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06-03-1985 CC MIN REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, JUNE 3, 1985 Members Present: Mayor Hinkle, Councilmember Schuldt, Engstrom and Gunkel Members Absent: Councilmember Williams 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2. Agenda Item 9~ - Continuation of Public Hearing for Berthold Moritz Administrative Subdivision, and Item ll~ - Authorization for Tom Bublitz to sign checks were items added to the June 3, 1985 City Council agenda. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE JUNE 3, 1985 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. 3. Minutes A. May 9, 1985- Board of Equalization Meeting Councilmember Schuldt questioned the wording of Item #9 - Warren Williams, "that the assessed valuation for the Warren Williams property remain at $136.000." as he understood that the assessed valuation in question was lowered. Mayor Hinkle explained that the valuation remained at the 1984 valuation and was not increased for 1985. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE MAY 9, 1985 BOARD OF EQUALIZATION MEETING MINUTES. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. B. May 13, 1985 City Council Minutes Councilmember Gunkel stated that in "Members Present", it indicated that Council- memger Schuldt arrived at 8:30 p.m., not Councilmember Engstrom. Councilmember Gunkel further stated that on page 2, Library Board, it was incorrectly stated that Vickie Sullivan was appointed for a 3 year term and should read, "to fill the unexpired portion of the three year term of Colleen Olson." COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE MINUTES OF THE MAY 13, 1985 CITY COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. C. May 20, 1985 City Council Minutes Councilmember Gunkel indicated that she would like the official minutes for Item #10 - Conditional Use Permit for Darrel Boyd - to reflect her concern that this type of use was stretching the limits of the conditional use permit ordinance and did not feel that this was the intent of the ordinance. Councilmember Schuldt indicated that this was his feeling also and that perhaps future requests of this type should be handled in a different manner. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE MINUTES OF THE MAY 20, 1985 CITY COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. City June Page Council Minutes 3, 1985 Two 4. Open Mike Mr. and Mrs. Wayne Kiel were present to address the City Council regarding a request to allow a mobile home to be placed on their property located on Meadowvale Road, to be used as a residence for Mrs. Kiel's mother. Mr. Kiel stated that his mother-in-law was elderly and needed to have someone close by for health reasons, and that she needed medication five times a day. Mr. Rick Breezee reviewed the City's ordinance regarding placement of mobile homes on property in connection with a farm operation and that the person(s) occupying the mobile home must be immediate family members of the agricultural property owner. Mr. Breezee further reviewed the ordinance which allows mobile homes to be placed on property as temporary resiidence while a new home is being constructed. As neither of the ordinances applied in this particular instance, Mr. Breezee stated that he felt that the use requested was not addressed in the ordinance and that for the Council to give approval to the Kiels, they must consider the possibility of setting a precedent and could expect numerous future requests of this nature. Mr. Breezee further stated that he has received quite a number of requests like this in the past and that those persons either split off a 2~ acre parcel to provide for a separate lot on which to place a mobile home for elderly relatives. He also questioned whether or not the Kiels have considered the possibility of adding on to their present home to provide living quarters for this person with separate bath and kitchen facilities, so that they could still be close by but allow the person the dignity of privacy. Discussion was carred on regarding whether or not this was allowed in the building code. Mayor Hinkle directed Rick Breezee to research this possibility. 5. Elk River Plaza Preliminary and Final Plat Mr. John Griese and Mr. Dave Wolff were present to represent Barthel Realty regarding the proposed subdivision of an approximate 45,000 square foot parcel north of Guardian Angels formerly referred to as parcel F and now is Lot 7, Block 2, Elk River Plaza. Mr. Breezee reviewed the proposed subdivision for the City Council and audience and explained that it was further requested by Barthel to amend the Planned Unit Develop- ment and Developer's Agreement to allow a Goodyear Auto Service Center in the proposed subdivision, as an auto service center is not a use allowed in the agreement at the present time. Mayor Hinkle opened the public hearing. Mr. Nick Olson, a resident in the area in question, stated that he was concerned that changes were constantly being made in the PUD. Mayor Hinkle indicated to Mr. Olson that is why these public hearings must be conducted, so that residents may be involved in what changes may take place in a planned unit development, and asked Mr. Olson whether or not he had a problem with the placement of a Goodyear Service Center in the PUD in the area proposed. Mr. Olson stated that he did not have a problem with the change but that he was concerned with the principle of the change itself and questioned why these changes must be continually made. City Council Minutes