. From this time it will take approximately three months to receive and review applications. interview those qualified. and then hire one of the applicants. Klaers stated that it is possible that this person would be working in the office by December 1. 1987. e Mike Mulrooney then expanded on the skills and abilities a person would need in this position. He eXplained that this person should have some type of financial analysis capabilities. He stated that then the position is Community Development Coordinator rather than Planner. Mayor Gunkel questioned this position's relationship with Lori Johnson's position as Finance Director. Klaers stated that this would free up some of Lori's work load but she would still be involved in the financial aspect of community development. Page 5 City Council Meeting August 3. 1987 e During the discussion of hiring. Mayor Gunkel commented that the Council plays an active role in hiring new City employees. She stated that this process works out well and desires Council involvement in the hiring of a Community Development Coordinator. COUNCILMEMBER HOLMGREN MOVED TO APPROVE ESTABLISHING THE POSITION OF COMMUNITY DEVELOPMENT COORDINATOR. THE DUTIES OF THE POSITION ARE OUTLINED IN A JOB DESCRIPTION SUBMITTED BY MIKE MULROONEY OF B.D.S.. INC. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. Advertising for the position and salary ranges were then the topic of discussion. Mike Mulrooney had previously submitted a memo to the City suggesting qualifications. It was stated that the ad could be rather general. It was believed that this would attract a larger field of applicants. Items to be included in the ad are educational and experience requirements. salary range. and length of time to respond. e Mike Mulrooney suggested that the salary range be somewhat comparable to that of the Zoning Administrator. There was some concern with this because that is an established department head position. Pat Klaers clarified the salary range of the Zoning Administrator and future increases for that position so the salary range of the Community Development Coordinator would not be too close to that of the Zoning Administrator. The salary discussed for the C.D.C. was $24.000 to 29.000 per year. The Council then discussed where to advertise and the cut-off date for receiving applications. The ad will be placed in the Minneapolis Sunday Paper for two weeks and possibly some other publications upon recommendation from Mike Mulrooney. Klaers stated that he would like to see all applications received by August 25. 1987. COUNCILMEMBER DOBEL MOVED TO ADVERTISE FOR THE POSITION OF COMMUNITY DEVELOPMENT COORDINATOR AS SOON AS POSSIBLE IN THE MAJOR NEWSPAPERS. THE AD WILL INCLUDE A STARTING SALARY OF $24-$29.000 PER YEAR, THE QUALIFICATIONS DESCRIBED IN MIKE MULROONEY'S MEMO TO THE CITY, AND APPLICATIONS ACCEPTED THROUGH THE END OF AUGUST. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. MOTION CARRIED 4-0. Mike Mulrooney stated that he is scheduled to attend the fourth Council meeting of each month. He will be sending periodic flyers to Councilmembers to keep them up to date on applications. Mike Mulrooney of B.D.S.. Inc. then discussed various options for community development. The six organizations he explained were: e 1. Local Development Corporations. 2. Economic Development Authorities. 3. Certified Development Companies. 4. Housing and Redevelopment Authorities. 5. Port Authorities. 6. Economic Development Commissions. Page 6 City Council Meeting August 3. 1987 e Mulrooney stated that communities organizations. He expanded on this communities have one organization economic development. h~e by that one or more types of these stating that successful is the major focal point for Mr. Mulrooney explained to the Council the roles of Port Economic Development Authorities. He stated that Port pooled bond reserves and also own real estate which is explained that one advatage of Port Authorities is organization dealing exclusively in development and activities. Authorities and Authorities use leased out. He that it is an redevelopment Mr. Mulrooney continued by saying that the Economic Development Authority can be the Council and the positions can be turned over to other representatives involved in Economic Development. With an Economic Development Authority there is the ability to tax 3/4 mill for activities and administration. Local Development Corporations were then explained. Elk River currently has a Local Development Corporation. Mulrooney stated that this type of organization is intended to provide a means of financing businesses and development of property. The distinctions of a Local Development corporation are: e 1. They are not required to maintain a relationship with the local unit of gavernment; and 2. They do not have the financial capabilities of Economic Development Authorities. which is a municipal established organization. Mr. Mulrooney briefly explained the Certified Development Companies. This organization is required to have a professional staff in order to be effective. They do have access to government finances. Housing and Redevelopment Authorities do not