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04-28-1986 CC MIN REGULAR WEEKLY MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 28, 1986 e Members Present: Mayor Hinkle, Counci1members Gunkel, Schuldt, Engstrom and Williams Members Absent: None Staff Present: Tom Bublitz; City Administrator, and Peter Beck; City Attorney 1. The meeting was called to order by Mayor Hinkle at 9:40 p.m. 2. Consideration of Agenda Items 4-H, Report from Library on heating and cooling system, and 4-1, report from Lori Johnson on delinquent accounts were added to the agenda. The City Administrator also noted there was a correction in the agenda on Item 4E - Street Department should read "Sewer Department", and also that Consideration of Agenda should be added to the agenda. COUNCILMEMBER GUNKEL AGENDA AS AMENDED . MOTION PASSED 4-0. MOVED TO APPROVE THE APRIL 28, 1986 CITY COUNCIL COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE Consideration of April 21, 1986 City Council Minutes e COUNCILMEMBER GUNKEL MINUTES AS SUBMITTED. MOTION PASSED 4-0. MOVED TO APPROVE THE APRIL 21, 1986 CITY COUNCIL COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE 3. Landfill Hydrogeological study The City Administrator introduced Mr. Dan Stoddard, a representative of Bruce A. Liesch Associates. Inc. Mr. Stoddard informed the Council he was representing. Brian Liesch. He explained their firm had been hired by the City of Elk River to compile and analyze the available existing environmental and hydrogeologic information for the area around the Elk River Landfill. Mr. Stoddard then reviewed the Hydrogeologic Investigation report prepared by Bruce A. Liesch Associates. Inc. at which time he also reviewed the recommendations made by his firm. listed on page 15 of the report. Peter Beck. City Attorney. indicated he felt the City should request specific recommendations as to what should be done to supplement the work plan. He also indicated the City should be asking PCA to take specific actions so we can be sure to have the information we need to make our own independent conclusions and decisions. e Peter Beck indicated he would like to see Dan Stoddard prepare some recommendations to the City which would include what the City should be requesting from the PCA. He also indicated the City should request Mr. Stoddard to prepare a time1ine for the total project. Page 2 City Council Minutes April 28, 1986 e COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE MR. DAN STODDARD TO CONTINUE ON WITH THE PROJECT TO PREPARE RECOMMENDATIONS BASED ON THE STUDY AND TO BE SUBMITTED TO THE MPCA AND SHERBURNE COUNTY WITH THE STIPULATION THAT A CAP OF $1,000 BE PUT ON THE WORK TO BE DONE. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 4. Administrator's Update A. Park Dedication The City Administrator noted that City staff had become aware of an imbalance in park dedication fees being charged. He indicated the staff was proposing park dedication fee of $100 per dwelling unit as opposed to 10% of the raw land value. He noted the reasoning for the proposal was that apartment units and other high density residential areas should be charged more for park dedication than larger lots for single family residential homes because larger lots have less need for parks and the apartment unit lots are adding more families which puts more of a demand on the parks. Mayor Hinkle noted he felt it was not unfair for people subdividing a large amount of land to have to pay 10% of the land value for a park system. e Councilmember Williams indicated he felt there should be a new way to assess the fee because it is the people that use the parks, and the people that should be assessed, not the land. Councilmember recommendation figure. Engstrom but was indicated he approved of the staff not sure the $100 figure was an appropriate Councilmember Schuldt noted he felt the recommendation was a better and more equitable plan to use. Discussion was held as to how to determine how many units should be paid for on a piece of land. It was suggested that the the fee could be based on the maximum density allowed in the zone and if there are not that many dwellings put on the land, the landowner could be reimbursed. Discussion was also held regarding when the money should be collected from the City. Peter Beck, the City Attorney, indicated that the fee could be levied at the time of administrative subdivision and collected at the time of building permit application. e It was the consensus of the City Council to levy a park dedication fee of $100 per dwelling unit at the time of administrative subdivision, and to collect the fee at the time of building permit application. It was also determined that this would be presented to the City Council in resolution form at the May 5 City Council meeting. Page 3 City Council Minutes April 28. 1986 e B. Resolution Adopting Survey Requirements The City Administrator presented a resolution which would allow for certificate of survey to be required on lots less than five acres in size prior to building permit issuance. unless all corners of a lot can be verified. in which case the certificate of survey would not be required. COUNCILMEMBER GUNKEL MOVED TO ADOPT RESOLUTION 86-27. A RESOLUTION ESTABLISHING CITY POLICY IN REGARDS TO SURVEY REQUIREMENTS FOR SINGLE FAMILY DWELLINGS. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. C. Highway 169 Access for RDF Trucks COUNCILMEMBER SCHULDT MOVED TO APPROVE RESOLUTION 86-28. A RESOLUTION SUPPORTING UNITED POWER ASSOCIATION'S REQUEST TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A MEDIAN CROSS OVER FOR RDF TRUCKS FROM HIGHWAY 169 TO THE UPA SITE. