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01-07-1985 CC MIN . REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, JANUARY '7" 1985 --, Members Present: Mayor Hinkle, Councilmembers Engstrom, Williams, Schuldt and Gunkel Members Absent: None 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2. Administration of Oath of Office for Mayor and Councilmembers Ward 2 and Ward 3 The City Clerk administered the Oath of Office to th.e Mayor, Dick Hinkle, and Councilmembers Gene Schuldt and Warren Williams. 3. Agenda Item 18C. - Sneaky Pete's Amusement Device License and Elk River Youth Hockey Raffle and Item 20E. - the Brentwoods roads, were added to the January 7, 1985 City Council agenda. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE JANUARY 7, 1985 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 4. Minu tes Councilmember Gunkel indicated that there was an error in the amount of the bonds to be issued for the Barthel Planned Unit Development in the December 17, 1984 City Council minutes, page 2. The amount should be $3,400,000 for Parcel A only. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE MINUTES OF THE DECEMBER 17, 1984 CITY COUNCIL HEETING AS AMENDED. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 5. Open Mike No one appeared for this item. 6. Minor Administrative Subdivision Request - Public Hearing Mayor Hinkle indicated that Mr. Jerry Minor of Jerry's Auto on Highway #10 is requesting an administrative subdivision to allow him to purchase .38 acres from the property to the east of his auto dealership and to add it to his property. Mayor Hinkle indicated that Mr. Minor is requesting the administrative subdivision to allow him to add enough property to construct an additional building to his deal- ership. Mayor Hinkle opened the public hearing. Discussion was carried on regarding the property line and the road into the Minors' property. The City Administrator indicated that the administrative subdivision re- quest is in compliance with the City's zoning and subdivision regulations and therefore, it is recommended that the City Council approve the administrative sub- division request. City Council Minutes January 7, 1985 Page Two ~ Mr. Jerry Minor indicated that the new building would be used for cleanup purposes of automobiles. General discussion was carried on regarding the property line of the property adjoining Mr. Minor's property to the east. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION REQUEST BY MR. JERRY MINOR OF JERRY'S AUTO FOR .38 ACRES TO BE ADDED TO HIS CURRENT PROPERTY. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Designation of Vice-Mayor COUNCILMEMBER ENGSTROM MOVED TO APPOINT COUNCILMEMBER SCHULDT AS VICE-MAYOR FOR 1985. COUNCILMEMBER GUNKEL SECONDED THE MOTION... THE MOTION PASSED 5-0. 8. Designation of Official Newspaper COUNCILMEMBER GUNKEL MOVED TO DESIGNATE THE STAR NEWS AS THE CITY'S OFFICIAL NEWSPAPER. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 9. Designation of Official Depositories COUNCILMEMBER SCHULDT MOVED TO APPROVE THE AUTHORIZED DEPOSITORIES AS LISTED IN THE CITY ADMINISTRATOR'S MEMO TO THE MAYOR AND CITY COUNCIL DATED JANUARY 4, 1985 COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 10. Kreuser Zone Change Request - Continued Public Hearing Councilmember Gunkel indicated that Mr. Gene Kreuser is requesting a zone change for property that he owns on 3rd Street between Gates and Evans Avenue. Council- member Gunkel indicated that the property is currently zoned R-2 and Mr. Kreuser is requesting that the classification be changed to R-3 Townhouse/Multiple Family residential. Councilmember Gunkel indicated that the neighboring properties are zoned R-2, R-3 and R-4. Councilmember Gunkel further indicated that the Planning Commission voted unanimously to recommend to the City Council that the property be rezoned to an R-3 zone. Mayor Hinkle opened the public hearing. No one appeared for or in opposition of the zone change request. Discussion was carried on regarding the size of the property to be rezoned. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE ZONE CHANGE REQUEST BY MR. GENE KREUSER FOR HIS PROPERTY ON 3RD STREET BETWEEN GATES AND EVANS AVENUE FROM AN R-2 ZONE TO AN R-3 TOWNHOUSE/MULTIPLE FAMILY RESIDENTIAL ZONE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 11. HRA Appointment Mayor Hinkle indicated that at the present time, there are two vacancies on the City's HRA. One, created by the resignation of former Planning Commission member City Council Minutes January 7, 1985 Page Three --., Marty Tracy, and one by the expiration of the term of Don Schumacher. Mayor Hinkle further indicated that Mr. Don Schumacher has indicated that he does not wish to be reappointed to a five-year term on the HRA. Mayor Hinkle further indicated that he would like to see a member from the Planning Commission and a member from the City Council be appointed to the HRA. Councilmember Schuldt indicated that he felt is was appropriate to have a member from the Planning Commission serve on the HRA and suggested that the appointment be discussed with the Planning Commission members to see who would be willing to serve on the HRA. The HRA and its powers by statute were discussed. COUNCILMEMBER SCHULDT MOVED TO APPOINT COUNCILMEMBER GUNKEL TO THE HRA FOR A FIVE- YEAR TERM EFFECTIVE JANUARY 1, 1985. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 12. Planning Commission Appointments Mayor Hinkle indicated that terms of Bob Oster, Stewart Wilson and Mary Temple have expired December 31, 1984, and further indicated that each of the Planning Com- mission members wished to continue their positions on the Planning Commission. COUNCILMEMBER ENGSTROM MOVED TO APPOINT MR. BOB OSTER, MR. STEWART WILSON AND MS. MARY TEMPLE TO THE PLANNING COMMISSION FOR THREE (3) YEAR TERMS BEGINNING JANUARY 1, 1985. COUNCILMMEBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 13. Library Board Appointments Y~yorHinkle indicated that the terms of Norma Coleman, Betty Zehringer and John Nohr have expired on December 31, 1984. Mayor Hinkle indicated that Ms. Betty Zehringer and Norma Coleman have expressed their interest in serving on the Library Board again. Discussion was carried on regarding the Library Board members' duties and their communication between the Friends of the Library. It was the consensus that the City Administrator would research the bylaws of the Library Board and report to the City Council for their discussion. COUNCILMEMBER GUNKEL MOVED TO APPOINT MS. BETTY ZEHRINGER AND NORMA COLEMAN TO THE LIBRARY BOARD. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 14. Beautification Committee Appointments Mayor Hinkle indicated that he had formed the Beautification Committee to solicit help to clean up unsightly areas in the City, to provide plantings in the City and to generally take on projects to make the City more attractive. Mayor Hinkle indicated that the Beautification Committee has not accomplished what it was set out to accomplish and therefore, he is suggesting that the City Council extend the membership of the committee to other service organizations, for example, the 4-H Club, the Boy Scouts, Demolay or other groups. Mayor Hinkle indicated that he had four people that he would like the City Council to consider for appointment to the Beautification Committee. Mayor Hinkle indicated that those people were Joyce City Council Minutes January 7, 1985 Page Four --, Huntley, Bake Anderson, N on regarding extending th nine members. Discussion leaders of various groups Committee. llie Sachs and Warren Hudson. Discussion was carried Beautification Committee members from five to seven or was also carried on regarding the appointment of within the community to serve on the Beautification Councilmember Schuldt ind cated that he would like to think about the extension of the membership to the Beautification Committee and of persons that he would like to appoint to that committee. Councilmember Gunkel indicated that the City Council could consider extending the membership and yet they would not all have to be voting members. It was the consensus that the City Council would consider extending the membership of the Beautification Committee and reconsider further appointments at their next regularly scheduled City Council meeting. COUNCILMEMBER SCHULDT MOVED TO REAPPOINT MR. JIM BREDECK AND MR. MAG JOHNSON TO THE BEAUTIFICATION COMMITTEE. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-1. COUNCILMEMBER GUNKEL OPPOSED. 15. League Legislative Policies and Conference Mayor Hinkle indicated that the League of Minnesot Cities 1985 Legislative Action Conference is scheduled for January 29th and 30th in St. Paul. Mayor Hinkle indicated that the conference is scheduled to review and consider legislative policies for the League of Minnesota Cities for 1985. Mayor Hinkle further indi- cated that he and Councilmember Gunkel serve on the League Conference planning committee and will be in St. Paul on that day, therefore, they will plan on attend- ing the legislative action conference meeting. Discussion was carried on regarding the local government aid formula as proposed by the League of Minnesota Cities. Mayor Hinkle indicated that the City of Elk River will gain on almost every proposal as the local government aid for the City of Elk River is very low. It was the consensus that three members of the City Council and staff will attend the League Conference. 