02-20-2018 CCMMeeting of the Elk River City Council
Ver Held at the Elk River City Hall
Tuesday, February 20, 2018
Members Present: Mayor Dietz, Councilmembers Olsen, and Wagner
Members Absent: Councilmembers Ovall and Westgaard
Staff Present: City Administrator Calvin Portner, Economic Development Director
Amanda Othoudt, Environmental Coordinator Amanda Bednar, Community
Operations and Development Director Suzanne Fischer, Planning Manager
Zack Carlton, Senior Planner Chris Leeseberg, Attorney Peter Beck, and
Executive Secretary/Deputy City Clerk Jessica Miller
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:10 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
Consider February 20, 2018, Agenda
Moved by Councilmember Wagner and seconded by Councilmember Olsen to
approve the February 20, 2018, agenda. Motion carried 3-0.
4. Consider Consent Agenda
Councilmember Wagner thanked staff for the thorough minutes as she feels the detail will be
important in the future.
Moved by Councilmember Wagner and seconded by Councilmember Olsen to
approve the following consent agenda:
4.1 Minutes
• February 5, 2018
• February 8, 2018
4.2 Check register, check numbers 104924-105315 as outlined in the staff report.
4.3 Pay adjustment for Park Maintenance Supervisor Tim Sevcik to pay grade 12
retroactive to December 31, 2017.
Motion carried 3-0.
S. Open Forum
Pat Briggs, Briggs Companies, LLC, 633 Upland Avenue — provided an update on
renovations at the Elk River Lodge. He asked the Council to consider tabling item 8.2 on
Tax Increment Assistance until he has a chance to meet with staff to discuss.
City Council Minutes
February 20, 2018
6.1 Volunteer of the Month
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Mayor Dietz acknowledged Darlene Nichols as the Volunteer of the Month for February.
Mayor Dietz noted some of Ms. Nichol's accomplishments, including:
• Volunteered over 4,000 hours at Guardian Angels Care Center.
• Member of Guardian Angels Auxiliary and Friends of Guardian Angels Care Center
for over 10 years.
■ Adopted Woodland Trails Park. Worked on Woodland Trails' crew grooming trails
and hanging park maps for over 20 years.
• Helped start and coached Elk River Special Olympics. Started lettering programs for
Special Olympic athletes at Elk River, Big Lake, and Monticello High Schools.
7.1 Simple Plat: Raspberry Ridge
Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing.
Kathryn Lehmann, 10170 208' Ave — expressed concern with where stormwater will run.
Mr. Leeseberg explained stormwater will be treated on site with holding ponds and/or
ditches on property. He added staff is working with the applicant to ensure there is not
increased water leaving the property.
Mary Flynn — 10189 208`h Ave — asked if a storm drain will be located in the cul-de-sac.
Mr. Leeseberg stated stormwater will be sheet drained from pavement to the ditches.
There being no one else to speak to this issue, Mayor Dietz closed the public hearing.
Mr. Leeseberg indicated the Parks and Recreation Commission recommended a 30 -foot trail
along the entire north side of Lot 1, Block 1. He explained based on prior approvals by the
City Council and agreements with the county, trails may be located in the 50 -foot county -
right -of -way and staff is recommending the condition be removed.
Moved by Councilmember Wagner and seconded by Councilmember Olsen to adopt
resolution 18-09 approving the final plat of Raspberry Ridge, with the following
conditions:
1. Staff approval of a complete application for a subdivision exemption combining
the 16 feet of land between the subject parcel and the Pheasant Run subdivision
with PID 75-113-3202.
2. The final plat of Raspberry Ridge must be recorded immediately after the
subdivision exemption noted in condition number one.
3. A Development Agreement must be signed by the city and developer prior to
releasing the final plat for recording.
4. A Letter of Credit shall be provided to the city in the amount of 100% of the costs
of the public improvements.
5. Upon completion of all improvements and acceptance by the city, a security or
warranty in a form acceptable to the city engineer must be secured.
6. Development Plan shall be approved by the city engineer prior to issuance of
building permits.
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7. Surface Water Management Fee shall be paid for three lots at the rate applicable
at the time the final plat is released for recording. (currently $116 per lot).
8. Park Dedication Fee shall be paid for three dwelling units at the rate applicable
when the subdivision is released for recording. The 2018 rate is $1,425.93 per lot.
9. All comments in the Stormwater Coordinator memo dated December 6, 2017,
shall be addressed.
10. Any item or condition found indicating the site is likely to yield information
important to pre -history or history shall immediately be reported to the city.
Further, the city reserves the right to stop work authorized in its approval until
the site is appropriately investigated and work is authorized.
Motion carried 3-0.
8.1 Final Plat Miske Meadows 4" Addition
Mr. Carlton presented the staff report.
Mayor Dietz clarified if the city chooses to leave the road closed the developer will be
responsible for constructing the temporary road/turn around and the city will be responsible
for costs associated with opening the access. Mr. Carlton stated he is correct.
Mayor Dietz stated he is in favor of leaving the barricade at least until the Twin Lakes
Corridor study has been completed. Councilmembers Wagner and Olsen concurred.
Moved by Councilmember Wagner and seconded by Councilmember Olsen to adopt
resolution 18-10 approving the final plat of Miske Meadows Fourth Addition with the
following conditions:
1. A Development Agreement must be signed by the city and developer prior to
releasing the final plat for recording.
