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07-28-1986 CC MIN e e e REGULAR MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL JULY 28. 1986 Members Present: Councilmembers Gunkel. Schuldt. and Williams. Mayor Hinkle arrived at Item 4. Members Absent: Councilmember Engstrom Staff Present: Patrick Klaers, City Administrator; Stephen Rohlf. Building and Zoning Administrator; Lori Johnson. Finance Director; Thomas Zerwas. Police Chief. and Jon Glennie. Intern. 1. The meeting was called to order at 7:30 p.m. by Vice-Mayor Schuldt. 2. Agenda Patrick Klaers. City Administrator asked that a discussion of the service road black-topping by Sun-N-Swim Pools be added to the agenda as item 3.5. Mr. Klaers also noted that he had three additional items under Item 9. COUNCILMEMBER GUNKEL AGENDA AS AMENDED . MOTION PASSED 3-0. MOVED TO APPROVE THE COUNCILMEMBER WILLIAMS JULY 28. 1986 CITY COUNCIL SECONDED THE MOTION. THE 3. Consideration of 7/17/86 City Council Minutes COUNCILMEMBER GUNKEL MOVED TO APPROVE THE JULY 17. 1986 CITY COUNCIL MINUTES. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3- o. Minutes of the July 21. 1986 City Council Meeting. Councilmember Gunkel noted that on page 3, Item 6.1, the motion should read. "Councilmember Schuldt seconded the motion." Mayor Hinkle noted that on page 7, Item 10.3. the minutes should be amended to show that the public hearing was opened and closed. COUNCILMEMBER GUNKEL MINUTES AS AMENDED. MOTION PASSED 3-0. MOVED TO APPROVE THE JULY 21. 1986 CITY COUNCIL COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE 3.5 Open Mike Building & Zoning Administrator, Stephen Rohlf explained that Mr. Stan Chase of Sun-N-Swim Pools was present to request that he be permitted to wait until Spring of 1987 to blacktop the service road on his property. Mr. Rohlf explained that the auto dealer down the road to the west has complained about dust coming from Mr. Chase's property. e e e Page 2 City Council Minutes 7/28/86 Discussion was carried on regarding the two accesses to Highway #10 from Broadway Bar, Sun-N-Swim, Furniture N-Things and Jerry's Auto. Further discussion was carried on regarding blacktopping requirements for these businesses. Mr. Rohlf indicated that Broadway's blacktopping ends 60 feet short of their property line and that Furniture-N-Things blacktopping is also short of the property line. Mr. Chase explained that he fully intends to blacktop the service road, but was not aware it needed to be done right away, and funds were not budgeted for the work. Mr. Chase stated that the service road has class 5 on it and that he felt the dust problem was more likely from the wind blowing across the uncovered area around the building. He further stated that he has the sod ready to be laid for this area and that rock and landscaping will also be placed around the building. Also, Mr. Chase noted that the east side of the building is being blacktopped now and that would also eliminate dust from that area. COUNCILMEMBER GUNKEL MOVED TO ALLOW MR. CHASE TO POSTPONE BLACKTOPPING or THE SERVICE ROAD IN FRONT OF HIS PROPERTY, WITH THE FOLLOWING CONDITIONS. 1. THAT SAID WORK BE COMPLETED BY JUNE 1, 1987. 2. THAT EITHER A LETTER OF CREDIT FOR THE COST OF THE IMPROVEMENTS BE ISSUED IN FAVOR OF THE CITY, OR THAT HE ENTER INTO AN AGREEMENT WITH THE CITY THAT IF THE WORK IS NOT DONE BY JULY 1, 1987 THE CITY WILL DO THE BLACKTOPPING AND ASSESS THE COST TO MR. CHASES PROPERTY. 3. THAT DUST CONTROL MEASURES BE TAKEN TO PREVENT DUST ON THE FRONTAGE ROAD FROM BLOWING ONTO ADJACENT PROPERTIES. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 3-0. 