11-06-1986 CC MIN - SPECIAL
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SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
THURSDAY, NOVEMB ER 6, 1986
Members Present: Mayor Hinkle, Councilmembers Schuldt and Gunkel.
Councilmember Tralle arrived at Item #6. Councilmember
Engstrom arrived at Item #8.
Members Absent: None
Also Present: Pat Klaers, City Administrator; Lori Johnson, Finance
Director; and Phil Hals, Street Superintendent
1. The meeting was called to order at 6:30 p.m. by Mayor Hinkle.
2. 11/6/86 City Council Agenda
Item 4.5 - Parking and sidewalk on Lowell was added to the 11/6/86 City
Council Agenda.
COUNCILMBMBER GUNKEL
AGENDA AS AMENDED.
MOTION PASSED 3-0.
MOVED TO APPROVE THE NOVEMBER 6, 1986 CITY COUNCIL
COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE
3.
Canvass November 4, 1986 Municipal General Election Results
Resolution 86-81
COUNCILMEMBER SCHULDT MOVED TO APPROVE RESOLUTION 86-81, A RESOLUTION
CANVASSING THE NOVEMBER 4, 1986 MUNICIPAL GENERAL ELECTION RESULTS.
COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0.
4. Consider Resolution 86-82 Awarding Bids and Quotes for Components of
Public Works Building
Mr. Hals explained that in the bidding process, the electrical and
ventilation came in higher than budgeted and that the Council had three
options: (1) Rebid the project; (2) Put out an addendum to the bidders,
allowing them to bid on the changes; (3) Accept the bids, award bid to
contractor and change by change order. Mr. Hals stated that he was in
favor of awarding the bid and implementing a change order to save time
and cut costs. Mr. Hals noted that the plumbing should be started
Monday, the electrical by mid-week, doors next week and the roof
should be sealed by the end of the week.
Discussion was caried on regarding troweling the concrete floor.
COUNCILMEMBER GUNKEL MOVED TO APPROVE RESOLUTION 86-82, A RESOLUTION
AWARDING BIDS AND QUOTATIONS FOR CONSTRUCTION OF SPECIFIC COMPONENTS OF
THE PUBLIC WORKS GARAGE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE
MOTION PASSED 3-0.
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City Council Minutes
11/6/86
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4.5. Parking and Sidewalk on Lowell
It was the consensus of the City Council that the staff be authorized to
work with the property owners at Lowell regarding a sidewalk for
pedestrian traffic.
COUNCILMEMBER SCHULDT MOVED TO AUTHORIZE STAFF TO TAKE APPROPRIATE ACTION
TO RESOLVE THE PARKING PROBLEM ON LOWELL SOUTH OF MAIN STREET.
COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0.
5. Consider Mn/DOT Recommendations for Traffic Control on Tyler Street
COUNCILMEMBER GUNKEL MOVED TO IMPLEMENT THE RECOMMENDATIONS OF MN/DOT
DATED 10/27/86 AS PROPOSED FOR TRAFFIC CONTROL ON TYLER STREET AND ALSO
TO IMPLEMENT THE POLICE CHIEF'S RECOMMENDATIONS FOR SIGNAGE AS PER HIS
MEMO TO THE MAYOR AND CITY COUNCIL. COUNCILMEMBER SCHULDT SECONDED THE
MOTION. THE MOTION PASSED 3-0.
It was the consensus that some type of notification be made to the
residents in the Tyler STreet area regarding the new speed zone such as a
letter or notice in the paper.
6.
Resolution Regarding Purchase of Telephone System
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Lori Johnson reviewed quotations from the various telephone equipment
companies which were submitted. Ms. Johnson stated that the purchase
would be made using 1987 equipment certificates. She further stated that
staff recommends purchasing the Kanda phone system by United Telephone
Systems at a cost of $14.450 which includes equipment for the public
works. police. administration. police department paging. and security
door system.
Discussion was carried on regarding a backup battery system. Ms. Johnson
stated that a backup battery pack for the whole city facility system will
be included.
COUNCILMEMBER TRALLE MOVED TO APPROVE RESOLUTION 86-83. A RESOLUTION
REGARDING THE PURCHASE OF A TELEPHONE SYSTEM. MAYOR HINKLE SECONDED THE
MOTION. THE MOTION PASSED 4-0.
7. Leasing of Existing City Hall
It was the consensus of the City Council that they are interested in
acqu1r1ng tenants to lease the existing City Hall space for low traffic
office type uses.
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Further. it was the consensus that uses such as liquor establishments.
bookstores and audio/visual stores are inappropriate uses to be located
in city hall facilities.
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City Council Minutes
11/6/86
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COUNCILMlMBER TRALLE MOVED TO REVERSE THE CONSENSUS OF THE COUNCIL MADE
ON 10/27/86 WHICH WOULD ALLOW THE REMOVAL OF THE WALL SEPARATING THE CITY
ADMINISTRATOR'S OFFICE. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE
MOTION PASSED 4-0.
Mr. Klaers stated that staff would place an ad in the local paper
advertising for office space tenants. Mr. Klaers also stated that he
will be contacting local business owners .to determine a fair and
competitive price for leasing space. Mr. Klaers noted that it may be
possible to rent the entire building out for a total of $12.000 per year
and that the tenants will pay the taxes and utilities. He also noted
that there will be approximately 6.500 to 7.000 square feet of total
space available for lease. and that the garage area will be retained for
police vehicle storage.
8. Six Month Review of City Administrator
Discussion of the City Administrator position was caried on.
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COUNCILMEMBER GUNKEL MOVED APPROVAL OF THE SUCCESSFUL COMPLETION OF THE
SIX MONTH PROBATIONARY PERIOD FOR PATRICK. KLAERS. CITY ADMINISTRATOR. AND
THAT AN INCREASE IN SALARY TO $40.000 PER YEAR BE AUTHORIZED EFFECTIVE
NOVEMBER 8. 1986. COUNCILMEMBER TRALLE SECONDED THE MOTION. THE MOTION
PASSED 5-0.
COUNCILMEMBER GUNKEL MOVED TO INCREASE THE CITY ADMINISTRATOR'S CAR
ALLOWANCE FROM $150/MONTH TO $250/MONTH. COUNCILMEMBER TRALLE SECONDED
THE MOTION. THE MOTION PASSED 4-1. COUNCILMEMBER SCHULDT VOTED AGAINST
THE MOTION.
9A.
Employment Agreement
an employment agreement
employment plus increases
at a future date.
Mr. Klaers stated that he will be presenting
incorporating the terms and conditions of
in salary and car allowance to the City Council
There being no further
MEETING BE ADJOURNED.
MOTION PASSED 5-0.
business. COUNCILMEMBER TRALLE MOVED THAT THE
COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE
The meeting adjourned at 8:35 p.m.
Respectfully submitted.
~aJv~&~
Deborah Kleckner ~
Recording Secretary
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