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09-22-1986 CC MIN e e e REGULAR MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. SEPTEMBER 22. 1986 Members Present: Councilmembers Schuldt. Gunkel. Tralle and Engstrom Members Absent: Mayor Hinkle Also Present: Pat Klaers. City Administrator; Terry Maurer. City Engineer; Tom Zerwas. Police Chief; and Phil Hals. Street Superintendent 1. Acting Mayor Schuldt called meeting to order at 7:30 p.m. 2. Consider 9/22/86 City Council Agenda Item 12A - New Police Vehicles was added to the agenda. eOUNCILM!MBER GUNKEL MOVED COUNCIL AGENDA AS AMENDED. THE MOTION PASSED 3-0. TO APPROVE THE SEPTEMBER 22. 1986 CITY COUNCILMEMBER TRALLE SECONDED THE MOTION. 3. Consider 9/15/86 City Council Minutes COUNCILMEMBER GUNKEL MOVED TO APPROVE THE COUNCIL MINUTES. COUNCILMEMBER ENGSTROM MOTION PASSED 3-0. SEPTEMBER 15. 1986 CITY SECONDED THE MOTION. THE 4. Open Mike Mr. Gary Santwire was present to discuss the possibility of the City Offices moving to the GarSan Building. He elaborated on possible space and price arrangements for the City. Duane Kropuenske stated that he building and both felt it would be postpone the signing of a lease idea can be looked into more fully. and Jim Simpson had looked at the in the best interest of the City to with the Sherburne Lodge until this COUNCILMEMBER GUNKEL MOVED TO PURSUE A NEW OPTION TO THE CITY SPACE NEEDS IN ORDER THAT THE COUNCIL CAN BE CONFIDENT THAT THEY ARE MAKING THE BEST DECISION. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 3-0. 5. Authorization to hire Police Officer #10 COUNCILMEMBER TRALLE MOVED TO AUTHORIZE THE CHIEF OF POLICE TO HIRE PERRY ROWAN AS FULL TIME POLICE OFFICER 1110. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. Page 2 e City Council Minutes September 22. 1986 6. Adoption of Assessment Roll for Simonet Drive. 6th Lane & Xenia Ave Terry Maurer. City Engineer. reviewed the assessment roll for the public improvements which took place on Simonet Dirve. 6th Lane and Xenia Avenue. He indicated there were a total of 30 units at a base price of $8.414.96 per unit and further noted that additional expenses incurred from service lines running from the the main to the individual houses could also be an assessable item. He stated that the City is proposing that the assessment be spread over 15 years at an interest rate of 9 1/4%. Acting Mayor Schuldt opened the public hearing. Mr. Jerry McChesney stated he was having water problems since the improvement project. He stated that when the sewer project was completed the street was not put in at the same grade and slope as it was before and that because of this he was having approximately 1 1/2 times more water in his yard than before the project. The City Engineer stated that he had previously talked to Mr. McChesney regarding this matter. e Mr. The the Charles Solheim questioned City Engineer indicated that treatment plant and for water what the SAC and WAC charges were for. the charges were to defray the cost of storage. The City Engineer explained that due to changes to two properties in the assessment roster, and not being able to meet the deadline in notifying these property owners, the public hearing for the adoption of the assessment for this project would be continued until October 6, 1986. COUNCILMEMBER ENGSTROM MOVED TO CONTINUE THE PUBLIC HEARING UNTIL OCTOBER 6. 1986. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE HOTION PASSED 3-0. 7. Adoption of Assessment Roll for Improvements on School Street (Bud Houlton Terry letter stated Houlton Maurer. City Engineer. indicated that Mr. Houlton had submitted a to the City requesting water extension to his property. He he presented a change order to the School Street project and Mr. signed a Waiver to Public Hearing and Right to Object. COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTION 86-70. A RESOLUTION ADOPTING ASSESSMENT FOR WATER MAIN IMPROVEMENTS ON SCHOOL STREET. COUNCILMEMBER GUNKEL SECONDED THE MOTION. e Councilmember Engstrom questioned the benefit the City was receiving regarding the water line and fire hydrant. The City Engineer stated the difference in the cost was $1.300 and stated the City would pick up this amount for the use of the fire hydrant and the 2" water line to the Lion's Park. THE MOTION PASSED 3-0. e e e Page 3 City Council Minutes September 22, 1986 8. Deerfield 3rd Addition Partial Pay Estimate #1 The City in the Addition. Engineer stated that Kenko, Inc. had submitted a pay estimate amount of $154,273.33 for work completed in the Deerfield 3rd COUNCILMEMBER GUNKEL MOVED TO APPROVE THE PARTIAL PAY ESTIMATE 111 IN THE AMOUNT OF $154.273.33 FOR WORK COMPLETED IN THE DEERFIELD 3RD ADDITION PROJECT. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 3- O. 9. Awarding Bid for Public Works Garage Foundation & Supporting Walls The Street Superintendent stated he had received a bid from J & S Concrete in Princeton for the foundation and supporting walls of the public works building. He indicated he had checked with other contractors regarding the reputation of this company and also to see if the bid was competitive since it was the only bid received. After checking he found the bid to be competitive and the company to be a reputable company and was, therefore, recommending that the Council award the bid to J & S Concrete. COUNCILMEMBER TRALLE MOVED TO ADOPT RESOLUTION 86-71, A RESOLUTION AWARDING THE PUBLIC WORKS GARAGE BID FOR THE FOUNDATION AND SUPPORTING WALLS. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3- O. 10. Adoption of Assessment Roll for Public Improvement in Ridgewood East and Ridgewood East 3rd Additions/Public Hearing The City Administrator stated that the bid has been awarded for the project, the project ordered and contracts have been signed. Terry Maurer, City Engineer stated that the contract price came in lower than was expected, therefore the assessment rate per unit which was proposed to be $1.100 would be closer to $950. He noted the interest rate would be 9.25% and stated the assessment would be adopted on October 6, 1986 due to some changes to certain pieces of property in the assessment. Mr. Maurer stated that the public hearing would be opened tonight and then continued to October 6, 1986 because of three parcels of property which had more than one unit and were assessed incorrectly. Acting Mayor Schuldt opened the public hearing. Page 4 e City Council Minutes September 22, 1986 Paul Medenwaldt of 12104 Highland Road stated he was against the assessment because of the fact that there are no utilities in the area and he feels these will be put in at some time and then the road will have to be torn up and redone. He further indicated he felt the wells in the area could possibly be contaminated from the landfill and felt the wells should be tested. He further stated he felt his property value would not increase by overlaying the streets. Mrs. Ellen Medenwaldt stated she felt she was not properly informed of the project, and stated she did not want the project to go through. Mr. Joseph the public he would feels they Gutzwiller of 11834 194th Ave. NW stated that he was not at hearing to voice his comments regarding the project and that like it known that he feels the streets are in good shape and do not need to overlay the streets in his area. Mr. David Perry of 19413 Lowell questioned why each unit of land was being assessed and why this was not included in the tax base of Elk River. He stated he felt the road was a heavily travelled road and stated he did not feel it was fair to assess just the people that lived on the road. e Jane Titrud of 19375 Oxford stated she would like it on the records that she is appealing the assessment. She further indicated the area was not properly studied and felt that there were far too many problems of septic systems leaking. She felt the City has not properly assessed the need for a City sewer system in the area. She stated she felt the whole area needs more than just roads and further that the roads can stand a few more years in the current condition. Mr. Jerry Meyer of 19428 Lowell St. NW stated he was not against the overlay but was worried about the sewage running on the ground. Counci1member Gunkel explained the reason for having an assessment hearing. She indicated it was unfortunate that the people objecting to the project tonight were not at the public hearing where the project was ordered. She stated she felt if this many people were at the public hearing opposing the project, the project may not have been ordered. Mr. Richard Wolle of 11900 Highland questioned what the life span of an overlay would be and also whether the City would maintain the road. He also questioned whether the people would be reimbursed for the road if sewer were to be installed and the road had to be redone. Mr. Jim Eggen of 11961 194th Circle stated he felt the City should try to work with the people that are having difficulties with their sewers. He stated he did not want to see sewer put in the area. e Leroy Basavage of 12065 Highland Road stated the failing sewers in the area should be corrected. He further stated overlaying the road would be a waste of money. Page 5 e City Council Minutes September 22. 