June 3, 1985 Page Three ., Mr. John Griese stated that he felt that the prov~s~on for change in a planned unit development was necessary, in that a planned unit development is just that; a plan for development and that the developer cannot anticipate what the specific needs of a City are going to be at the onset of the process, and must be dealt with as the PUD actually develops. Mayor Hinkel opened the public hearing, and asked for comments from the City Council. Councilmember Gunkel indicated that she was not in favor of more changes in the PUD, but that in this case, she fel t the intent of the exclusion of auto service cente.rs in the original PUD agreement was to prevent gas stations with auto repair from being allowed in the PUD. Councilmember Engstrom indicated that he was in agreement with Councilmember Gunkel arid that as far as the issue of the subdivision of the property on which the Goodyear Service Center would be located, he felt since a larger store such as K-Mart or Menards has not shown an interest in the larger parcel as it now stands, that it was only logi- cal to break it down into smaller parcels that would be practical for smaller businesses to occupy. Rick Breezee indicated that it was his opinion that the plan as presented was a better plan and that the Council would have the opportunity to address the actual site for the Goodyear Auto Service Center in regard to signing, utilities, hours of operation, landscaping, etc. in the site plan review. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE PRELIMINARY AND FINAL PLAT FOR THE REPLAT OF LOT 7, BLOCK 2, ELK RIVER PLAZA TO ELK RIVER PLAZA 2ND ADDITION. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. Councilmember Gunkel indicated that now that the Council has dealt with two PUDS, she felt the City Council should. consider taking a look at the PUD ordinance, and that the procedures outlined in the ordinance seem somewhat out of sync with what actually happens. Discussion was carried on regarding the issue of adding a Goodyear Auto Service Center as a permitted use in the area in question. Councilmember Engstrom indicated that he felt the location for a business of this type was good. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE ADDITION OF A GOODYEAR AUTO SERVICE STORE AS A PERMITTED USE FOR LOT 2 OF BLOCK 1 OF THE ELK RIVER ,PLAZA 2ND ADDITION, OF THE RE- PLAT OF LOT 7, BLOCK 2 ELK RIVER PLAZA. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 6. R. R. Renner Final Plat Mr. Rick Breezee reviewed the Renner plat for the City Council and audience, stating that the plat was located in the easterly portion of the C~ty limits adjacent to Highw&y #10 and Jarvis and consisted of none lots. Mr. Breezee further indicated that Mr. Renner planned to move his well drilling operation___from Ramf3ey to'.Elk'River. The City Council expressed their feeling that they were happy to see some development in this area of the City City Council Minutes June 3. 1985 Page Four Mayor Hinkle opened the public hearing. No one spoke for or in opposition of the Renner Final Plat. Mayor Hinkle opened the public hearing. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE R. R. RENNER INDUSTRIAL PARK FINAL PLAT. COUNCILMEMER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. Mr. Rick Breezee indicated that Mr. Renner has installed an 8"inch water line and that Mr. Renner intended to make the line available to the Fire Department in case of a fire in that particular area. 7. Sewer Feasibility for area near Lion's Park Mr. Rick Breezee indicated that concerns had surfaced relative to sewer service in discussions for proposed development in the area of School Street and Proctor Avenue. Mr. Breezee indicated that it is proposed to build a health club facility southwest of that intersection, a 24 unit apartment building to the east of the intersection on School Street and also, Mr.' Bud Houlton has indicated that he is interested in develop- ing PUD area in the area southeast of the intersection. Mr. Breezee further indicate~/ that Mr. Darrell Mack was present to explain the potential problems that could exist. Mr. Darrell Mack reviewed the present location of sewer lines and mains, also indicated that he did not feel it was possible to develop the area unless some definite changes were made. Discussion was carried on regarding the question of a feasibility study for sewer in the area in question and costs associated with the study. Mr. Terry Maurer indicated that the cost of a feasibility study would not be significant as most of the information is already available and it would just be a matter of gather- ing that information and coming up with cost figures. Mayor Hinkle indicated that he felt that the cost of the feasibility study should be assessed as part of the project. as has been done in the past on other projects. Mr. Mack indicated that if the changes he proposed were to be made, it may eliminate the need for approximately 800 feet of sewer line proposed in the Capital Impro~ement Plan. COUNCILMEMBER ENGSTROM MOVED TO ORDER A FEASIBILITY STUDY FOR THE AREA SOUTHWEST AND SOUTHEAST OF THE INTERSECTION OF SCHOOL STREET AND PROCTOR AVENUE. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4~0. 8. No Parking Signs on Dodge Avenue COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE THE PURCHASE AND PLACEMENT OF NO PARKING SIGNS ON DODGE AVENUE IN THE BARRINGTON PLACE PUD. COUNCILMEMBERGUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. City Council Minutes June 3~ 1985 Page Five 9. Police Officer Position COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE APPOINTMENT OF MR. JAMES WILSON FOR THE POSITION OF POLICE OFFICER AS RECOMMENDED BY CHIEF ZERWAS. COUNCILMEMBER SCHULDT SECOND THE MOTION. THE MOTION PASSED 4-0. 