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03-11-1985 CC MIN REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY~ MARCH 11~ 1985 ---, Members Present: Councilmembers Engstrom, Williams, Schuldt and Gunkel Members Absent: Mayor Hinkle 1. The meeting was called to order by Acting Mayor Schuldt. 1~. Agenda Item 8 - Liquor Signs, Item 9 - Landfill Fees, and Item 10 - Update, were items added to the March 11~ 1985 City Council agenda. COUNCILMEMBER WILLIAMS MOVED TO APPROVE THE MARCH 11, 1985 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 2. Beautification Committee and Larry Morrell Acting Mayor Schuldt indicated that the Beautification Committee was present to discuss alternate proposals for the flagpole base. Mr. Mag Johnson, Mr. Tony Jar- moluk~ and Mr. Dan Anderson were present to discuss the proposed flagpole base. Mr. Dan Anderson indicated that Mr. John Bailey was also present to discuss the flagpole base, as Mr. Bailey's architect had designed the plans for the flagpole base. Mr. Anderson indicated that Mr. Bailey was interested in completing the base of the flagpole and had indicated his intent to contribute to the cost of the flag- pole base. Mr. Tony Jarmoluk indicated that the Beautification Committee did not have any other alternate plans other than the one proposed by Mr. Bailey's architect last fall. The proposed cost and plan was reviewed by the City Council and the Beautifica- tion Committee. General discussion was carried on regarding the possibilities of development in the downtown area. Councilmember Gunkel indicated that she was not in favor of spending approximately $10~000 - $20~000 for an elaborate flagpole base when the City had numerous other needs; specifically, an economic development coordinator. Council- member Gunkel further indicated that she felt the proposed plan was much too elaborate for the small space in the downtown area, especially when there were no plans for redevelopment in the downtown. Mr. Tony Jarmoluk indicated that he felt the flagpole was in the heart of the down- town and it was very important that the flagpole have a base as proposed in the plan. General discussion was carried on regarding the cost of just the flagpole base~ and eliminating the various walkways and benches as originally proposed. Mr. Bailey indicated that the flagpole base along would cost approximately $6,000 - $8,000. Further discussion was carried on regarding cost of the flagpole base as proposed. Acting Mayor Schuldt indicated that the City Council had not budgeted any money specifically for the Beautification Committee. There was a consensus of the City . City Council Minutes March 11, 1985 Page Two ~ Council that the Beautification Committee should submit a proposal for only the flagpole base to the City Council and the City Council would determine where the approximate $5,000 would come from in the general fund budget. Acting Mayor Schuldt indicated that ilie Beautification Committee had requested Larry Morrell to come to the City Council meeting to discuss his property on the corner of Jackson and School Street. General discussion was carried on regarding the kinds of storage Larry Morrell has on his property and the kinds of businesses conducted from that location. Discussion was carried on regarding the nonconforming use of the transfer company and the com- mercial use of the property. The City Council indicated that Mr. Morrell should clean up the property and make it more presentable to the general public. Mr. Morrell indicated that he would like to relocate, by purchasing the City's five acres on Highway 11169 and selling his property to the City. Mr. Morrell indicated that he would ask a fair market price for the property. It was the consensus that Mr. Morrell would keep the property, the wood and other items stored in an orderly fashion. I Phil Hals, Street Superintendent, was present to discuss a proposed plan for the clean up of the hillside along Highway #10 from the City Hall toward the UPA property. Mr. Hals indicated that the Demolay Boys would work with him during the Easter vacation to brush out the area. The plan proposed by Phil Hals would involve some evergreen tree plantings and a flowering foliage in the area of the Welcome to Elk Riyer sign. It was the consensus of the City Council that Mr. Hals should proceed with working with the Demolay Boys to clean up the bank along Highway #10. 3. Joint Powers Agreement with Sherburne County - Computer Hardware Purchase The Police Chief, Tom Zerwas, indicated that the joint powers agreement is an agree- ment between the City of Elk River and Sherburne County for the purpose of implementing a program of shared data processing facilities. Chief Zerwas indicated that the ENFORS computer law enforcement system is a police system which the Sherburne County Sheriff's Department and the City of Elk River would purchase as a shared system. Chief Zerwas indicated that the cost to the City for the system would be $8,840.00 with a monthly support fee of $105.00 and the cost to Sherburne County would be $22,000 with a monthly support fee of $416.00. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE CITY OF ELK RIVER TO ENTER INTO A JOINT POWERS AGREEMENT WITH SHERBURNE COUNTY AND TO AUTHORIZE THE POLICE CHIEF TO PROCEED WITH THE PURCHASE OF THE COMPUTER HARDWARE AND SOFTWARE FOR THE ENFORS COMPUTER LAW ENFORCEMENT SYSTEM. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION. THE MOTION PASSED 4-0. . City Council Minutes March 11, 1985 Page Three Tom Zerwas, Police Chief, indicated that LeFebvre's Trucking has requested contract- ing the Police Department for a police escort to haul bridge beams from Elk River to the City of Fridley. Discussion was carried on regarding the required need by the State of Minnesota for a law enforcement escort. Councilmember Williams requested that the Police Chief receive a confirmation in writing from the City's insurance agency that the police officers and vehicles will be covered by insurance. It was the consensus of the City Council to authorize the Police Chief to proceed with contracting with LeFebvre Trucking to provide police escort for transfer of the bridge beams from Elk River to the City of Fridley. 4. Star Cities Update Dick Gongoll, Chairman of the Economic Development Commission, was present to update the City Council on the Star Cities program status. Mr. Gongoll indicated that the preliminary draft of the fact booklet was sent to the State of Minnesota for their review. Mr. Gongoll indicated that the State required the booklet to provide additional, more detailed information and the committee was in the process of compiling that information. Mr. Gongoll indicated that the revised fact booklet should be ready for submission to the State in approximately 2 to 3 weeks. Mr. Gongoll further indicated that once the State of Minnesota approves the fact booklet it will be brought to the City Council for the approval prior to publication. Mr. Dick Gongoll indicated that the next step is the forming of a marketing team to then go to the State for the Star City designation test. Mr. Gongoll further indi- cated that it is anticipated that final approval for Star City designation should come from the State approximately June or July. Mr. Dick Gongoll indicated that a computer bill had been submitted from Cliff Lundberg to the City for computer time and typist time to update the fact booklet. Mr. Gongoll indicated that Mr. Lundberg has all of the fact booklet research information on floppy disks for his computer, and further indicated that he felt the $450.00 bill was appropriate and recommended that the City Council authorize payment. 5. Engineering Study Authorization for the Main Street Bridge Replacement Acting Mayor Schuldt indicated that the preliminary design report for the Main Street Bridge was necessary to get the bridge into the schedule for funding purposes. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE MAIER STEWART AND ASSOC., INC. TO PERFORM THE PRELIMINARY DESIGN REPORT FOR THE MAIN STREET BRIDGE AND TO PROVIDE THE CITY COUNCIL WITH A COST ESTIMATE FOR THE STUDY. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 6. Sewer Connection Charge for Food-n-Fuel Acting Mayor Schuldt indicated that the City Council previously approved the concept that would allow for the Food-n-Fuel operation in the Barrington Place Planned Unit Development to enter into a payment schedule agreement for the sewer connection fees. City Council Minutes March 11, 1985 Page Four --, COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE MAYOR TO SIGN A SEWER PAYMENT AGREEMENT BETWEEN THE CITY OF ELK RIVER AND BOWEN ENTERPRISES FOR THE FOOD-N-FUEL OPERATION IN THE BARRINGTON PLACE PLANNED UNIT DEVELOPMENT. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Mn/DOT Letter Regarding School Street and Highway 11169 Signalization The City Clerk indicated that the letter from Mn/DOT was in response to the City Council's resolution 85-3, a resolution requesting a signal at Highway #169 and School Street. The City Clerk indicated that Mn/DOT will perform a study of the intersection and provide an analysis of the study to the City Council sometime in July. 8. Liquor Store Sign COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE THE LIQUOR STORE MANAGER TO PROCEED WITH' THE PURCHASE OF AN OUTDOOR SIGN WITH YELLOW BACKGROUND AND BLACK LETTERING FROM THE ARROW SIGN COMAPNY AT A COST OF $2,289.00. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 9. Landfill Fees Acting Mayor Schuldt indicated that the City Council has not specifically determined how the 15~ per cubic yard landfill fees were to be used. General discussion was carried on regarding the need to specify that the landfill fees be used for environmental protection. COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE THAT THE LANDFILL FEES COLLECTED FROM THE LANDFILL ARE TO BE SET ASIDE IN A SPECIAL SUPER FUND FOR ENVIRONMENTAL PROTECTION TO BE USED AT THE DISCRETION OF THE CITY COUNCIL. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 10. Update The City Clerk indicated that the Mayor requested that the City Council be informed that the Anoka County Commissioners will be sending a resolution to the City Council supporting the RDF burn site in Elk River. The City Clerk indicated that Mr. Jack Boarman has completed remodeling plans for the City Hall building and a model of the proposed remodeling and will be present at the Thursday, March 14th meeting between the City Council and the County Com- missioners. The City Clerk, Phyllis Boedigheimer, submitted verbal resignation of her position as City Clerk/Treasurer. There being no further business, COUNCILMEMBER GUNKEL MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, Phyllis Boedigheimer City Clerk/Treasurer PB:dk