4.1. HRA DRAFT MINUTES (2 SETS) 04-02-2018
Closed Meeting of the
Elk River Housing and Redevelopment Authority
Held at Elk River City Hall
Monday, March 5, 2018
Members Present: Chair Toth, Commissioners Eder, Kuester, Chuba, and Ovall
Members Absent: None
Staff Present: Economic Development Director Amanda Othoudt, City Administrator Cal
Portner, Economic Development Specialist Colleen Eddy, and Recording
Secretary/Sr. Admin. Assistant Jennifer Green
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 5:00 p.m. by Chair Toth.
2. Closed Meeting
The HRA held a closed meeting per MN Statute 13D.05., Subd. 3(c)(3) (the “Act”)
The purpose of the meeting was to develop or consider offer or counteroffers for the
purchase or sale of real or personal property”. The properties being discussed are:
PID# 75-401-0130, also known as 430 Main Street NW, Elk River
PID# 75-401-0145, also known as 414 Main Street NW, Elk River
3. Adjournment
There being no further business, Chair Toth adjourned the meeting at 5:30 p.m.
Larry Toth, Chair
Tina Allard, City Clerk
Regular Meeting of the Elk River
Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, March 5, 2018
Members Present: Chair Larry Toth, Commissioners Denny Chuba, Michelle Eder, Louise
Kuester, and Nate Ovall
Members Absent: None
Staff Present: Economic Development Director Amanda Othoudt, Economic
Development Specialist Colleen Eddy and Sr. Administrative
Assistant/Recording Secretary Jennifer Green
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 5:35 p.m. by Chair Toth.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider 03/05/2018 Agenda
Motion by Commissioner Eder and seconded by Commissioner Chuba to approve
the March 5, 2018, HRA agenda.
Motion carried 5-0.
4. Consent Agenda
Commissioner Chuba requested that the February 5, 2018, regular meeting minutes and Item
4.4 Revenues and Expenditures Report be pulled for questions.
Moved by Commissioner Chuba and seconded by Commissioner Ovall to approve
the consent agenda as follows:
4.1 February 26, 2018, closed meeting minutes.
4.2 Check Register.
4.3 Balance Sheet.
Motion carried 5-0.
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March 5, 2018
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Item 4.1 – February 5, 2018, regular meeting minutes: Commissioner Chuba asked for
clarification of the length of the HRA term appointment. Ms. Othoudt confirmed that it was
a 5 year term with term expiration of December 31, 2022.
Item 4.4 – Revenues and Expenditures report: Commissioner Chuba asked what the line
item 910-4-6100-4440 Miscellaneous for a total of $80,600.00 represented.
Ms. Othoudt indicated this amount was budgeted for Purchases & Acquisitions of
Properties, which were funds allocated for future projects as it relates to Main and Gates
properties or other future redevelopment projects.
Commissioner Ovall asked if the line item could be provided with a name other than
Miscellaneous.
Ms. Othoudt stated she would discuss that with the Finance Department.
Moved by Commissioner Chuba and seconded by Commissioner Eder to approve
the consent agenda as follows:
4.1 February 5, 2018, regular meeting minutes.
4.4 Revenues and Expenditures Report.
Motion carried 5-0.
5. Open Forum
No one appeared for Open Forum.
6. Public Hearings
There were no public hearings.
7.1 HRA Rehabilitation Program Update
Ms. Eddy presented the staff report.
7.2 Marketing Update
Ms. Eddy presented the staff report.
Commissioner Chuba asked if there was an error in the Google Analytics report on page 7
and should it read Chisago and not Chicago.
Ms. Eddy indicated that Chicago was correct and they do receive interest in economic
development opportunities in Elk River from Chicago.
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March 5, 2018
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7.3 Bylaws Amendment
Ms. Othoudt presented the staff report.
Chair Toth asked if there was a way to negotiate an absence of the commission member in
case they experience an unavoidable absence. He stated he wouldn’t like to see an active
member of the commission removed due to absences beyond their control.
Commission Ovall indicated the operative language in the policy under section 2.7 was the
word “may” – “Failure to comply with the Attendance Policy may result in removal from the
Board of Commissioners in accordance with the Attendance Policy.
It was consensus of the Commission to have Ms. Othoudt prepare a resolution in support of
the amendments to the bylaws as presented in the staff report and return with the resolution
to the April meeting for approval.
7.4 Directors Update
Ms. Othoudt presented the staff report. She indicated the draft Housing Study was
completed by Maxfield Research Inc. and she was interested in knowing if the HRA would
like Brian from Maxfield Research to present it at the April HRA meeting. The original
proposal doesn’t include a presentation fee so there may be a small fee for Brian to present
that information. She herself could present that study and reflect on the changes unless the
HRA would approve the fee to have Maxfield provide the presentation.
Chair Toth asked what the fee was and if she felt competent to present the study.
Ms. Othoudt stated she inquired about the fee and hasn’t yet received a response. She stated
she would prefer to have Maxfield present the results of the study since she didn’t prepare it.
The consensus of the HRA was that Maxfield would present the study and Ms. Othoudt
would negotiate a price with them.
Ms. Othoudt stated due to recent TIF applications received, if the HRA was interested she
would like to have a discussion of the current TIF policy at a work session in April to
specifically review language regarding pooling increment. She stated she felt the current
policy was a great, well-written policy which allows the HRA the flexibility to allow or not
allow pooling.
8. Adjournment
Chair Toth adjourned the meeting at 5:59 p.m.
Housing and Redevelopment Minutes Page 4
March 5, 2018
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Minutes prepared by Jennifer Green.
_____________________
Tina Allard, City Clerk
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Larry Toth, Chair
Housing & Redevelopment Authority