focus on new economic development opportunities as described by Mr. Mulrooney. The Economic Development Commission (EDC) was then discussed by Mr. Mulrooney. He explained that they are limited in the types of activities they can get involved in. The advisory capacity of the EDC is at the discretion of the local unit of government. Mr. Mulrooney stated that an EDC is good for task oriented types of activities such as Star City, a new bridge or a new stadium but they do not have financing powers. e Mike Mulrooney stated that he strongly recommends consideration by the Council to establish an Economic Development Authority (EDA) this year. Establishment this year would enable the EDA to be grandfathered in for next year's legislative changes. Pat Klaers sugested moving along on this proposed EDA so that the 3/4 mill could be included in the October 10. 1987 levy. This would help finance the Staff position previously discussed. Klaers stated that the Council can serve as the Economic Development Authority. It was the concensus of the Council that as the EDA gets up and running. the HRA could be disbanned. Page 7 City Council Meeting August 3. 1987 e Mike Mulrooney will meet with legal counsel to discuss by-laws and come back to the City Council with more information at the August 24. 1987 meeting. Mayor Gunkel shared her concern that things are moving rather quickly with establishing the EDA. Klaers statted that with the Council acting as the Economic Development Authority. it will be much easier to control. The City Council recessed from 9:00 to 9:10 p.m. 7.5 Tom Zerwas. Chief of Police Tom Zerwas. Chief of Police. was present to request a Valmet M-76 semi- automatic rifle for use by the Police Department. Zerwas stated that the department is requesting one rifle now for training and will be requesting more equipment in the 1988 budget. Councilmember Holmgren questioned where the rifle would be kept. Zerwas stated that it would be in the evidence room. Holmgren also asked if the City would respond to County needs. Zerwas explained that if the County requested assistance. the City would respond. e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF A V ALMET M-76 SEMI-AUTOMATIC RIFLE FOR THE ELK RIVER POLICE DEPARTMENT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Schuldt questioned Zerwas on training. Zerwas stated that Sgt. Brad Rolfe is qualified to use the rifle and will be doing the training. Tom Zerwas. Chief of Police. was also present to request approval to purchase a new police vehicle. Zerwas stated that he located a 1987 Cheverolet Caprice at Polar Chevrolet in White Bear Lake. The car was an extra from a police order so it has the full police package and is ready to go. The price of the car is $11.975.00. COUNCILMEMBER DOBEL MOVED TO PURCHASE THE 1987 CHEVROLET CAPRICE FROM POLAR CHEVROLET IN WHITE BEAR LAKE TO REPLACE SQUAD 601. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. BY MUTUAL AGREEMENT. IT WAS ADDED TO THE MOTION THAT THE CAR WILL BE PURCHASED UNDER A LEASE AGREEMENT. THE AGREEMENT WILL RUN THROUGH DECEMBER 31. 1987 WITH AN OUT- RIGHT PURCHASE OF THE CAR IN JANUARY 1988. THE MOTION CARRIED 4-0. 8. City Administrator's Report e 8.1 Assessment Policy Resolution A request is being made for a resolution to formally adopt the Assessment Policy Manual. City Council Meeting August 3. 1987 Page 8 e ------------------- Pat Klaers. City Administrator requested that no action be taken on this matter until August 10. 1987. This is a regularly scheduled Growth Management meeting so the Council can meet at 6:30 p.m. to discuss the Resolution. 8.2 Accepting Count Petition for Sewer and Water Feasibilit Pat Klaers stated that Sherburne County has paid $1.500 and is petitioning the City of Elk River to do a feasibility study on extending City water and sewer out to the new facility on Highway 10. COUNCILMEMBER SCHULDT COUNTY TO INVESTIGATE FACILITY. COUNCILMEMBER CARRIED 4-0. MOVED TO ACCEPT THE REQUEST FROM SHERBURNE GETTING WATER AND SEWER BUT TO THE NEW HOLMGREN SECONDED THE MOTION. THE MOTION 8.3 Lion's Club Statement of Purpose and Goals Regarding Lion's Park A 7/7/87 letter from the Lion's Club President was discussed. This letter included a Statement of Purpose and Goals for the Lion's Park. e COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE STATEMENT OF PURPOSE AND GOALS PROVIDED THAT ALL LION'S CLUB ACTIVITIES AND IMPROVEMENTS BE COORDINATED THROUGH THE CITY. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8.4 3.2 Beer License for Elk River Ja cees COUNCILMEMBER SCHULDT MOVED TO APPROVE THE TEMPORARY 3. 2 BEER LICENSE FOR THE ELK RIVER JAYCEES ON 8/8/87 AT THE SOFTBALL COMPLEX. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. Other - Pat Klaers presented a request by the Elk River American Legion for a temporary beer license for August 9. 1987 at Orono Park. The necessary insurance information has been provided to the Deputy City Clerk. It was stated that strong beer is planned. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE REQUEST BY THE ELK RIVER AMERICAN LEGION FOR A BEER LICENSE FOR AUGUST 9. 1987. