7.1. PRSR 04-11-2018 ''.1..*
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lk Request for Action
River
To- Item Number
Parks and Recreation Commission 7.1
Agenda Section Meeting Date Prepared by
Discussion April 11,2018 Michael Hecker,Parks and Recreation Director
Item Description Reviewed by
Woodland Trails Regional Park Grant Committee Cal Portner, City Administrator
Reviewed by
Action Requested
Discussion of the Woodland Trails Regional Park Grant Committee Duties
Background/Discussion
Some of the parameters and duties of the Woodland Trauils Regional Park Grant Committee were
discussed at the City Council Work Ssssion on April 2. City Council directed the Commission and staff
that the Committee be made up of 10-12 people representing specific interests, that a staff person take
minutes and the Committee should report directly to the Commission.
It is expected that the Commission will identify the specific stakeholders or groups to be on the
committee and who specifically should represent these groups. The representatives are to give specific
feedback to the Commission during the dates outlined in the below timelne. The Committee should
meet prior to the Regular or Specific Meetings that are identified in the timeline. It is possible that
additional meetings may be scheduled.
On December 13,2017, the Commission was informed the Greater Minnesota Regional Parks and Trails
Commission (GMRPTC) approved full funding of$362,000 for phase I development of Woodland Trails
Regional Park (WTRP). In addition to the grant funds, $125,000 was allocated by the city as matching
funds for this grant.
The specific duties outlined for the Committee based on the grant are the following:
• Projects to be discussed (these are the only projects approved in the grant)
• Nature Based Play Area
• Medium Size Picnic Shelter (50 person capacity)
• Upgrade Biathlon Range to include Archery
• Entrance Sign,Kiosk,Wayfinding Signage
• Buckthorn Removal
• The Committee and Commission should make decisions based on the WTRP Master Plan as
adopted by City Council July 2016.
• Discussion on budgets should match the amounts already approved in the grant. Budgets
are set for this project and cannot be changed for any specific area to shift to another area
within the grant, additional funds for any individual project would be city funds allocated
from the Park Improvement Fund or other city funding source
IP—DIEM BY
NATURE
• Final location for the Nature Based Play Area and Medium Size Picnic Shelter should be
based on the recommendations in the WTRP Master Plan
• All designs must be consistent with the concepts outlined in the WTRP Master Plan
• Nature Based Play Area must meet requirements set forth in Public Playground Safety
Standards and Guidelines Field Guide to include impact material specifications, fall zone
requirements,ADA requirements, etc.
• All constructed facilities must meet state and local building code requirements
• Wayfinding signage must be in accordance with the City Council-approved Wayfinding
Program and the Kiosk and Park Monument Sign must be the type submitted in the grant
application
The Commission may develop additional duties and parameters for the Committee. Once all of the
duties and paramaeters have been discussed, they should be be reviewed and developed for a final list of
recommendstions.
The GMRPTC has advised the city that any work completed prior to entering into a contract agreement
will not be funded as part of the authorized grant expendatures.
Staff recommends the following timeline for this project:
• June 30,2018—Outdoor Heritage Fund appropriations approved by the Governor
• July-August, 2018—Contract Signed by DNR and City of Elk River
• September,2018—P&R Commission Special Meeting to review proposed projects
• October, 2018—P&R Commission facility tour of nature play areas and picnic shelters
• November,2018—Commission Work Session to review nature play areas and picnic shelters
• November,2018- February,2019—Buckthorn removal
• December,2018 Publish RFP for Design Services
• January, 2019—Commission Work Session to discuss concept ideas
• February,2019—Public Open House (Commission Special Meeting) to solicit design ideas
• March, 2019—Review and finalize designs
• April, 2019—Approve final design
• April,2019—Publish RFQ for construction services
• May,2019—City Council Approval of construction contract
• July-October,2019—Construction
• September-October, 2019—Buckthorn seedling treatments
Financial Impact
None
Attachments
Click here to list attachments.
N:\Departments\Parks and Recreation\Commission\Packets\2018\04-11-18 PRC Packet\7.1 Woodland Trails Regional Park Grant
Committee.docx