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08-05-1985 CC MIN . 1 REGULAR WE~KLY SCHEDULED ~ETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, AUGUST 5, 1985 Members Present: Mayor Hinkle, Councilmembers Schuldt, Engstrom, Gunkel and Williams Members Absent: None Also Present: City Administrator, Tom Bublitz; Street Superintendent, Phil Hals; Consulting Engineer, Terry Maurer; and Building and Zoning Adminis- trator, Rick Breezee 1. The meeting was called to order by Mayor Hinkle at 7:30 p.m. 2. Agenda Items 9C RDF; 9D Barthel Housing Area; 9E Mining Adjacent to Roadway; and 9F Removal of Aggregate from 169 were added to the agenda. COUNCILMEMBER WILLIAMS MOVED TO APPROVE THE AGENDA AS AMENDED FOR THE AUGUST 5, 1985 CITY COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 3; Minutes Councilmember Gunkel indicated that the July 8, 1985 City Council Minutes should state that Darrell Mack and Rick Breezee were present. Councilmember Gunkel further stated that on page four of the July 8th minutes, it should state that Councilmeinber Gunkel suggested staff to develop any floor plan needs for the "City Hall" instead of "public works garage". COUNCILMEMBER GUNKEL MOVED TO APPROVE THE JULY 8, 1985 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE JULY 15, 1985 CITY COUNCIL MINUTES. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 4. Open Mike Gene Kreuser approached the City Council and stated that he waS intending to build an apartment building on 3rd Street and further stated that there were two big Elm trees on the road right-of-way. He questioned the Council as to whether they would authorize the City to take the Elm trees down. The Street Superintendent, Phil Hals, stated that the City Tree Inspector had inspected the trees and found no signs of dutch elm on the trees, and further stated that due to the many projects going on at the present time in the Street Department, he did not have the time to take the trees down. Gene Kreuser stated that the lot could not be graded properly because of the fact that there was a big lump on the ground near the trees. He further stated that he would be willing to take the trees down himself if the Council would grant him permission. Phil Hals stated that his men would be willing to help remove the debris after the trees were taken down. Council Minutes August 5, 1985 Page Two ~ . ~ :GGWGII,-MEMBERENlCiSTROMMOVED >'1'0 GIVE GENE KREUSER PERM!S SIO~1?nT"ijzE THE 'ft.lc5EI:.M TREES DOWN LOCATED ON THIRD STREET. ON BOULEVARD PROPERTY. COUNCILMEMBERWILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. 5. Consideration of Staff Report on County Road #30 Tom Bublitz, the City Administrator indicated that the concern over County Road 30 was the result of a discussion regarding Sandpiper plat. The City Administrator indicated that he had a meeting with Phil Hals, the City's Street Superintendent, Terry Maurer, Consulting Engineer, and Russ Machinsky, the County Highway Engineer. The City Administrator stated the Russ Machinsky had indicated that the County had no specific plans for County Road 30, but they were aware of the situation and were waiting for the City to act on the upgrading of Main Street so that they could poss- ibly get joint bids. Discussion was held regarding the letter to the Mayor and City Council dated July 29, 1985, from Terry Maurer, of Maier, Stewart and Associates, the City's Consulting Engineer. Discussion was also held on whether or not a feasibility study had been done on the Main Street Bridge. It was indicated that up to this time there had been no action taken regarding the bridge on Main Street. Funding of the bridge was also discussed. COUNCILMEMBER SCHULDT MOVED TO ORDER A FEASIBILITY STUDY FOR THE MAIN STREET BRIDGE. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. At this time discussion was held on whether or not the downtown merchants would like a break in the construction. It was stated that the merchants could get this break by delaying the east end construction on Main Street for a year and doing the west end first. It was the general consensus of the City Council that the City Administrator should take a poll of the downtown retailers as to whether or not they would like to wait a year before upgrading East Main Street. THE MOTION CARRIED 4-0. COUNCILMEMBER GUNKEL MOVED TO ORDER A FEASIBILITY STUDY ON MAIN STREET. COUNCIL- MEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 