4. Metal Skinned Buildings Mr. Rohlf indicated that at the present time, there is nothing in the City's zoning ordinan~e addressing metal skinned structures in R4 zones. Mr. Rohlf stated that some of the new metal skinned designs are quite attractive and have some advantages over wood construction, such as low maintenance. Mr. Rohlf further stated that he recommended that language be added to the City's Ordinance to allow metal skinned structures as conditional uses in multi-family districts. He further recommended that a moratorium be placed on this type of structure until the City Council can act formally on such an amendment. Councilmember Williams stated that he was in favor of the proposed conditional use to insure some control. Page 3 City Council Minutes 7/28/86 e COUNCILMEMBER GUNKEL MOVED TO IMPOSE A MORATORIUM ON METAL SKINNED BUILDINGS IN R3 AND R4 MULTI-FAMILY RESIDENTIAL DISTRICTS UNTIL FORMAL ACTION ON THIS ISSUE CAN BE TAKEN; AND FURTHER. THAT METAL SKINNED BUILDINGS MAY BE ALLOWED IN THE R3 AND R4 ZONES. SUBJECT TO SITE PLAN REVIEW AND APPROVAL BY THE CITY COUNCIL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. Builder Andy Wojtanowicz of Tri-County Quality Construction explained the problem with apartment garages using galvanized steel and that he would try to correct the problem with glare and appearance as soon as he found a solution. 5. Piwowar Property Councilmember Schuldt reviewed his memo regarding the Piwowar property and the complaints that have been made. Councilmember Schuldt stated that he felt the remains of the burned house should be leveled and the basement filled in. e Mr. Rohlf indicated that he did not feel Councilmember Schuldt's comment about City being unresponsive was fair. Mr. Rohlf reviewed the past history of the Piwowar property complaint and cited actions taken by the City. Mr. Rohlf stated that at present, the property doesn't meet the City Ordinance definition of a junkyard. Mr. Rohlf further explained that he had just met with Mr. Piwowar and he has agreed to make the necessary corrections as recommended by August 15 (see attached letter to Mr. Piwowar dated June 26. 1986). Discussion was carried on regarding complaints on the property and the City's responsibility to enforce the Ordinance in this type of situation where the condition of a property is such that it detracts from other properties in the neighborhood. It was the consensus of the City Council that the Building and Zoning Administrator check on the site on August 15th and report to the Council at their August 18th meeting. 6. Public Works Building Phil Hals, Public Works Superintendent. explained that he has been in contact with three architectural firms and has received two proposals. He stated that Pierce and Associates, presently working on the Assembly of God Church in Brentwood, has proposed to work for the City on this project for 5% of the building costs. at a cost "not to exceed" figure. Mr. Hals stated that he felt the proposal from Bonestroo and Associates was too high for services and also the time line was too lengthly. He stated that a third contact, Waldon and Associates had chosen not to quote at all. Mr. Hals recommended that the City enter into an agreement with Pierce and Associates. e Page 4 City Council Minutes 7/28/86 e Councilmember Schuldt asked how difficult it would be to expand using concrete construction. Mr. Hals stated that Pierce proposed an L-shaped addition if expanding was required. Mr. Hals further explained that if the garage were constructed with concrete panels instead of block. the panels could be moved with a crane. Also. Mr. Hals explained that a metal roof could be used to make expansion easier. Mayor Hinkle stated that it was his understanding that the site work. landscaping and some of the finishing work is not to be included in the cost figures and would be done by City personnel as time permitted. Mr. Hals stated that he felt he could work well with Pierce and that he has received good recommendations from other businesses Pierce has worked with. Mr. Hals stated that the architect he spoke with recommended that the City should determine the floor plan and type of construction. either metal or concrete. before drawing up the plans and specifications. Discussion was carried on regarding block construction versus concrete curtain wall. Further discussion was carried on regarding reasons for hiring an architect. Mr. Rohlf and Mr. Hals expressed their agreement that an architect was needed for selecting design criteria and to coordinante