2. Park Dedication shall be paid in the amount required by the city when the final
plat is released for recording (currently $1,425.93/lot).
3. Surface Water Management Impact Fee be paid in the amount required by the
city when the final plat is released for recording (currently $240/lot).
4. Water Availability Charge shall be paid in the amount required by the city when
the final plat is released for recording (currently $355/ plumbing unit).
5. A Letter of Credit shall be provided to the city in the amount of 100% of the costs
of the public improvements.
6. Upon completion of all improvements and acceptance by the city, a security or
warranty in a form acceptable to the city engineer must be secured.
7. Development Plan shall be approved by the city engineer prior to issuance of
building permits.
8. Satisfaction of all preliminary plat update conditions approved January 16, 2018.
9. Satisfaction of all comments in the comment letter dated February 13, 2018.
10. Staff approval of all updated plans.
11. All mail boxes shall be clustered.
12. Any item or condition found that indicates the site is likely to yield information
important to pre -history or history shall be reported to the city immediately.
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Further, the city reserves the right to stop work authorized in its approval until
the site is appropriately investigated and work is authorized.
13. Developer shall fully construct the extension of Lincoln Street and work with city
staff on the placement of breakaway barriers to prevent use by the public. The
connection will open to the public at a date to be determined by the City Council,
and all costs associated with opening the road will be at the city's expense.
Motion carried 3-0.
8.2. Deny Tax Increment Assistance for Elk River Lodge & Residential Suites,
LLC
Ms. Othoudt presented the staff report.
Mayor Dietz questioned if TIF can be granted after a project has been started. Attorney
Beck explained his understanding is the project must meet the but for analysis for TIF even in
a pooling situation and his understanding is this project would not meet the statutory
requirements.
Moved by Councilmember Olsen and seconded by Councilmember Wagner to adopt
resolution 18-11 denying tax increment assistance for Elk River Lodge & Residential
Suites, LLC. Motion carried 3-0.
8.3 Call for Public Hearing on Modification of the Development Program for
Development District No. I and Creation of Tax Increment Financing
District No. 25
Ms. Othoudt presented the staff report.
Moved by Councilmember Wagner and seconded by Councilmember Olsen to adopt
resolution 18-12 calling a public hearing on the modification of the Development
Program for Development District No. 1 and the creation of Tax Increment
Financing District (Housing) No. 25 and the adoption of a Tax Increment Financing
Plan therefor. Motion carried 3-0.
8.4 FleetCarma Study and 2018 Lease Recommendation
Ms. Bednar presented her staff report.
Mayor Dietz stated he believes this is a great option to try starting out small and seeing how
it works. Councilmembers Wagner and Olsen concurred.
Ms. Bednar indicated ERMU will be installing a charging station near City Hall for use.
Tom Sagstetter, ERMU — stated ERMU purchased a Chevrolet Bolt which is expected in a
couple of months. He added the charging station will be installed as soon as the frost clears.
8.5 Call Closed Meeting for Labor Negotiation Proposals
Mr. Portner presented the staff report.
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Moved by Councilmember Wagner and seconded by Councilmember Olsen to can a
closed meeting for Monday, March 6, 2018, at 6:00 p.m. to discuss labor negotiation
proposals for the IUOE Local 49 Union. Motion carried 3-0.
Mayor Dietz apologized to Councilmember Olsen for his outburst during Arena discussions
at the February 5 meeting.
9.1 Commission Interviews
Council interviewed applicants for vacant positions on city advisory comtnissions.
Arena Commission
The Council interviewed Kent Madsen.
Moved by Councilmember Olsen and seconded by Councilmember Wagner to
reappoint Kent Madsen to the Arena Commission for a three-year term to expire
February 28, 2021. Motion carried 3-0.
Energy City Commission
The Council interviewed Henry Griner and Harley Hanson.
Moved by Councilmember Olsen and seconded by Councilmember Wagner to
reappoint Trish Curtis (energy-related business representative) and Harley Hanson
(Chamber representative) and appoint Henry Griner (energy-related business
representative) to the Energy City Commission for three-year terms March 1, 2018,
through February 28, 2021. Motion carried 3-0.
Parks and Recreation Commission
The Council interviewed Dave Anderson, Mark Rathbun, and David Williams.
Moved by Councilmember Olsen and seconded by Councilmember Wagner to
reappoint David Anderson and appoint Mark Rathbun and David Williams to the
Parks and Recreation Commission for three-year terms March 1, 2018, through
February 28, 2021. Motion carried 3-0.
Planning Commission
The Council interviewed John Jordan, Rob Rydberg, and Brad Thiel.
Moved by Councilmember Olsen and seconded by Councihnember Wagner to
appoint John Jordan and reappoint Robert Rydberg and Brad Thiel to the Planning
Commission for three-year terms March 1, 2018, through February 28, 2021. Motion
carried 3-0.
Utilities Commission
Neither applicant was present for an interview. Mayor Dietz directed staff to contact both
applicants and schedule interviews for March 5.
10. Adjournment
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February 20, 2018
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There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:16 p.m.
Minutes preped by Jessica Miller.
Tina Allard, City Clerk
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