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02-11-1985 CC MIN . 4. 1 4,'2. . ~ --, REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, FEBRUARY 11, 1985 Members Present: Mayor Hinkle, Councilmembers Engstrom, Williams, Schuldt and Gunkel Members Absent: None 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2 . Agenda Item 4~ - Jack Boarman - City Facilities, was added to the February 11, 1985 City Council Agenda. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE FEBRUARY 11, 1985 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 3. Minutes COUNCILMEMBER GUNKEL MOVED TO APPROVE THE MINUTES OF THE JANUARY 21, 1985 CITY COUN- CIL MEETING. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. CQUNCILMEMBER ENGSTROM MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 4, 1985 CITY COUNCIL MEETING. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. Open Mike No one appeared for this item. Jack Boarman - City Facilities Jack Boarman indicated that the City Council had given him direction to propose possible solutions to the City Hall facility and the public works garage that would bring the total cost within $995,000. Mr. Jack Boarman indicated that he was submitting four cost options for the City Council to review and discuss. Mr. Boarman indicated that the first option was the remodeling of the City Hall with the reduction of the overall new building area by approximately 2,000 square feet. Mr. Boarman further indicated that the first option proposed that the addition on the side be eliminated, therefore this would provide a reduction in the total cost of the project. Mr. Boarman indicated that in the first option, the public works garage would remain the same size at 12,000 square feet at a cost of $284,000. Mr. Boarman indicated tEat in that $284,000 there would be less site work, that is, more gravel, less blacktop artd approximately 2/3 of the equipment as originally proposed. Mr. Jack Boarman indicated that the second option proposed is the construction of a new building on the old site with approximately 1,000 square feel reduction in the total space. Mr. Boarman further indicated that in the second option, the public works garage was reduced in size by approximately 2,000 square feet and a cost of approximately $30,000. Mr. Jack Boarman indicated that the third option would provide a new building on a new site, specifically the Houlton property with the assumption that there would ~ . . . City Council Minutes February 11, 1985 Page Two be no cost for the land and the City could sell the present City Hall for $100,000. Mr. Boarman further indicated that there is approximately $50,000 budgeted for soil corrections on the Houlton property site. Mr. Boarman further indicated that in the new site, new building proposal, the public works garage was to remain the same size of 12,000 square feet at the $284,000. Mr. Jack Boarman indicated that the fourth option or proposal was the actual cost of the public works garage. Mr. Jack Boarman indicated that the assignment in- volved a 30% reduction in the original proposal which was a significant change in the total project. Mr. Boarman indicated that the reduction would move the proposal from a IS-year plan to approximately an 8 to 10-year plan. The City Administrator indicated that the Chamber of Commerce Board has taken a position regarding the municipal facilities, and two representatives of the board were present to discuss that position with the City Council. Councilmember Gunkel indicated that she met with the Chamber of Commerce Board to discuss the City Council's position authorizing Mr. Jack Boarman to prepare options for the City facilities to be within $995,000. Mr. Wes Hunt, president of the Chamber of Commerce, indicated that the Chamber was satisfied with the proposal and would support the City Council wherever they can. Mr. Duane Kropuenske indicated that the City Council could use the Chamber as an arm to the community with regard to the providing of information for the City facilities. Mr. Duane Kropuenske indicated that various Chamber businesses would be happy to display models of the proposed City facilities. Mr. Jack Boarman indicated that he would be able to have support materials in approx- imately 30 days with modification of the slide show and newsletter. Mr. Boarman further indicated that it would take approximately 6 weeks for preparation before a referendum. General discussion was carried on regarding necessary steps to be taken. Mr. Boarman indicated that he felt the City Council should hold another public hearing to prov- vide information regarding the tax issue to the community. There was no consensus of the City Council at this point. 