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03-25-1985 CC MIN --, MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MARCH 25, 1985 Members Present: Mayor Hinkle, Councilmembers Williams, Schuldt and Gunkel. Members Absent: Councilmember Engstrom The meeting was called to order at 7:00 by Mayor Hinkle. 1. Jack Boarman and five miscellaneous other issues were added to the March 25, 1985 City Council Agenda. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 3-0. l~. Jack Boarman - Remodeled City Hall Model Mr. Jack Boarman brought in a model of the remodeled City Hall for the City Council's review. Mr. Boarman reviewed the anticipated costs of the remodeling and the type of construction proposed. Mr. Boarman indicated that the proposed City Hall remodeling would consist of approximately 11,400~quare feet at a cost of approximately $714,000.00. Mr. Boarman indicated that it was the City Council's consensus that the cost was the primary issue in the city hall referendum failure and, therefore, the scaled down proposal has been presented to the City Council. Mr. Boarman indicated that he felt the City Council would have to purchase the county building at a price of approximately $500,000.00 as approximately $200,000.00 is needed for remodeling of the County building and, therefore, bringing the cost to a comparison with the proposed $714,000.00 anticipated for the remodeling of the City Hall building. It was the consensus of the City Council to wait until after the April 2nd County Commissioners meeting before pursuing the City Hall facilities further. 2. Consider One Ton Truck Bid Mr. Phil Hals, City Street Superintendent, submitted a memo to the City Council listing the bids received, March 20, 1985 for a one ton truck cab and,chassis. Mr. Phil Hals indicated that the low bid was Elk River Ford in the amount of $9,498.97.00 for a gasoline powered one ton truck cab and chassis. Mr. Hals indicated that A~t( Goebel Ford, at a price of $9,997.00 was second, and further indicated that it would take six months to receive a vehicle from Art Goebel Ford. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE TIIE PURCHASE OF A ONE TON TRUCK CAB AND CHASSIS FROM ELK RIVER FORD IN TIlE AMOUNT OF $9,498.97. COUNCILMEMBER SCHULDT SECONDED TIlE MOTION. THE MOTION PASSED 4-0. Mr. Phil Hals indicated that he had a flag pole base planned to present to the City Council at their next meeting. Mr. Hals indicated that the estimated cost for his proposed flag pole base is approximately $2,000.00. --, Elk River City Council Minutes March 25, 1985 Page Two 3. Cowles Private Road Easement Agreement Mayor Hinkle indicated that Ron Black representing Mr. George Cowles and Mrs. Cowles was present to discuss the Cowles private road easement agreement for property owned by Mr. & Mrs. Cowles on Cleveland Street in the City of Elk River. Mr. Ron Black reviewed the chronology of the events leading up to the private road agreement. Mr. Black indicated that Mr. Cowles was under the impression that his property had been subdivided by the City Council's action at the November 19, 1984 City Council Meeting when the City Council approved the Cowles administrative subdivision request. Mr. Black indicated that in December, Mr. Cowles received a private road agreement to be signed and submitted to the City. Mr. Black further indicated that at the time of the sale of the property and registering of the mortgage, it was determined that the administrative subdivision had not been filed due to the lack of a private road agreement. Discussion was carried on between the City Council, Mr. Ron Black and Mr. George Cowles regarding the deed of a private road agreement. Discussion was also carried on regarding the easements of the three properties involved in the administrative subdivision. Review of the subdivision of the property, the easements and the subdivision were discussed at length between Mr. Ron Black and the City Council. It was the consensus of the City Council to request the City's Attorney to review the need of a private road agreement and to make a recommendation to the City Council. Further discussion was carried on regarding the liability of the legal fees. COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE THE CITY TO PAY UP TO $150.00 FOR LEGAL COSTS CONCERNING THE COWLES PRIVATE ROAD AGREEMENT AND ADDITIONAL COSTS ABOVE THE $150.00 SHALL BE BILLED TO THE COWLES'. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 4. Consider Designation of Acting City Clerk Mayor Hinkle indicated that the City Council must designate an Acting City Clerk in the absence of a City Clerk. COUNCILMEMBER SCHULDT MOVED TO AUTHORIZE MR. ORVIL JOHNSON TO ACT AS CITY CLERK AND, THEREFORE, SIGN CHECKS AND DOCUMENTS AS REQUIRED. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 5. Miscelleneous Items A. A memorandum from the Liquor Store Manager regarding legislation authorizing wine to be sold in grocery stores. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 85-7. A RESOLUTION STATING THE CITY OF ELK RIVERS' OPPOSITION TO THE SALE OF WINE IN. GROCERY STORES. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. ---, Elk River City Council Minutes March 25, 1985 Page Three B. Mayor's Letter as Introduction for the Star City's Book Mayor Hinkle requested the City Council to review his letter to be placed in the Star City's Book for publication. It was the consensus of the City Council to proceed with the printing of the Star City Book. C. Gravel Tax Bill Mayor Hinkle indicated that the law firm of Larkin, Hoffman, Daly, Lindgren has requested the City to consider lobbying for the gravel tax at the State Legislature. General discussion was carried on regarding the cost of the lobbying fees in the 1984 legislature. Mayor Hinkle indicated that even though the City has requested that Sherburne County participate in those 1984 lobbying fees, it was his opinion that the County would not reimburse the City. Therefore, it was his suggestion that the County pay lobbying fees in 1985. It was the consensus of the City Council that Sherburne County pursue the services of the Larkin, Hoffman Law Firm in lobbying for the gravel tax in the 1985 legislature. D. City Clerk Applications General discussion was carried on regarding the city clerk applications. It was the consensus of the City Council that the City advertise in the local newspapers and the Minneapolis Star and Tribune. E. School Board Meeting Mayor Hinkle indicated that a school board meeting was scheduled for March 26, at 7:15 p.m. to review the tax increment financing plan. F. Cliff Lundberg Computer Bill Mayor Hinkle indicated that he had discussed the submitted computer bill from Mr. Cliff Lundberg with John Pearce, and further indicated that Mr. Pearce felt that the bill was in order with the work performed. General discussion was carried on regarding the fees charged for computer time. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE PAYMENT OF THE CLIFF LUNDBERG COMPUTER BILL. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 2-1. COUNCILMEMBER SCHULDT OPPOSED. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE INVESTIGATION OF THE POSSIBILITY OF OBTAINING THE CURRENT INFORMATION ON MR. CLIFF LUNDBERG'S COMPUTER TO BE --, Elk River City Council Minutes March 25. 1985 Page Four PLACED ON THE CITY'S COMPUTER AND ALL FUTURE WORK FOR THE STAR CITIES TO BE DONE ON THE CITY'S COMPUTER. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. G. EPA Bills COUNCILMEMBER WILLIAMS MOVED TO AUTHORIZE THE PAYMENT OF THE EPA BILLS FOR THE WASTE WATER TREATMENT PLANT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. There being no further business, COUNCILMEMBER GUNKEL MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. ~y~ Phyllis Boedigheimer .A.-I- City Clerk/Treasurer ~ PB:st