9~. Berthold Moritz Administrative Subdivision Mr. Rick Breezee reviewed the request by Mr. Berthold Moritz to subdivide a parcel of property approximately 40 acres in 4 separate parcels. Mr. Breezee further indicated that Mr. Moritz property was located north on County Road 33 east of Twin Lakes Road. Mayor Hinkle openedithe public hearing. No one spoke for or in opposition of the proposed administrative subd~vision. Mayor Hinkle closed the public hearing. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION AS PRESENTED. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 10. Flag Pole Mr. Rick Breezee reviewed the memorandum presented to the City Council by Mr. Phil Hals, Street Superintendent, regarding the design for the flag pole base in the Jackson Square Park. Mr. Breezee indicated that the total figure of $2,000 for the base could be lowered if City personnel did most of the work. Discussion was carried on by the City Council regarding the concept, costs, etc. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE FLAG POLE BASE PLAN AND AUTHORIZE COMPLETION OF THE PROJECT. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 11. Review of the Star Cities Program Mayor Hinkle indicated that he has received confirmation from the State of Minnesota that Elk River has been given the Star Cities designation. Tom Bublitz, City Administrator, indicated that he would be attending a meeting in St. Paul for representatives of the 28 Star Cities in Minnesota with the Department of Economic Development. He further indicated that the City Council would need to authorize the expenditure of not more than $750.00 to participate in the advertising campaign to be conducted to promote the Star Cities. Discussion was carried on regarding highway signs and pins that may be purchased with the Star Cities Logo. Administrator Bublitz indicated that the cost of the pins was $2.50 each, and that 18" x 30" highway signs may be purchased for $33.75 or $67.50 with installation. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE THE PURCHASE OF FOUR STAR CITIES HIGHWAY SIGNS, 18 INCHES BY 30 INCHES AT A COST OF $33.75 EACH AND THAT THE SIGNS BE PLACED ON THE EAST AND WEST HIGHWAY #10 ENTRANCES TO THE CITY, THE HIGHWAY #169 SOUTHBOUND ENTRANCE AND THE NORTHBOUID HIGHWAY #101 ENTRANCE TO THE CITY, AND THAT ONE STAR CITIES LAPEL PIN BE PURCHASED FOR EACH OF THE COUNCILMEMBERS AND CITY ADMINISTRATOR AT A COST OF $2.50 PER PIN. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. City Council Minutes June 3, 1985 Page Six IT WAS THE CONSENSUS OF THE CITY COUNCIL THAT A BUDGET FOR STAR CITIES EXPENDITURES BE ESTABLISHED FOR 1986. ll~. Signature Authorization for City Administrator COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE SIGNATURE OF CITY ADMINISTRATOR TOM BUBLITZ TO BE ACCEPTED AS THE OFFICIAL SECOND SIGNATURE REQUIRED FOR ALL CITY CHECKS AND DOCU- MENTS. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4~0. Discussion was carried on regarding problems with private septic systems in the Simonet Drive area near Lake Orono. It was the consensus of the City Council to request the City Engineer to estimate a cost for a feasibility study for the Simonet Drive area for sanitary sewer service. COUNCILMEMBER ENGSTROM MOVED TO APPOINT TOM BUBLITZ AS OFFICIAL ACTING CITY CLERK. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 12. Administrator Update A. Comparable Worth Study Administrator Bublitz indicated that the questionaire for the Joint Comparable Worth Study will be forthcoming in July and that he recommends that the question- aire be completed by all full time personnel and permanent part-time personnel with the exception of the part-time liquor clerks. Administrator Bublitz further in- dicated that the reason for this is so that as much information as possible is submitted in order to provide an accurate description of duties for each specific job. He further indicated that a time spent profile will be sent back for each employee completing the questionaire. B. Bridge Opening Administrator Bublitz indicated that the official opening of the CSAH #42 Bridge is now set for the week of July 8th. C. Special Election Discussion was carried on regarding the upcoming special election and the community festival as a means of making residents aware of the election. D.. Disdussion was carried on regarding the present office staff positions. Debbie Kleckner, Administrative Assistant, informed Administrator Bublitz and the City Council that her husband had just accepted a job in Waco, Texas and, therefore, an additional vacancy would be created. Administrator Bublitz stated that he would meet with Debbie Kleckner to discuss the past history of the office staff organization to develop a plan and would make a recommendation to the City Council as soon as possible. City Council Minutes June 3, 1985 Seven lIa::. . . Police Officer Resignation It was the consensus of the City Council to accept the resignation of Police Officer J ames LaDuke. 13. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE JUNE 3, 1985 CHECK REGISTER. COUNCIL- MEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. There being no further business, COUNCILMEMBER ENGSTROM MOVED TO ADJOURN THE MEETING. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, J)~~6~ Debbie Kleckner, ~ Administrative Assistant sm