5. Deerfield Second Addition Preliminary Plat/Public Hearing Mr. Jim Tralle, representative of the Planning Commission, indicated that Mr. Gerry Smith is requesting preliminary plat approval for Deerfield 2nd Addition. Mr. Tralle indicated that the plat is approximately 220 acres and consists of a total of 62 lots with each of the 62 lots consisting of a minimum of 2~ acres and 150 feet in width. Mr. Tralle indicated that in reviewing the preliminary plat, the key question is the extension of 197th Avenue east to the Knollwood Addition. Discussion was carried on regarding the extension of 197th east to the Knollwood Addition and who owned the property required for that extension. The City Administra- tor indicated that Mr. Everett Specht is the owner of the property between the pro- posed Deerfield 2nd Addition plat and the Knollwood Addition at 197th Avenue. . City Council Minutes February 11. 1985 Page Three Mr. Douglas Waletzko indicated that he was a property owner parallel to the pro- jected extension of 197th to the Knollwood Addition. Mr. Waletzko indicated that he would not want to pay for an assessment to extend 197th as the extension would not provide benefit to his property. Mr. Sheldon Vie, representing Mr. Gerry Smith, indicated that originally the plat was proposed with a cul-de-sac at 197th Avenue and further indicated that Mr. Smith would prefer the cul-de-sac rather than the extension of 197th to the Knoll- wood Addition. Mr. Dave Burandt, a resident in the area indicated that he felt the road should be constructed through to the Knollwood Addition and that the developer should pay for that extension. Mr. Jim Tralle, Planning Commission representative, indicated that the Planning Commission felt the City was in need of the proposed east-west through street, and therefore. the City should require it as a part of the plat. Mr. Tralle indicated that he felt the City should not be responsible for the construction of the extension nor should ,thee adjacent property owners. General discussion was carried on regarding the 66' by 700' of property Everett Specht owns between the proposed Deerfield 2nd Addition plat and the Knollwood Addition. The City Administrator indicated that it was not unusual for a city to request a developer to build a road outside of the proposed plat to connect up the proposed plat with another development. The City Administrator further indicated that he felt is was in the City's best interest to have that access from the pro- posed Deerfield 2nd addition plat to the Knollwood Addition, and therefore, it was his recommendation that if the property owner was not willing to sell the property, the City should consider condemnation to have that east-west access. The City Ad- ministrator further indicated that he felt the developer should pay for those condemnation costs. Mr. Jim Rossman of Christian Realty indicated that he felt the City was asking the developer for more than was necessary. specifically, 811 feet of paved road access to the dedicated park land. fill around the park land, and now the 700 foot access from the proposed plat to the Knollwood Addition. Councilmember Engstrom indicated that the developer could give the City cash instead of park land if the developer chose to do so. Councilmember Engstrom further in- dicated that it was his understanding that the proposed dedicated park land was too low for actual development. Mr. Jim Tralle indicated that he understood the developer's position and further indicated that he felt there was nothing wrong with the City's request that the access to the Knollwood addition be developed and further indicated that ultimately, the developer would benefit from that access. Councilmember Schuldt indicated that he felt 197th Avenue should go through to the Knollwood Addition, if for no other reason than emergency service. Councilmember Schuldt indicated that he felt it was not the City's responsibility for that access or the adjoining property owners' responsibility, and further indicated that he felt it was the developer's responsibility as his development will benefit from that ac- cess. . . . City Council Minutes February 11, 1985 Page Four Councilmember Williams indicated that he felt the access from the Deerfield 2nd Addition to the Knollwood Addition would be a definite advantage for the City. Councilmember Williams further indicated that he did not feel it was the adjoining property owners' responsibility as he also did not feel it was the developer's responsibility in total. Councilmember Williams indicated that he felt the access was necessary, that the property should be purchased from Everett Specht, and the expenses should be shared between the City and the developer. The City Administrator indicated that