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09-25-1986 CC MIN - SPECIAL e e e SPECIAL BUDGET MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL THURSDAY. SEPTEMBER 25. 1986 Members Present: Mayor Hinkle. Councilmembers Gunkel. Tralle. Schuldt and Engstrom Members Absent: None Staff Present: Pat Klaers. City Administrator and Lori Johnson. Finance Director 1. Mayor Hinkle called the meeting to order at 7:30 p.m. Mr. & Mrs. Medenwaldt were present regarding the Ridgewood Overlay Project. The City Administrator informed the Council that in order for the project to be cancelled the total cost would be $20.000 which could not be recovered. Mayor Hinkle noted that the proper steps were taken regarding the project and stated he felt the project should be completed. Dan Greene was present and discussed insurance options for the City of Elk River. He indicated he had received quotes from all insurance companies who would bid insurance packages for municipalities. Mr. Greene compared the City's 1985/86 rates with League insurance and Marinco insurance. Mr. Greene noted that the League insurance was definitely the lowest and recommended the City go with the bid package from the League. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE DAN GREENE TO AWARD THE BID FOR CITY INSURANCE TO THE LEAGUE. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. At this time the 1987 Special Levies were discussed. Library The City Administrator noted that an overhead projector had been budgeted for in the Library budget. He noted the projector would be available for use to the public at the Library. but that City would have first option to use the projector and further that the City will be responsible for the repair of the projector. COUNCILMEMBER GUNKEL MOVED AT $45.750. COUNCILMEMBER PASSED 4-0. TO APPROVE THE LIBRARY BUDGET AS PRESENTED ENGSTROM SECONDED THE MOTION. THE MOTION Dutch Elm COUNCILMEMBER AT $15.150. PASSED 4-0. TRALLE MOVED TO APPROVE THE DUTCH ELM BUDGET AS PRESENTED COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION e e e Page 2 City Council Minutes September 25. 1986 Infrastructure COUNCILMEMBER GUNKEL MOVED TO APPROVE THE INFRASTRUCTURE REPLACEMENT BUDGET AS PRESENTED AT $85.600. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 4-0. Equipment Certificates Administration COUNCILMEMBER SCHULDT MOVED TO APPROVE THE ADMINISTRATION EQUIPMENT CERTIFICATES AS PROPOSED IN THE AMOUNT OF $11.550. . COUNCILMEMBER ENSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. Police Discussion was held regarding the Tactical Response Team Equipment. The Police Chief stated that this part of the budget could be cut down by eliminating the body bunker shield and replace with flack jackets and also by cutting down on some of the miscellaneous equipment. He noted he could conceivably cut the budget to $5.000. Discussion was held by the Council regarding whether this item was a necessity at this time. The Police Chief noted that he would not drop his request for the tactical response team. The City Administrator noted that some of the miscellaneous equipment could come under capital outlay items instead of the equipment certificates. It was the consensus of the City Council to delete this item from equipment certificates and to discuss the details of the tactical response team at a later date. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE POLICE EQUIPMENT CERTIFICATES EXCLUDING THE TACTICAL RESPONSE TEAM LEAVING A TOTAL BUDGET OF $34.800. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. Fire Department The Fire Chief noted that most of the Fire Department pagers are old and in poor condition. He indicated there was a need to replace quite a few of the paters and stated that the pagers will be an annual type of purchase for the next few years until all pagers in poor condition were replaced. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE FIRE DEPARTMENT EQUIPMENT CERTIFICATES AS PRESENTED AT $6.000. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. Page 3 e City Council Minutes September 25. 1986 Civil Defense COUNCILMEMBER GUNKEL MOVED TO APPROVE THE CIVIL DEFENSE EQUIPMENT CER.TIFICATES AS PRESENTED AT $17.500 FOR THE PURCHASE OF TWO SIRENS. COUNCILMEMBER. SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. Street Department After discussion regarding the items requested by the Street Department it was determined that the sander for $1.000 would be eliminated. the fork loader for $2.500 would be eliminated and one mobile radio for $750 would be eliminated. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE STREET DEPARTMENT BUDGET EXCLUDING THE ABOVE MENTIONED ITEMS RESULTING IN A TOTAL AMOUNT OF $111.350. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 4- O. e At this time the City Administrator briefly reviewed each catagory in the 1987 general fund budget. He noted that in order to balance the budget expenditures must be cut by $20.000. It was the consensus of the Budget under heavy machinery. back-up tanker truck. It was the repair to the truck could be for in 1988. City Council to cut $6.500 from the Fire $13.000 was budgeted for repair of the indicated by the Fire Chief that half of paid for in 1987 and the other half paid Retirement benefits were also discussed in the Fire budget. COUNCILMEMBER ENGSTROM MOVED TO ALLOW $11.000 IN THE BUDGET PER YEAR AS THE CITY'S DONATION TO THE FIRE DEPARTMENT RETIREMENT FUND. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. It was the consensus of the City Council to cut $7.000 from Council Contingency. $6.500 from the Fire Department Budget and to leave the remaining $6.500 to be cut from the budget in order to balance the budget at the discretion of the City Administrator and Finance Director. COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE GENERAL FUND CITY BUDGET AT $1.445.000. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION PASSED 4-0. e Mayor Hinkle explained to the Council that Dexter Mapson from the Assembly of God Church had approached him regarding the City of Elk River purchasing the Assembly of God Church. He stated that Mr. Mapson offered the building at a total purchase price of $270.000 with $30.000 down and that an agreement would be signed stating the Assembly of God would buy back the building after three years at the full purchase price paid by the City of Elk River. Page 4 e City Council Minutes September 25. 1986 Mayor Hinkle indicated he would like to see this arrangement put on paper and felt it would be wise to consider this option. It was the consensus of the City Council that proposals for City Hall building space be submitted to the City of Elk River prior to October 6 and further that they would be considered at the October 13th Council meeting and a decision would be made at that time. The City Administrator noted that UPA section of City Street for RDF purposes. to request no traffic on City streets. is requesting to use a small He noted that the CUP is going It was the consensus of the City Council that the conditional use permit for the RDF state that no city streets are to be used and further that the request from UPA to use City Streets not be considered. There being no further business. COUNCILMEMBER TRALLE MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. The meeting of the Elk River City Council adjourned at 11:10 p.m. e ~ Sandy Thackeray Recording Secretary e