6. Preliminary Plat Review for Sandpiper Estates Mayor Hinkle stated that this public hearing was continued from the July 15, 1985 City Council meeting. Mayor Hinkle indicated that the reason for the continuation was so that the City Council and the City Staff could take a look at the condition and the possibility of upgrading County Road #30. Dennis Taylor was present representing the Sandpiper plat and stated that nothing had changed on the plat from the last City Council meeting. He further stated that phase one on the east side of the plat would consist of 19 lots and that phase two would be started in one or two years. Mayor Hinkle reopened the public hearing. Penny Kline a neighboring resident was present seeking informatiqn regarding the Sandpiper plat. council Minutes August 5~ 1985 Page Three . Myor Hinkle closed the public hearing. Councilmember Williams questioned Mr. Gagne as to whether the heavy equipment could come in off of Highway 10 instead of County Road 30. Mr. Gagne, the developer, in- dicated that there would be no problem with this. Rick Breezee, the Building and Zoning Administrator stated that there would be only a few days where heavy equip- ment would be needed and felt it would not create a problem on County Road #30. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE SANDPIPER PRELIMINARY PLAT WITH THE FOLLOWING CONDITIONS: 1. THAT A DEVELOPER'S AGREEMENT BE ENTERED INTO PRIOR TO FINAL PLAT APPROVAL. 2. THAT ALL FEES REGARDING THE DEVELOPER'S AGREEMENT, CITY STAFF FEES AND A 10% PARK DEDICATION FEE BE PAIDPRIO:R.LTO FINAL APPROVAL. 3. THAT TERRY MAURER, THE CITY ENGINEER, REVIEW AND INSPECT ALL ROAD CONSTRUCTION WITHIN THE SUBDIVISION. 4. THAT THE FIRST PHASE OF THE PLAT CONSIST OF 19 LOTS AND THE CONSTRUCTION OF NAPLES STREET NW., AND CUL-DE-SACS FOR 182nd AND l83rd OR BARRIES BE PROVIDED. 5. BEFORE CONSTRUCTION OF PHASE TWO IS TO COMMENCE, FINAL PLAT PROCEDURES AND ENGINEERING AND INSPECTIONS BE DONE FOR THE ROAD CONSTRUCTION IN PHASE 2. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Consideration of Resolution Accepting Bids and Authorizing Ridgewood Estates Bituminous Overlay The City Administrator indicated that the bids for the Ridgewood Biduminous Street. Overlay were opened on August 5, 1985, at 10:00 a.m. at City Hall. The City Admin- istrator further indicated that the apparent low bidder was Buffalo Bituminous at $54,748.50. COUNCILMEMBER ENGSTROM MOVED TO ADOPT RESOLUTION 85-33 FOR PROJECT 1985-1 BITUMINOUS OVERLAY STREET FOR RIDGEWOOD ADDITIONS ONE, TWO AND THREE. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. Councilmember Gunkel questioned the problem areas regarding the drainage. The Street Superintendent, Phil Hals, stated that he and Terry Maurer, the City's Consulting Engineer had looked at the problem and would be taking care of the drain- age problem areas in Ridgewood Additions one, two, and three. 8. Consideration of School Street Sanitary Sewer Project Feasibility Study Terry Maurer, the City's Consulting Engineer indicated that a financing section had been added to the feasibility study for sanitary sewer improvements on School Street. Terry Maurer further indicated that they were proposing was a usage assessment approach which. would mean the people would pay based on acreage and what could be developed on the property. COUNCILMEMBER GUNKEL MOVED TO APPROVE RESOLUTION 85-34 ORDERING THE PREPARATION OF THE FEASIBILITY STUDY ON THE SANITARY SEWER IMPROVEMENT PROJECT ON SCHOOL STREET. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. CQuncil Minutes August 5, 1985 J?age FQur COUNCILMEMBER ENGSTROM MOVED TO APPROVE RESOLUTION 85-35 RECEIVING THE FEASIBILITY STUDY AND CALLING FOR PUBLIC HEARING ON SANITARY SEWER. IMPROVEMENTS ON SCHOOL STREET. COUNCrLMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMEMBER SCHULDT MOVED TO APPROVE RESOLUTION 85-36 DECLARING THE COST TO BE ASSESSED AND ORDERING THE PREPARATION OF THE PROPOSED ASSESSMENT FOR SANITARY IM- PROVEMENTS ON SCHOOL STREET. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMEMBER WILLIAMS MOVED TO APPROVE RESOLUTION 85!7 ORDERING THE DATE OF AUGUST 26, 1985 FOR THE ASSESSMENT HEARING OF THE SANITARY SEWER IMPROVEMENT PROJECT ON SCHOOL STREET. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 9A. SimQnet Drive InfQrmatiQn Meeting DiscussiQn was held regarding the septic systems and the prQblems being created Qn SimQnet Drive. Rick Breezee, the Building and ZQning AdministratQr, indicated that if there is a prQblem with the septic systems such as affluent being dumped into. the lakes Qr rivers, PCA has regulatiQns against this and it must be cQrrected. CQuncil- member Schuldt questiQned whether the failing systems CQuld be replaced by anQther septic system as cQmpared to. City Sewer. Rick Breezee stated that at the present time there cannQt be a septic system less than 75 feet frQm the lake which means a variance WQuld have to. be granted if the peQple wanted to. replace their septic systems. Terry Maurer indicated that there were 23 lQts in the plat which WQuld benefit by the imprQvement and that he has CQme up with a very rQugh estimate Qf $100,000 which dQes nQt include water but just sewer. 9B. Planning CQmmissiQn DiscussiQnItems TQm Bublitz, the City AdministratQr briefly went QVer SQme Qf the items which were discussed at the July Planning CQmmissiQn Meeting. The City AdministratQr stated that junk yards were discussed and the PQssibility Qf updating the nuisance sec- tiQn in the City's Ordinance. The City AdministratQr stated that the City's AttQrney WQuld be lQQking into. this. The City AdministratQr further indicated that hQme QccupatiQns were discussed at the meeting regarding the fact:: as to. whether or nQt the City shQuld be mQre restrictive to. Qutside emplQyees in these hQme QccupatiQns. He further stated that administrative subdivisiQns were discussed and the questiQn had CQme up at the Planning CQmmissiQn as to. whether Qr nQt the City shQuld charge a pro. rata park dedicatiQn fee fQr these administrative subdivisiQns. He further indicated that the Planning CQmmissiQn members felt that maybe they shQuld be re- viewing the administrative subdivisiQns also.. MaYQr Hinkle suggested that a jQint meeting with the City CQuncil and the Planning CQmmissiQn be held to. discuss these items sQmetime in late OctQber Qf 1985. 9C. RDF MaYQr Hinkle stated to. the CQuncil that Tim YantQS Qf AnQka CQunty will be meeting August 13th with United PQwer and NSP and with the CQunty CQmmissiQner regarding RDF. 9D. Barthel HQusing CQuncilmember Gunkel indicated she had received a letter frQm Barthel regarding the ---, Council Minutes August 5, 1985 Page Five area of land in the housing development that had been stripped. Councilmember Gunkel further stated that in the letter, Barthel indicated they would be starting on the housing as soon as the Developer's Agreement was signed and further that the area not involved with first phase of the building would be seeded. Councilmember Gunkel indicated she would like to see something done with it as soon as possible. 9E. Mining Adjacent to County Road 33 and Proctor Councilmember Williams stated that he had noticed Barton Sand and Gravel mining closer and closer to Proctor Avenue. Councilmember Williams stated he would like to see the City's~~nanc~ changed regarding how close mining can be done to a road. It was the consensus of the City Council, a:l;-terfurther discu&scion of Batton 's mining operation, that they would like to have Barton Sand and Gravel present at a City Council meeting to show an overall project review. 9F. Removal of Aggregate from Highway 169 Phil Hals, the City's Street Superintendent stated that he had been doing some work on the property owned by the City located on Highway 169 and further indicated that he had run into some good aggregate in the hill located on the property. Mr. Hals questioned the Council as to whether they would give him permission to get someone to crush the gravel and use it for Class Five for the City's needs. Mr. Hals further stated that he felt the material could be crushed in about a week to ten days and felt that the City could save money by crushing their own gravel for Class Five. It was the general consensus of the City Council to have Phill Hals have the aggregate crushed to use as Class Five for the City's needs. 10. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. 11. Tentative Agenda The City Administrator indicated that at the next City Council meeting they would have figures from Dexter Mapson regarding the public facilities. 12. Adjournment There being no further business, COUNGILMEMBER ENGSTROM MOVED TO ADJOURN THE MEETING. COUNCILMEMBER WILLIAMS SECONDED THE MOTION. THE MOTION PASSED 4-0. The City Council meeting adjourned at 9:25 p.m. Respectfully submitted, J~ Sandra Thackeray Administrative Secretary ST :ls