the job itself. e Councilmember Gunkel stated that she felt it would be good to continue keeping the citizens committee involved in the project. COUNCILMEMBER GUNKEL MOVED TO ENTER INTO AN AGREEMENT WITH PIERCE AND ASSOCIATES TO CONTRACT FOR ARCHITECTURAL SERVICES FOR THE PROPOSED CITY PUBLIC WORKS MAINTENANCE BUILDING AT A COST NOT TO EXCEED $13.500 AS STATED IN THE 7/18/86 PROPOSAL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-1. Mr. Hals requested that he be authorized to purchase a piece of equipment for cutting blacktop. COUNCILMEMBER WILLIAMS MOVED APPROVAL OF THE PURCHASE OF AN ASPHALT CUTTER AT A COST OF APPROXIMATELY $1.000. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Growth Management Policy Pat Klaers introduced Mr. Bob Wuornos. planning consultant. Mr. Wuornos explained that there is no long range growth plan for Elk River at the present time. Mr. Wuornos explained that in developing such a plan, they would look at the topography and soils to identify areas limited for development. He further explained that an evaluation of the entire community would be done. looking at existing uses. compatability with adjacent uses and put together a logical pattern of development. e Page 5 City Council Minutes 7/28/86 e Mr. Klaers stated that the Council has an immediate concern administrative subdivisions and control over utilities extensions. over Discussion was carried on regarding the need for a growth management policy. how the project would be set up. and concerns for citizen input. The City Council asked administrative subdivision would come back to the recommendation. that Mr. Wuornos begin work immediately on the research. Mr. Klaers stated that Mr. Wuornos City in approximately two months with a Councilmember Gunkel expressed her administrative subdivision requests areas of the City. concern with and increasing the zero lot line density in certain Mr. Rohlf expressed his concern regarding the large number of apartment units under construction and also plans for even more. Mayor Hinkle stated that since beginning his term on the Council. it has always been their desire to see the City grow from the core outward. Mr. Wuornos stated that he would be recommending that a task force be set up to work with and evaluate the goals of the City. e Mr. Klaers indicated that the project of developing a growth management policy will take approximately nine to twelve months and projected a cost between $5.000 to $10.000. He further indicated that there were sufficient funds in the 1986 budget to cover work Mr. Wuornos would be able to accomplish this year and also. that the remaining costs would be figured into the 1987 budget request. Mr. Klaers further stated that a dollar amount would be set as "cost not to exceed". and that Mr. Wuornos would come in at that point. show what work has been done and hours spent on the work. COlJNCILMEl-tBER WILLIAMS MOVED TO AUTHORIZE THE PLANNING CONSULTANT. MR. WlJORNOS. TO PROCEED WITH THE DEVELOPMENT OF A GROWTH MANAGEMENT POLICY AT A COST NOT TO EXCEED FIGURE OF $5.000. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. Additionally it was acknowledged that the managment policy will be a 12 to 18 month fees approach the $5.000 level. he is directed order to enter into a follow-up contract. development of a growth project. Once Mr. Wuornos' to return to the Council in Tax Increment Financing District Mr. Wuornos explained the parking requirements and parking deficiencies for the downtown area proposed to be a Tax Increment Financing District project. e Page 6 City Council Minutes 7/28/86 e It was the concensus of the City Council to direct Mr. Wuornos to develop a work program for a parking study; said study to be done under the direction of the City Council and City staff. BA.1 1986 Department Head Compensation Plan Discussion was carried on regarding the salary and step plan range. SA.2 Police Department Request for Additional Officers Police Chief Zerwas reviewed his memo to the Mayor and City Council, asking that he be authorized to advertiZe for a 10th police officer as