16. Minnesota Pipeline Company EAW Mayor Hinkle indicated that the City of Elk River has received a copy of an environ- mental assessment worksheet from the State Planning Committee regarding a pipeline project proposed to pass through the northeast corner of the City of Elk River. Mayor Hinkle indicated that in order for the pipeline to be constructed and to cross a City road, the pipeline company needs to obtain a permit from the City. Mayor Hinkle indicated that the environmental assessment worksheet is presented to the City, should the City want to provide comment on the project. Mayor Hinkle further indicated that the new pipeline is proposed to be laid parallel to the pipe- line that is currently there and further indicated that the pipeline will only affect two property owners in the City of Elk River. . City Council Minutes January 7, 1985 Page Five --, It was the consensus of the City Council that there were no additional comments to be made regarding the environmental assessment worksheet. 17. Designation of Industrial Boulevard as an MSA Road The City Administrator indicated that Resolution 85-1 is a resolution establishing Industrial Boulevard in the Industrial Park as a Municipal State Aid road. The City Administrator indicated that in the capital improvement program, it is anticipated that improvements will be made to the Industrial Park road and by desig- nating the road as an MSA road, the City Council will have the option to use MSA funds for the improvement of the road in the Industrial Park. Mr. John Gilbertson of Consulting Engineers Diversified, indicated that the designa- tion of Industrial Boulevard in the City's Industrial Park as a MSA road would decrease the available mileage in the City for MSA funding. Mr. Gilbertson in- dicated that 20 percent of the City's road miles are eligible for MSA designation. Discussion was carried on regarding the designation of MSA roads in the City. COUNCILMEMBER ENGSTROM MOVED TO ADOPT RESOLUTION 85-1, A RESOLUTION ESTABLISHING INDUSTRIAL BOULEVARD IN THE CITY'S INDUSTRIAL PARK AS A MUNICIPAL STATE AID HIGHWAY. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 18. Consider Mechanical Amusement Device Licenses and Raffle License A. Hagen's Super Valu B. Elk River Youth Hockey C. Sneaky Pete's and Elk River Youth Hockey Raffle COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE MECHANICAL AMUSEMENT DEVICE LICENSES FOR HAGEN'S SUPER VALU, ELK RIVER YOUTH HOCKEY AND SNEAKY PETE'S, AND A RAFFLE LICENSE FOR THE ELK RIVER YOUTH HOCKEY ASSOCIATION. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 19. Pay Estimate #2 for Watermain Construction COUNCILMEMBER SCHULDT MOVED TO APPROVE PAY ESTIMATE fI2 FOR THE WATERMAIN CONSTRUCTION TO LATOUR CONSTRUCTION IN THE AMOUNT OF $1,829.70. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 20. Administrator's Update A. City Facilities Mayor Hinkle indicated that he had felt that the City Council should consider inter- viewing other architects regarding the City facilities, as he felt another referendum should be offered to the voters as early as March. Mayor Hinkle further indicated that he has discussed with Mr. Jack Boarman the November referendum and the reasons for its failure and Mr. Boarman indicated that he wanted to continue his contact with the City and would do a survey of the City by telephone, regarding the City facilities. Mayor Hinkle indicated that Mr. Boarman indicated that he could complete a survey before the JanualiY'22nd meeting City Council Minutes January 7, 1985 Page Six of the Chamber of Commerce and the City Council. Mayor Hinkle indicated that in the essence of time, he felt it would be a benefit to the City to not change architects at this time because of the time required in interviewing new architects. Councilmember Gunkel indicated that she questioned the consideration of a new architect and further indicated that she did not have a problem with the design as was submitted by the architect, Mr. Jack Boarman. Councilmember Schuldt indicated that he does not have a clear-cut answer as to why the referendum failed and therefore, was supportive of a City survey to obtain citizens' input regarding the City facilities. Councilmember Engstrom indicated that he was also in favor of the survey to obtain citizens' input regarding the City facilities. Councilmember