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08-31-1987 CC MIN e e 3. e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY. AUGUST 31. 1987. 7:00 P.M. Members Present: Mayor Gunkel. Councilmembers Dobel. Tralle. Schuldt and Holmgren Members Absent: None Staff Present: Steve Rohlf. Building and Zoning Administrator; Pat Klaers. City Administrator; and Terry Maurer. City Engineer 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order by Mayor Gunkel at 7:00 p.m. 2. Consideration of Agenda Item 6.7 - traffic at Gates and Freeport was added to the agenda. COUNCILMEMBER TRALLE MOVED TO APPROVE THE 8/31/87 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consideration of 8/24/87 City Council Minutes Mayor Gunkel noted that on page 7. the last motion on the page pertaining to 218th Avenue. should have the following wording added. "and further that the cost would not exceed $700 per owner." COUNCILMEMBER TRALLE MOVED TO APPROVE THE 8/24/87 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Update on 1988 Main Street 4.2. Update on 1988 Jackson Avenue Project The City Engineer presented a hand-out of a project schedule and timetable for Main Street and Jackson Avenue to Council and Staff. He proceeded to discuss the project schedule which. he indicated. was a tentative path for completing the two projects. Among the areas of concern discussed was diagonal parking in the downtown area. which would require a resolution to MnDOT requesting a variance to the Municipal State Aid parking requirements. Jackson Avenue green space was discussed and also the Tipton Avenue intersection on Main Street. Discussion on Tipton Avenue pursued regarding the two options available for the intersection. One option would be to widen the curve which would move the road 9 feet to 10 feet closer to the two new homes on the south corner of Main Street. The other option would be to put in a 90 degree turn with a 3 way stop sign. which is the way the road was originally platted. Page 2 City Council Minutes August 31. 1987 e After much discussion by the Council regarding the Tipton Avenue intersection. it was the consensus of the Council to put a three way stop at Tipton Avenue and Main Street and to realign the road to allow a 90 degree turn. Mayor Gunkel questioned the traffic problems at the Otsego Bridge and Main Street. Terry Maurer indicated this visability situation would be improved after the project is completed. COUNCILMEMBER TRALLE MOVED TO APPROVE REQUESTING A STREET WIDTH VARIANCE TO REQUIREMENTS IN REGARDS TO DIAGONAL COUNCILMEMBER HOLMGREN SECONDED THE MOTION. RESOLUTION 87-49, A RESOLUTION THE MUNICIPAL STATE AID PARKING ON MAIN STREET. THE MOTION CARRIED 5-0. 4.3. MSA Mileage/Discussion e The City Engineer explained that paper work regarding the turnback of Jackson Avenue was nearly completed. He indicated that because of the turnback of Jackson Avenue. the City has one mile of street which can be designated to the MSA system. The Council discussed areas this mile of road could be added as a MSA designated road in the City. The area that received the most discussion pertained to Jarvis Street in relations to t~Northfork Development in the City of Ramsey. Mayor Gunkel indicated that in the interest of being good neighbors. and to have a road that will serve Elk River citizens the extra MSA mileage should be added to Jarvis Street. The Council concurred with this recommendation pending receiving additional information from the City Engineer on possible future expenses on Jarvis Street as the traffic volume increases because of the residential development in Ramsey. 4.4. Update on Elk Hills Drive The City Administrator intersection would be Administrator handed out proposed detour signs. locations for the signs. indicated that the Elk Hills Drive/Highway 169 closed for approximately 3 to 5 weeks. The City a map of the City indicating the location of the The City Council concurred with the proposed Councilmember Tralle stated he would like to see the hole on Dodge Avenue in front of Circle C repaired as it is a traffic hazard. 4.5. Elk River Industrial Park Pay Estimate COUNCILMEMBER SCHULDT MOVED TO APPROVE PAY ESTIMATE 11 FOR ELK RIVER INDUSTRIAL PARK IMPROVEMENTS IN THE AMOUNT OF $123.915.51. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. tit Page 3 e City Council Minutes August 31. 1987 5.1. Zone Change by Joe Kretsch/Public Hearing Mayor Gunkel indicated that Mr. and Mrs. Kretsch are requesting to zone change Lots 1 and 2. Block 15. Village of Elk River Addition from an R-3 zone to a C-2 or C-4 zone. She noted this item was tabled at the 8/17/87 City Council meeting. Mayor Gunkel indicated the land use map shows the area as Central Business and further that property adjacent to Lots 1 and 2 is zoned C-4. The Planning Commission reviewed the request and voted 5-1 in favor of the zone change. Mayor Gunkel opened the public hearing. Mr. Craig Willey spoke in favor of the zone request by indicating he was the proposed purchaser of the property and the current owner of Sherburne Title. He indicated this area on Main Street would eventually become commercial. He indicated most of the commercial property in Elk River was very expensive and felt there was a need for more moderately priced commercial property in Elk River. Mr. Roy Goodin of Century 21 Christian stated he was in favor of the zone change and stated there were not many people present opposing the request. e Mr. Kermit Bode stated it would be a mistake to zone Lots 1 and 2 commercial and not the entire area. Clara Meyer voiced her opposition and questioned if the Council was considering zone changing the entire area to Evans Avenue. Vern Scharber voiced his opposition in regards to the amount of parking lot space that would be in the area once it is zoned commercial. Norma Dunn stated her opposition to the request. Don and Lola Dreissen both spoke in opposition to the request. Mayor Gunkel closed the public hearing. Councilmember Tralle stated that the community is changing. and that commercial property is necessary to help support the tax base. He indicated that it seems logical to expand this area to commercial. He stated that a C-2 zone would give the City better control over what businesses go in the area than a C-4 zone. He indicated his support for the request to zone change the property to C-2. but stated he would prefer to rezone the entire area at one time. e Councilmember Schuldt stated he had no doubt the entire area would be zoned commercial at some time in the future but still was opposed to the rezoning at the present time. He stated he based his opposition on the quality of homes along Main Street; that it would not be fair to surround the homes with a commercial area or the uses which could be permitted in a commercial zone; and that Gates Avenue is the dividing road between a commercial and residential zone. Page 4 e City Council Minutes August 31. 1987 Mayor Gunkel stated that it intersection (Main Street and commercial use in the area. the rezoning of the property. does not make sense to create a major Gates Avenue) and not have an appropriate She indicated the time is appropriate for Councilmember Dobel stated it was a matter of time before the whole East Main Street corridor was rezoned and. therefore. was in favor of the request. COUNCILMEMBER TRALLE MOVED TO ADOPT ORDINANCE 87-29. AN ORDINANCE AMENDING THE CITY ZONING MAP TO REZONE LOTS 1 AND 2. BLOCK 15. VILLAGE OF ELK RIVER FROM R-3/MULTI FAMILY TO C-2/GENERAL COMMERCIAL. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHULDT VOTED NAY. 5.2. Administrative Subdivision/Mr. & Mrs. Joseph Kretsch/Public Hearing Mayor Gunkel noted that administrative subdivision River. She indicated that runs north and south and east and west. Mr. & Mrs. Kretsch are requesting an for Lots 1 & 2. Block 15. Village of Elk the lot line between the two lots currently the request is to change the lot line to run e Mayor Gunkel opened the public hearing. Craig Willey indicated he would like to take advantage of the exposure of the building facing on a primary arterial road and also is trying to create as safe a parking situation as possible. Mayor Gunkel closed the public hearing. COUNCILMEMBER TRALLE MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION REQUESTED BY MR. & MRS. JOSEPH KRETSCH FOR LOTS 1 & 2, BLOCK 15, VILLAGE OF ELK RIVER TO CHANGE THE LOT LINE TO RUN EAST AND WEST BETWEEN THE LOTS WITH THE FOLLOWING CONDITIONS: 1. THAT NO PARK DEDICATION FEE BE PAID TO THE CITY. 2. THAT NEW LEGAL DESCRIPTIONS BE PROVIDED TO THE CITY rOR Tim TWO nwtf CREATED LOTS FOR RECORDING PURPOSES. Discussion was held by the Council regarding the traffic turning onto Main Street. COUNCILMEMBER TRALLE ADDED THE FOLLOWING TO THE MOTION: 3. THAT THE GARAGE BE MOVED TO BE IN CONFORMANCE WITH THE SETBACK. e COUNCILMEMBER DOBEL AGREED WITH THE AMENDMENT. THE MOTION AS AMENDED PASSED 4-1. COUNCILMEMBER SCHULDT VOTED NAY. Page 5 e City Council Minutes August 31. 