soon as possible, and also, that an 11th person be added in 1987. He stated that there were funds available in the department's 1986 budget to cover the expense. Specifically, he noted that the 1986 revenue budget for fines was $38,000 and will probably come in at closer to $52,000. COUNCILMEMBER GUNKEL MOVED THAT THE AUTHORIZED TO ADVERTISE FOR HIRING IMMEDIATELY. COUNCILMEMBER WILLIAMS PASSED 3-0. POLICE A 10TH SECONDED CHIEF, TOM ZERWAS, BE POLICE OFFICER, EFFECTIVE THE MOTION. THE MOTION Mr. Klaers indicated that the request for an 11th officer will be included in the 1987 budget request for the Police Department. e 8.A.3 Assistant for Building & Zoning Administrator It was the consensus of the City Council that the budget request for the Building & Zoning Administrator Department include expenses for an additional building inspection employee. 8.A.4 Clerical Positions Mr. Klaers stated that the comparable worth study has shown an equal value between clerical worker positions and maintenance/labor positions, and that these salaries must be brought in line. He further stated that the 1987 budget request will reflect an adjustment to the clerical salaries, as these positions currently are approximately $3.00 per hour less. 8.B City Office Space Mayor Hinkle stated that the Sherburne Lodge has approached him with a proposal for the City to lease the Lodge's building on Highway #10. Mayor Hinkle indicated that Mediscreen will be out of the building in October. He further stated that the space could be leased at approximately $20,000 a year, including utilities. Mayor Hinkle stated that there is an immediate need to address space needs; that additional employees are needed to carry out City business and there is no where to put them. e It was the concensus that this issue would be addresed further at the August 11th meeting with other budget issues. Page 7 City Council Minutes 7/28/86 e 8.C Nutrition Request It was the consensus that no action will be taken on this request until such time as the City is contacted directly by the Nutrition Centers Program Region VII. 8.D Other 9.A Civil Defense Director Appointment OOUNOILMlMBER SCHULDT MOVED TO APPOINT RUSS ANDERSON AS CIVIL DEFENSE DIRECTOR. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 9.B Landfill Contract Proposal COUNCILMlMBER SCHULDT MOVED TO AUTHORIZE THAT THE CITY ENTER INTO AN AGREEMENT WITH BRUCE LEISCH AND ASSOCIATES. WITH A "COST NOT TO EXCEED FIGURE" TO BE DETERMINED AT A LATER DATE. COUNCILMEMEBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 3-0. 9.C Election Judges Update Mr. Klaers stated that more election judges are needed and requested that City staff be contacted with names of potential judges. ~ 9.D Liquor Store Request COUNCILMEMBER WILLIAMS MOVED THAT THE FINANCE DIRECTOR BE AUTHORIZED TO PURCHASE A COMPUTERIZED CASH REGISTER AND INVENTORY SYSTEM FOR THE MUNICIPAL LIQUOR STORE WITH THE COST BEING NO MORE THAN $15.000. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. 9.E Tabled 9.F Deerfield 3rd Addition Update It was the concensus of the City Council that the City staff check into having some type of sign to be attached to building sites in the Deerfield 3rd addition, stating that no occupancy permits will be issued until the 2nd Northern access onto Highway 169 is obtained. 9.G Industrial Park Improvements Mr. Klaers indicated that the staff will be meeting with the City Attorney, Bond Consultant and City Engineer regarding bonding for improvements in the Industrial Park and discussing funds from tax increments for repayment of the bonds. e Page 8 City Council Minutes 7/28/86 e 10. Other Business Mayor Hinkle stated that he would like to give the citizens group against the proposed RDF one hour at the August 18th meeting to express their comments. Councilmember Gunkel stated that she felt it was time for the City Council to meet with the consultant on the RDF issue in the near future. COUNCILMlMBER GUNKEL" MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. Respectfully submitted, frb-tnaJt ;(/ec~ Deborah Kleckner Recording Secretary e e