Willimas indicated that he felt the citizens should have more in- formation, specifically, models of what the proposed facility or remodeled facility would look like. It was the consensus of the City Council to authorize Jack Boarman to do a citizens' survey regarding the City facilities and to review the survey questions with the City Council prior to actually conducting the survey. COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE JACK BOARMAN ARCHITECTS TO CONDUCT A SURVEY OF THE ELK RIVER RESIDENTS BY TELEPHONE QUESTIONING THE CITY FACILITIES REFERENDUM AND TON CONTINUE THE ARTHITECT'S CONTACT WITH THE CITY IN AN EFFORT TO LEAD UP TO A CITY FACILITIES REFERENDUM IN THE SPRING. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. B. PUD TIF The City Administrator indicated that he and John Gilbertson of Consulting Engineers Diversified, would be meeting with the School Superintendent, Mr. George Zabee and Mr. Lloyd Brutlag, regarding the possibility of locating a water tower on school property. The City Administrator indicated that the specific site and design of the water tower are the two elements left to complete the feasibility study. The City Administrator further indicated that he has met with the Monticello City Manager and talked with the Princeton City Manager regarding tax increment financing. The City Administrator indicated that tax increment financing is not necessarily difficult, it is just time- consuming to go through the necessary steps. The City Administrator further indicated that he would be meeting with Mr. Sellergren, the City's Atrorney, regarding establishing the tax increment financing district. General discussion was carried on regarding the process of tax increment financing and the schedule required to compTe-te the work. Councilmember Gunkel indicated that she is concerned with the timing of the project, as the City has ninety days to accomplish the tax increment financing district after the building permit is issued. City Council Minutes January 7. 1985 Page Seven 1 The City Administrator indicated that he is confident the tax increment financing will be accomplished and further indicated that he will have the City's Attorney. Dave Sellergrenfrom Larkin, Hoffman, Daly, Lindgren coordinate the project. C. Heavenly Hills Assessment Appeal D. The City Administrator indicated that the City's Attorney is unavailable for trial on January 28th and has asked that the court consider an alternate date. The City Administrator further indicated that the alternate date has not been scheduled at this time. Budget ILwCi::; the consensus of the City Council that the City's budget would be discussed at Ene January 14th City Council meeting at 7:00 p.m. It was the consensus of the City Council to consider Planning Commission items at the February 11th City Council meeting, rather than the regular 3rd Monday City Council meeting, which is a holiday. E. Brentwood Roads Mr. John Gilbertson of Consulting Engineers Diversified indicated that he had received a letter from Mr. Dennis Anderson, developer of Brentwood, regarding the requirement of a berm near the Coor's property and repair of washouts on the shoulders to be completed in the spring. Mr. Gilbertson further indicated that Mr. Dennis Anderson has paid for the engineering fees required for the project. Mr. Gilbertson indicated that the sign posts are in and Mr. Anderson has received the street signs. Mayor Hinkle suggested that Mr. Gilbertson put the recommendation into a letter to the Mayor and City Council and Mr. Dennis Anderson with the time limit on the completion of the items in the spring. Mr. Gilbertson indicated that he would have a letter of recommendation for the City Council at their next scheduled City Counc.il meeting, with a time limit of June 1st to coincide with the park dedication fees requirement and further indicated that should that deadline not be met, no building permits would be issued in the development. The City Administrator indicated that the developer of Deerfield 2nd Addition, Mr. Gerry Smith, will be presenting a preliminary plat and further indicated that it is proposed Mr. Smith will be giving property, approximately 27 acres, instead of cash for the park dedication requirements. 21. Tentative Agenda The budget and the letter of recommendation from the City's engineer regarding Brentwood will be considered at the next regular scheduled meeting of the City Council. There being no further business, COUNCILMEMBER ENGSTROM MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. . aecJZY ;Jmitted.~ Ph~S BOedighe~ City Clerk/Treasurer PB:dk