1987 5.3. Variance Request by Craig Willey/Public Hearing Mayor Gunkel noted that Craig Willey is proposing an office building on Lots 1 and 2. Block 15. Village of Elk River and that he is requesting a variance of a 10 foot encroachment on the 10 foot setback requirement which would allow the parking lot to abut the east residential property line. The Building and Zoning Administrator stated that the Planning Commission voted 6-0 in favor of the request. He further stated this was the best use for the area to gain the required parking. Mayor Gunkel opened the public hearing. Don Dreissen stated his opposition to the request. There being no further comments. Mayor Gunkel closed the public hearing. Councilmember Tralle suggested that the parking lot be paved and striped and also that an "Enter Only" sign be placed on Main Street. e Discussion pursued regarding the number of parking spaces to fit the building. The Building and Zoning Administrator stated that the number of parking spaces does meet code requirements. COUNCILMEMBER TRALLE MOVED TO APPROVE THE VARIANCE REQUESTED BY CRAIG WILLEY FOR A 10 FOOT ENCROACHMENT ON THE 10 FOOT SETBACK REQUIREMENT FROM THE PARKING LOT TO THE ADJOINING RESIDENTIAL PROPERTY, WITH THE FOLLOWING STIPULATIONS: 1. THAT A 6 FOOT HIGH OPAQUE FENCE RUN ALONG THE EAST PROPERTY LINE TO WITHIN 15 FEET OF THE NORTHtPROPRTY-1LlNE. 2. THAT INGRESS AND EGRESS SIGNS BE POSTED AND ARROWS BE PUT ON THE PAVEMENT. 3. THAT THE SOUTH DRIVE BE POSTED FIRE LANE AND MARKED NO PARKING. MAYOR GUNKEL SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHULDT VOTED NAY. 5.4. & 5.5. Consideration of Variance and Merrill Kampa/Public Hearing Administrative Subdivision/ e Mayor Gunkel explained the Mr. Kampa is requesting a variance which would allow a 99 foot encroachment on the 200 foot frontage requirement for a lot in an A-1 zone. and also an administrative subdivision to divide a 10 acre parcel from an approximate 33.9 acre parcel of property. She explained that the situation was created from a long term agreement in which the lot was actually sold to his son but never recorded. The Building and Zoning Administrator stated that Mr. Kampa met the requirements for a variance for the following reasons: Page 6 e City Council Minutes August 31. 1987 1. When the 10 acre parcel was sold to his son. but not recorded. it was done in keeping with County requirements at the time. 2. The property was split under one set of rules and now they are dealing with a new set of rules. which creates a hardship. This is true in spite of the fact that local government constantly changes rules and regulation for the improvement of the community. 3. If the variance were not granted. the 13 acre parcel in between the 10 acre lot and Mr. Kampa's lot could not be subdivided in the future. Mayor Gunkel opened the public hearing. There being no one for or against the request. Mayor Gunkel closed the public hearing. COUNCILMEMBER TRALLE MOVED TO APPROVE THE VARIANCE REQUESTED BY MR. KAMPA WHICH WOULD ALLOW A 99 FOOT ENCROACHMENT ON THE 200 FOOT FRONTAGE REQUIREMENT ON PROPERTY LOCATED IN THE SW 1/ 4 OF THE NE 1/4 OF SECTION 18, TOWNSHIP 33, RANGE 26, SHERBURNE COUNTY. MINNESOTA. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. e COUNCILMEMBER TRALLE MOVED APPROVAL OF THE ADMINISTRATIVE SUBDIVISION REQUEST BY MERRILL KAMPA TO SPLIT A 10 ACRE LOT FROM A 33.9 ACRE PARCEL IN AN A-1 AREA WITH THE STIPULATION THAT $200 PARK DEDICATION FEE BE PAID TO THE CITY AND THAT A LEGAL DESCRIPTION OF THE TWO NEWLY CREATED LOTS BE SUPPLIED TO THE CITY FOR RECORDING PURPOSES. COUNCILMEMBER DOBEL SECONDED THE MOTION. The Building and Zoning Administrator explained that the actual lot split took place prior to park dedication fees being required and. therefore. Mr. Kampa did not feel he should pay the fee. Mayor Gunkel indicated that due to a similar situation. and the possibility of setting a precedent. the fee should be paid. THE MOTION CARRIED 5-0. 