1986 Mr. Tim Hiller of 19340 Norfolk questioned whether there is a way to stop the project at this point. The City Engineer stated that there is no way to terminate the contract without paying a penalty. Mr. DuWayne Moll of 11882 193rd Lane stated he was objecting to the overlay project because of the sewer problems in the area. Mr. Wayne Ruckle of 19354 Oxford questioned the basis of the decision to overlay the streets. The Street Superintendent stated that the roads were very thin. Jeanne Eggert of 19319 Oxford stated she was opposed to the project because of the sewer problems in the area and the possibility of well contamination. She stated she felt that City utilities would be put in the area soon because of the sewer problems. Mr. Dale Martin completed. The depending on the of 19426 Norfolk questioned when the project would be City Engineer stated the project would be started soon weather. e Councilmember Gunkel stated that at the first public hearing ordering the project the only concern which was voiced was the fact that not enough properties were being assessed. Councilmember Gunkel stated that the Council did address this concern by adding certain properties to the project. She then asked for a show of hands of the people who had attended this public hearing. Four people in the room indicated they had attended the public hearing in which the project was ordered. Councilmember Engstrom stated he had the same concerns as Councilmember Gunkel. He stated the people at the Council meeting tonight should have been present with their concerns regarding sewer problems at the first public hearing. Debbie Anderson problems. She two months. not want to see of 19358 Norfolk stated they had extensive sewer stated they had to have their septic tank pumped every She indicated they have now corrected the problem and do City utilities come in at this time. Mr. Gary Kruger of 19337 Norfolk Street stated he was opposed to the assessment because he felt the roads by his home were in good condition. He stated he lives on a deadend street and the road gets very little traffic and therefore. is in good condition. Ms. Jane Titrud stated she wanted it in the minutes that she favor of City sewer project. but that she would like evaluation of the area done before new roads are put in. was not in to see an e Mr. Ken Nolte of 19388 Oxford Street questioned what would happen if he paid the $1.000 assessment charge in full and the assessment was adopted for $950 per lot. would he receive the extra money back that he paid. Mr. Maurer stated that the money would be refunded. e City Council Minutes September 22, 1986 Councilmember cancellation Page 6 Tralle directed City staff to find out what the fee would be if the project were cancelled at this point. COUNCILMEMBER TRALLE MOVED TO CONTINUE THE PUBLIC HEARING UNTIL OCTOBER e. 1906. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. Councilmember Gunkel questioned available for site evaluations of The City Administrator indicated available. The following the bituminous Third Addition. whether the City Engineer could be the sewers that are having problems. that the City Engineer could be is a list of people who submitted letters of appeal for overlay project for Ridgewood East and Ridgewood East e Felix & Jeanne Eggert Jerry & Deb Meyer Mr. & Mrs. Gary Kruger Kurt & Barb Shannon Tim & Vicki Hiller Mrs. Ray Anderson Mr. & Mrs. Paul Medenwaldt David & Dawn Perry Craig Teller Mr. & Mrs. Glenn Titrud Kent & Jeanne Peabody Patrick Dwyer 11. Budget Meeting 19319 Oxford Street 19428 Lowell Street NW 19337 Norfolk Street 11966 - 193rd Lane NW 19340 Norfolk Lane 11946 193rd Lane 12104 Highland Road 19413 Lowell St. 19360 Norfolk 19375 Oxford Street 19339 Oxford Street 11960 194th Circle COUNCILMEMBER TRALLE MOVED TO HOLD A SPECIAL BUDGET MEETING ON THURSDAY, SEPTEMBER 25. 1986 AT ELK RIVER CITY HALL AT 7:30 P.M. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. 12. Police Vehicles The Police Chief stated he had received the following bids for a four wheel drive police vehicle: Elk River Ford - $15,115 Country Chrysler - $15,186 Cloverleaf - $14,999 COUNCILMlMBER ENGSTROM MOVED TO AWARD THE BID VEHICLE TO CLOVERLEAF AT A PRICE OF $14.999. SECONDED THE MOTION. THE MOTION PASSED 3-0. e FOR A 4 WHEEL DRIVE COUNCILMEMBER TRALLE The Police Chief stated he received the following bids for a police squad car. Elk River Ford - $12,525 Cloverleaf - $12,698 e e e City Council Minutes September 22, 1986 Page 7 COUNCILMEMBER GUNKEL MOVED TO AWARD THE BID FOR A SQUAD CAR TO ELK RIVER fORD AT A PRICE OF $12.525. COUNCILMEMBERENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. There being no further business, COUNCILMEMBER TRALLE MOVED TO ADJOURN THE CITY COUNCIL MEETING. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. The meeting of the Elk River City Council adjourned at 10:10 p.m. ~~~ Sandy Thackeray Recording Secretary