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. e Pat Klaers informed the Council that the Youth Hockey Association wishes to continue with their pull-tab operation from September. 1987 thru September. 1988. It was the concensus of the Council to not prevent the gambling license at Broadway Bar and the Ice Arena as these pull-tab operations are closely monitored by the State. Page 9 City Council Meeting August 3. 1987 e Mayor Gunkel questioned whether or not financial statements were required for this operation and Klaers stated that such an operation is very closely regulated. Councilmember Holmgren questioned whether or not Elk River has an entertainment tax. which they do not and then discussed the contests at Broadway Bar and Pizza. Discussion on the Liquor license fee was also held. Pat Klaers then discussed comparable worth wi~h the Council and stated that he hoped to have it done by August 1. 1987 which did not happen. Klaers stated that it would be appropriate if no less than one-third of what the Council determines to be the total comparable worth financial adjustment be given retroactive to August 1. 1987. This informs the employees that the City was serious about having something done by August 1. 1987 but did not meet this date. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE REQUEST THAT NO'l' LISS THAN ONE-THIRD OF WHAT THE COUNCIL DETERMINES TO BE THE 'l'O'l'AL COMPARABLE WORTH. FINANCIAL ADJUSTMENT BE GIVEN TO EMPLOYEES RETROACTIVE AUGUST 1.. 1987. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. e Pat Klaers stated that the City Attorney is recommending that the Council designate a Councilmember to be liaison between Staff ~nd Council regarding landfill activities. Matters that would be involved would be the mobile home office. the increase in fees and compliance to the City Solid Waste Ordinance. Councilmember Dobel volunteered to take on the duty. Pat Klaers informed the City Council that Danille Recording Secretary. has put in her resignation. Mathison. 9. Check Register COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 10. Other Business 10.1 Councilmember Holmgren Councilmember Holmgren discussed the Rec Board and the Softball Association with the Council. Holmgren recommended that the Council take action to have the Elk River Recreation Board become more active as the City grows. developes and has more park and recreation needs/demands. e Page 10 City Council Minutes August 3. 1987 e Pat Klaers stated that the Rec Board has held meetings occasionally. He stated that he has asked the Board to meet when the Wilderness Park was being considered. Holmgren stated that he would like to see them become more actively involved in such areas as the development of the softball park. Orono Park. the 80 acre city owned land. and the Wilderness Park. This involvement would relieve Phil Hals. Street Superintendent. of many extra duties. Mayor Gunkel informed the Council of a complaint she received from someone at Lakeside Apartments regarding softball teams using the Orono field. The complaintant stated that the players don't show respect for other people or their property. The two main complaints were trash on the apartment property and urinating in public. A suggestion was made to flip-flop the ball park. reversing the outfield so that it would be towards the apartments. COUNCILMEMBER HOLMGREN MOVED TO EXPLORE THE POSSIBILITY OF EXPANDING THE REC BOARD INTO THE PARK AND REC BOARD. COUNCILMEMBER DOBEL SECONDED THE MOTION. e Mayor Gunkel stated that she agrees with the concept but does not agree with the urgency. She feels that just getting a new CDC staff person is not a reason to quickly move forward on this proposal. Mayor Gunkel suggested putting the project off for a year. Councilmember Holmgren stated that if this group is in force. it would make the transition for the new person easier. THE VOTE CARRIED 3-1 WITH MAYOR GUNKEL OPPOSING. 10.2 Mayor Gunkel(replacing Councilmember Tralle) Mayor Gunkel reported on the last Utility Commission meeting. She stated that the Commission. without Hank Duitsman being present. agreed to approve financing 75% of the cost of the Jackson water main project. The method of financing will be determined. The Utility city street $30.000. Commission is currently financing $25.000 of the lighting and will be increasing this amount to Mayor favor Gunkel stated of underground that the Utilities Commission is not in wiring in Elk River for three reasons: e 1. It is about twice as expensive. 2. It has just a fraction of the life expectancy of overhead. 3. There is frequent and dangerous maintenance involved. Page 11 City Council Meeting August 3. 1987 e Pat Klaers is going to get an estimate from the City Attorney on the possible assessments for underground wiring. Brief discussion was held on the appealing of levy limits by August 21. 1987. COUNCILMlMBER HOLMGREN MOVED TO CONTINUE THE 8-3-87 MEETING OF THE ELK RIVER CITY COUNCIL AT THE ELK RIVER CITY HALL. ON MONDAY. 8-10-87. 6:30 P.M. FOR THE CONSIDERATION OF A RESOLUTION APPROVING THE CITY ASSESSMENT MANUAL. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. ])~ l"JL) Danille Mathison Recording Secretary e e