5.6. & 5.7. Consideration of Preliminary and Final Plat Reviews of Replats #6 and #8. of Barrington Place PUD/Public Hearing Mayor Gunkel Development introduced these items to the Council and explained M & S are no longer interested in replating at the present time. Mayor Gunkel opened the public hearing for both Replats #6 and #8. There being no one present for either item. Mayor Gunkel closed the public hearing. e COUNCILMEMBER DOBEL MOVED TO TABLE ANY ACTION ON BOTH ITEMS 5.6 AND 5.7 INDEFlNETELY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 7 e City Council Minutes August 31. 1987 6.1. Funding of Roller Blades/Charlie Blesener Charlie Blesener. Community Education Director and Mike O'Brien. Recreation Board Chairman. were present. Mr. Blesener explained that Elk River Youth Hockey has purchased 22 pairs of roller blades for $2.000 and they are requesting the City to pay $1.000 from the miscellaneous contingency funds in the 1987 recreation budget. Mr. Blesener explained that there was a misunderstanding and Mr. Sarsland of Elk River Youth Hockey. purchased the blades because he thought the Council had already approved the funding of $1.000. Discussion was held by the City Council regarding the use of the blades. It was indicated that the blades would be used for summer recreation programs. The Council discussed the fact that the blades were purchased prior to Council approval. It was felt that if the Council authorized the $1.000 to pay for roller blades. a precedent would be set. It was suggested that other attempts be made to pay for the roller blades such as contacting the School Board. United Way. etc. It was also noted that the Council has not even seen an invoice confirming the price and the fact that the blades have been purchased. It was the Council consensus that they may be willing to participate in the cost if an invoice can be produced and evidence that other type of ~ financial aid has been sought. 6.2. Simonet Drive COUNCILMEMBER RELATING TO INTERSECTION. CARRIED 5-0. HOLMGREN MOVED TO ADOPT RESOLUTION 87-50. A RESOLUTION TRAFFIC SAFETY. ISSUES AT HIGHWAY 10 AND SIMONET DRIVE COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION 6.3. 3.2 Beer on and off Sale Liquor License/Wapiti Park COUNCILMEMBER TRALLE MOVED TO APPROVE A 3.2 NON-INTOXICATING ON AND OFF SALE LIQUOR LICENSE FOR STEVE THIRKILDSEN OF WAPITI PARK CONTINGENT UPON LICENSE FEE BEING PAID AND PROOF OF INSURANCE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.4. Community Development Coordinator Applications The Council discussed the number of applications received for the position of Community Development Coordinator. It was decided that the Council would review the applications separately and discuss them at the September 14. 1987. continued Council meeting. e e e e Page 8 City Council Minutes August 31. 1987 6.5. Budget Process The Administrator reviewed the budget process with the City Council. Discussion centered on 1988 revenues and expenditures. The Administrator informed the Council that the City is appealing its levy limit and there is a definite lack of revenues to provide required services. The contributions to the City's General Fund from the Utility Commission was discussed. The Council indicated a need for additional revenues from the Utility Commission. The Council discussed a report from the Municipal Utilities Association that indicated general fund contributions from other city electric utility operations. COUNCILMEMBER HOLMGREN MOVED TO REqUEST THE MUNICIPAL ELECTRIC DEPAR.TMEm TO ANNUALLY CONTRIBUTE 5% OF THE RETAIL SALES FROM THE MOST RECENT AUDITED FIGURES TO THE CITY'S GENERAL FUND IN ORDER FOR THE CITY TO PROVIDE ADEQUATE SERVICES FOR THE. GROWTH AND DEVELOPMENT OF THE COMMUNITY. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCIL MEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO CONTINUE THE CITY COUNCIL MEETING TO SEPTEMBER 14. 1987. 6:00 P.M. AT ELK RIVER CITY HALL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 5-0. The meeting of the Elk River City Council adjourned at 11:30 p.m. d0;;6k~ Recording Secretary