it was suggested in his memo that the con- tinuous road be designated as an MSA route, therefore, MSA funds could be used for purchase and the construction of that access. Mayor Hinkle indicated that he was in agreement with Councilmember Williams, that is, that the City would receive a definite benefit by requiring the access. The City Administrator indicated that the City Council could, by. resolution, shift MSA road designations, therefore, designating the 197th Avenue as an MSA road. The City Administrator further indicated that the City Council could approve the preliminary plat with the requirement that the developer be required to make the connection from the Deerfield 2nd Addition plat to the Knollwood Addition, with the intent that 197thAvenue be designated as an MSA road. Mr. Sheldon Vie, the representative of Mr. Gerry Smith, indicated that he felt Mr. Smith would be interested in splitting the cost of that access. Discussion was carried on regarding the Soil Conservation Service's review of the plat. The City Administrator indicated that the information would be available to the engineer from the Soil Conservation Service office. Councilmember Schuldt indicated that he was not necessarily convinced that the developer should not be wholly responsible for the 700 foot access from the Deerfield 2nd Addition to the Knollwood Addition. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE DEERFIELD SECOND ADDITION PRELIMINARY PLAT SUBJECT TO THE FOUR CONDITIONS AS SPECIFIED IN THE CITY ADMINISTRATOR'S MEMORANDUM TO THE MAYOR AND CITY COUNCIL DATED FEBRUARY 7, 1985, WITH THE DESIGNA- TION OF 198TH ANb 197TH FROM OAK LANE TO TYLER STREET AS AN MSA ROAD AND WITH A 50/50 SHARED COST FOR THE COST OF CONSTRUCTION OF THE 700 FEET FROM THE PROPOSED PLAT TO THE KNOLLWOOD ADDITION TO BE PAID FOR BETWEEN THE CITY AND THE DEVELOPER. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 3~1. COUNCILMEMBER SCHULDT OPPOSED. 6. Purchase and Acceptance of One Ton Truck from. Elk River Ford Mr. Phil Hals, Street Superintendent, indicated that on the 18th day of April, 1984, a one ton Ford Truck was ordered from Elk River Ford. Mr. Hals indicated that due to manufacturing problems, Ford Motors was not able to build the truck as a 1984 model and therefore, built it as a 1985 model. Mr. Hals further indicated that the truck was received by Elk River Ford approximately 2 weeks ago and the net change in the price of the 1985 model is $528.38 more to the City. City Council Minutes February 11~ 1985 Page Five --, Mr. Wade Turner, representative of Elk River Ford submitted a memo to the City Administrator outlining the difference in vehicles and ultimate difference in cost. Mr. Turner indicated that the additional $825.38 does not allow for any profit to Elk River Ford. The City Administrator indicated that quotes were taken on the one ton vehicle, and the original price submitted by Elk River Ford was the low price, therefore, Elk River Ford was given the bid. The City Administrator indicated that it puts the City in an awkward position, as the bid was awarded to the low bidder for the 1984 model. The City Administrator indicated that the City Council could reject all bids and authorize rebidding of the vehicle. General discussion was carried on regarding the bid bond, rebidding the truck, and specifications for a one ton vehicle. Mr. Wade Turner indicated that he was requested the City Council's consideration of some cost recovery but would rebid the truck if the City Council chooses to reject the bids and authorize rebidding. Mr. Wade Turner indicated that he would like to ask the Elk River Ford owner if he would prefer to rebid the truck rather than sell the truck at the original bid price. Councilmember Engstrom suggested that Mr. Wade Turner discuss the options with the Elk River Ford owner and notify the City within 10 days of his decision. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE THE CITY STAFF TO PURCHASE THE ONE TON TRUCK AT THE ORIGINAL BID PRICE OR TO VACATE THE PURCHASE ORDER AND REBID THE UNIT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Purchase of Street Department Vehicles Mr. Phil Hals indicated that he requested bids for two vehicles to replace the two Dodges that are about worn out. Mr. Hals indicated that he is using the two Dodges to haul dirt to the park and would request that the City Council allow him to keep them on hand for the summer and then sell them in the fall. Mr. Hals in- dicated that he is looking at two identical vehicles from Johnson Motors. General discussion was carried on regarding the equipment the Street Department has on hand and the dump trucks Mr. Hals was recommending that the City purchase. Mr. Phil Hals indicated that he