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. D. Street Overlay Project - Main and Jackson e The City Administrator noted that the City received quotes from three companies for the overlay project on Main and Jackson Streets. He noted that the City can buy the mix at $22.00 per ton and that Elk River Bituminous will supply and lay the mix at $25.00 per ton. The City Administrator noted the City will need approximately 200 tons and the total cost will be approximately $5.000. He noted the area to be done would be from Highway 10 and Main Street to King and the stretch of Jackson from Main to Highway 10. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE PHIL HALS. STREET SUPERINTENDENT, TO GO AHEAD WITH THE STREET OVERLAY PROJECT ON MAIN AND JACKSON STREETS. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. E. Replacement of full-time position in Sewer Department The hire City Ken Administrator noted that Mr. Darrell Mack has requested to Nelson as a full-time employee for the Sewer Department. COUNCILMEMBER ENGSTROM MOVED TO HIRE KEN NELSON AS AN EMPLOYEE OF THE CITY OF ELK RIVER TO START AT A SALARY OF $8.54 PER HOUR. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. e Discussion was held regarding the matter of Terry Mack, employee of the Street Department. and his inability to drive City vehicles due to two alcohol related driving infractions. It was noted that Page 4 City Council Minutes April 28. 1986 e his inability to drive was leaving the Street Department shorthanded at certain times of the season. The City Administrator indicated that it would be possible to trade some jobs with Ken Nelson in the Sewer Department. He noted that Ken Nelson was capable of driving heavy equipment and had a Class B license. COUNCILMEMBER GUNKEL MOVED TO ALLav TERRY MACK TO REMAIN ON WITH THE CITY AS A FULL-TIME EMPLOYEE AND TO ALLOW HIM TO INTERACT WITH IN THE SEWER DEPARTMENT. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. Councilmember Schuldt stated he felt Terry Mack should be dismissed because he had put the City in serious financial jeopardy. and also because he could no longer provide the same job ability because he could not drive. THE MOTION PASSED 3-1. MOTION. COUNCILMEMBER SCHULDT VOTED AGAINST THE F. Annual League of Minnesota Cities Conference e The City Administrator noted that the Annual League of Minnesota Cities conference was going to be held June 17-20. He indicated the budget has provided for two people from staff to attend. Councilmember Gunkel indicated she would be attending. G. Status of projects in City Administrator's Office The City Administrator discussed the projects which were incomplete at the present time. These projects are listed in the memorandum dated April 28. 1986. Item #5 regarding possible changing of the ward boundaries. was discussed at length. The City Administrator indicated that the ward boundaries don't meet the requirements of the statutes. He indicated the boundaries are supposed to follow identifiable physical features. He indicated he drew a map with new boundaries and submitted it to the census bureau. and the census bureau. in turn. resubmitted to the City another map with boundaries they were requesting. The City Administrator indicated that we have until January 1. 1987 to change the ward lines. and if we want to change them by the primary election they must be changed by June 11. After further discus~ion. it was the consensus of the City Council to table the item until a future date. e Item #10 regarding the length. He noted the County and indicated the present time. Gospodar Property was also discussed at City has not reached a settlement with the the matter is in the City Attorney's hands at PAGE 5 City Council Minutes April 28, 1986 e H. Report on Heating and Cooling System for Library The City Administrator noted that Bill Pollard presented the Council with a report on the heating and cooling system at the library. He that estimated repairs to be done on the system is approximately $15,000. He also indicated an annual service contract would be $5,712.00 from Honeywell, who was the lowest bidder. The City Council discussed the problem and consented that it would be best to check into the cost of a totally new heating and cooling system as opposed to paying $15,000 to repair the old one. I. Delinquent Accounts COUNCILMEMBER GUNKEL MOVED TO CONTINUE THE CITY COUNCIL MEETING PAST 12:00 MIDNIGHT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. Lori Johnson, Finance Director had submitted a list to the Council of delinquent bills. The City Administrator indicated Ms. Johnson had contacted a collection agency and noted they would charge 25 - 30% of the total amount collected, if they were hired by the City. e The City Council discussed the delinquent accounts. It was decided that the amount owed by M&S ($3,406.96) was to be assessed out. It was also noted that the false alarm bills were to be 'dismissed. The Council requested that the amount owed by Bud Houlton should be checked into, and the amount owed by James McEachern for the guard rail be dropped due to the fact that it was such an old outstanding bill . MAYOR HINKLE MOVED TO HIRE PAT KLAERS AS THE CITY ADMINISTRATOR FOR THE CITY OF ELK RIVER STARTING MAY 5, 1986, AT A SALARY OF $38,000 WITH A REVIEW TO BE DONE AT SIX MONTHS. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 5-0. There being no further business, MAYOR HINKLE MOVED TO ADJOURN THE MEETING. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 5-0. The Elk River City Council meeting adjourned at 12:30 a.m. ~~ Recording Secretary e