is interested in buying a pair of units which would provide ease of operation and maintenance as they are identical. General discussion was also carried on regarding the purchase of new trucks versus used trucks. Mr. Phil Hals indicated that there was approximately $15,000 difference between the purchase of two new trucks and the two used trucks. Mr. Phil Hals indicated that he anticipated mounting a plow and wing on one of the vehicles. Further discussion was carried on regarding the purchase of the two trucks and plow as anticipated in the capital improvement program. Discussion was carried on regarding the prior use of the vehicles as milk trucks. COUNCILMEMBER SCHULDT MOVED TO ACCEPT MR. PHIL HAL'S RECOMMENDATION TO PURCHASE THE TWO INTERNATIONAL TRUCKS FROM JOHNSON MOTORS. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSEb 4-0. . . City Council Minutes February 11, 1985 Page Six 8. Ordinance Amendment Regarding Updated Building Code - Public Hearing Mr. Jim Tralle, representative of the Planning Commission, indicated that the Zoning Ordinance Amendment is a formality to amend the City's current zoning ordinance to provide for the enforcement of the 1980 addition of the Minnesota State Building Code. Mr. Tralle indicated that at the present time the City is enforcing the 1980 Edition of the Minnesota State Building Code, but the current ordinance does not reflect that enforcement. Mayor Hinkle opened the public hearing. No one appeared for or in opposition of the zoning ordinance amendment. COUNCILMEMBER WILLIAMS MOVED TO ADOPT ORDINANCE 85-2, AN ORDINANCE AMENDING THE CITY CODE REGARDING ADOPTION OF THE STATE BUILDING CODE. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 9. Ordinance Amendment Regarding Principal Uses in C-3A Zone - Public Hearing Mr. Stewart Wilson, representative of the Planning Commission, indicated that the ordinance amendment to the C-3A Highway Commercial district is recommended, as retail grocery stores and retail new auto parts stores have not be listed as princi- pal uses in a C-3A Highway Commercial district. Mr. Wilson indicated that current- ly, Ron's Country Foods and the new auto parts store on Highway #10 are nonconform- ing uses. Mr. Wilson indicated that the Planning Commission at their January 22, 1985 meeting, considered the ordinance amendment and unanimously recommended that both uses be listed as a principal use in a C-3A district. Mayor Hinkle opened the public hearing. No one appeared for or in opposition of the ordinance amendment. COUNCILMEMBER SCHULDT MOVED TO ADOPT ORDINANCE 85-1, AN ORDINANCE AMENDI:N,G',' SECTION 900.12 OF THE ELK RIVER CITY CODE TO PROVIDE AS A PRINCIPAL USE IN C-3A HIGHWAY COMMERCIAL DISTRICT, RETAIL GROCERY STORES AND RETAIL NEW AUTO PARTS STORES. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 10. Sherburne/Wright County Cable Communications Commission Policy on Access and Appointment of New Commission Representative The City Administrator indicated that he would like the City Council to consider a policy on cable communications access and an appointment to replace him on the cable commission. The City Administrator indicated that a committee has been formed regarding cable communications access. The City Administrator indicated that orig- inally it was proposed that there would be one central studio located in Buffalo. The City Administrator further indicated that the committee has now determined that use must be readily available and therefore, it would be better to be decentral- ized through the cable communications system. The City Administrator indicated that the City of Elk River is very interested in the decentralization as the City of Elk River is located on the far edge of the system and yet is the biggest city and school district. The City Administrator indicated that as part of the decentral- ization, a small studio could be established at the school and further indicated that the City and School both support the decentralization. .11. . City Council Minutes February II, 1985 Page Seven General discussion was carried on regarding the benefits of cable communications. The City Administrator indicated that one key issue to cable communications would be the local programming for both the School District and the City. The City Ad- ministrator indicated that the decentralization would not create additional cost, it would just use the studio equipment differently. The City Administrator indicated that there could possibly be three or four smaller production facilities rather than one very sophisticated facility in Buffalo. COUNCI~ERENGSTROM MOVED TO AUTHORIZE THE CITY ADMINISTRATOR TO TAKE THE POSITION OF SUPPORTING DECENTRALIZATION AT THE CABLE COMMUNICATIONS ACCESS COM- MITTEE MEETING. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. The City Administrator indicated that he recommends that the City Council appoint Mr. David Flannery, Assistant Superintendent, to the Cable Communications Commission. The City Administrator indicated that Mr. Flannery has been designated by the School to represent the School's interest in the cable communications. The City Administra- tor further indicated that he felt Mr. Flannery could best represent the City and School District in the negotiating process of decentralization. The City Administra- tor further indicated that he felt the City Council should establish a regular means of communication with Mr. Flannery regarding the Cable Communications Commission. COUNCILMEMBER GUNKEL MOVED TO APPOINT MR. DAVID FLANNERY TO REPRESENT THE CITY OF ELK RIVER ON THE CABLE COMMUNICATIONS COMMISSION EFFECTIVE FEBRUARY 18, 1985. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. School Resolution regarding Traffic Signalization on School Street The City Administrator indicated that the School would be presenting a formal resolution to the City Council requesting flashing signs on School Street when children are present and also for a signal light at the intersection of Jackson and School Street. 12. Library Board Appointment Councilmember Gunkel indicated that she had received a recommendation from the Friends of the Library to appoint Ms. Ellie Kretsch to serve on the Library Board. COUNCILMEMBER GUNKEL MOVED TO APPOINT MS. ELLIE KRETSCH TO SERVE ON THE LIBRARY BOARD FOR A THREE-YEAR TERM ENDING DECEMBER 31, 1987. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 13. Administrator's Update A. CED Bridge Study The City Administrator indicated that he had received a letter from Consulting Engineers Diversified regarding the project development report and location design study for the Main Street Bridge over the Elk River establishing a fee for that study to be $4,100. The City Administrator indicated that the City Council may not want to take action at this time regarding the study in con- sideration of the possible change of engineering services. It was the consensus of the City Council to table the PDR/LDS report. . City Council Minutes February 11. 1985 Page Eight B. Budget Completion It was the consensus of the City Council that the City Council would finalize the 1985 budget at their February 25. 1985 City Council meeting. C. Miscellaneous The City Administrator indicated that the Heavenly Hills assessment trial had started with most of the day being used by witnesses for the other side. The City Administrator indicated that the City had one appraiser. one resident, Mr. John Gilbertson, and himself testify, and further indicated that he would testify again the next day along with one more appraiser. The City Administra- tor indicated that the judge does not want to waste any time. is interested in only the facts and is very anxious to get the testimony over. D. Consideration of Engineering Services Mayor Hinkle requested the City Council's oplnlon regarding engineering services. Councilmember Engstrom questioned the City's responsibility to CED regarding the road improvement in the Industrial Park. The City Administrator indicated that it was the City Council's discretion to change engineers at any time, if the change is warranted. General discussion was carried on regarding the proposal from Terry Mauer of Maier Stewart and the proposed change in engineers at Consulting Engineers Diversified. The City Administrator indicated that Consulting Engineers Diversified is interested in talking to the City Council as is a representative from TKDA regarding engineering services. Councilmember Engstrom indicated that the engineering firm of Maier Stewart offers Terry Mauer. an engineer that knows the City and has rapport with the citizens in the community. Further discussion was carried on regarding the selection of an engineering firm. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE THE CITY OF ELK RIVER TO ENTER INTO AN AGREEMENT WITH MAIER STEWART FOR ENGINEERING SERVICES WITH THOSE ENGINEERING SERVICES TO BE PROVIDED BY MR. TERRY MAUER. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILME:MBERWILLIAMS ABSTAINED. 14. Check Register COUNCILMEMBER WILLIAMS MOVED TO APPROVE THE FEBRUARY 11TH CHECK REGISTER. COUNCIL- MEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 15. Tentative Agenda The Beautification Committee and the budget are items tentatively scheduled for the February 25th City Council meeting. There being no further business, COUNCILMEMBER ENGSTROM MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted. Ql,,1~ 'I:;{>f/rI~' ~,;.." i Ph;~~is Boedighe~~"vvv City Clerk/Treasurer PB:dk