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6.5 --fir Item# 6.5. tity of , / MEMORANDUM f , lk River TO: Planning Commission FROM: Scott Harlicker, Planning Assistant DATE: April 28, 1998 SUBJECT: Request by Boys and Girls Club of Elk River for Conditional Use Permit, Public Hearing Case No. CU 98-10 Request Consider a request by the Boys and Girls Club of Elk River to construct a building to house the boys and girls club. Location • Lions Park, southeast corner Zoning/Land Use PUD (Planned Unit Development) / OS (Open Space) Attachments • Location map • Site plan • Report from the City Engineer Overview The Boys and Girls Club of Elk River is proposing to a construct a 12,000 sf. building in the southeast corner of Lions Park to house their club facility. The proposed building will be adjacent to an existing parking lot near the entrance from Jackson Street. The proposed building will be one story, decorative block earth tone building with a shingle roof. The building will be connected to municipal sewer and water. Access to the site will be via the existing driveway from Jackson Street. Parking will be provided in the existing lot located in front of the proposed building. There is some • discrepancy between the distances shown on the landscaping plan and the 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612)441-7425 Memo to Planning Commission/CU 98-10 April 28, 1998 Page 2 III site, utility and grading plan. In order to be certain of the existing site layout the site should be surveyed. Parking The facility will be utilizing an existing 47 space parking lot that currently serves the east side of the park. There is also a 54 space parking lot located on the west side of the park with access from Lions Park Drive. There is a total of 101 parking spaces for the park. At the present time parking has not been a problem for the park. The existing layout for the east parking lot has 11 spaces along the north side of the lot. Because of the increased traffic generated by the boys and girls club, in order to direct traffic safely into the lot it might be necessary to eliminate 2 or 3 of these spaces and install a landscaped island. With the construction of the proposed boys and girls club, parking may become a problem during certain times since the club will be utilizing the east parking lot. However, there is additional space available for expansion of the east parking lot if that becomes necessary. The parking lot should be resurfaced and striped after construction has been completed. • Grading and Drainage and Utilities Drainage is proposed to be directed overland to an existing off-site swale. The City Engineer is reviewing the grading, drainage, and sewer and water plans. His comments are contained in the attached memo. Landscaping With the use of this portion of the parking being intensified, additional landscaping should be provided. The landscape plan shows trees that do not exist. A more formal landscaped entrance drive would be an option as would shade trees around the perimeter of the parking lot and an evergreen screen along the south property line. A revised and accurate landscape plan should be provided for staff review and approval. Recommendation It is recommended the Planning Commission recommend approval of this conditional use permit for the construction of a 12,000 sf. Boys and Girls Club with the following conditions. • 1. Elevations of the building be provided for review and approval. \\elkriver\sys\shrdoc\planning\scott\cu98-10.doc Memo to Planning Commission/CU 98-10 April 28, 1998 Page 3 • 2. All comments of the City Engineer be addressed. 3. A revised landscaping plan showing additional landscaping along the entrance drive and parking lot, and a evergreen screen along the south property line be provided for review and approval. 4. The parking lot be resurfaced and striped following completion of construction. 5. The site plan be revised to show area for possible parking lot expansion and proposed layout for the existing parking lot. 6. The site be surveyed. • • \\elkriver\sys\shrdoc\planning\scott\cu98-10.doc drP41111°10 -- 17.4 ,..'. . eilipah.: a r •.;i a. • C•rt.lY �, .trio :lit 1 It ' N% &!trio y p ii ii. ; Vii- sit;4N=,. ....,, e, 'ADD isililibtr -12_,, 41/1r,?4174, 11111MIONNAMWAiregi . iltv eV' .• v rUPv %,� 1 K�kw w0 0 alga •y<,. `inner•j,� 'i:rFa: %� riOrp : .►fie:, — "oa1�'c°ssaiiplNwsrITAiiii, ➢ . r.... .��:�..�. • .. ... ". 11.°7"\- 1211111 . 1,1*11, 2' .r. Alli ' i e!1' .. L,1111611:rierli41Z": i eilt: = rz. „ --..0...o0.4"--48, ak ,, a• eamil•m O wt.% ;7 �± .Sib..a_ o MAIIIED .. It -• ••• -......P....!l- all . \X 4...Agz, TO 1111;.tvat liail 1 ,,...„4/0. 1111Mi -.1 i _.. VIM-;-7741----i -wit L \‘‘..,:rri.„, ....t•ik....„N.! .L4 ye- itLOCATION _�`:.2.4". 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"_ . _ ..a w /` aQ"�a1.' bilI�111 -4"-;-:' ill ,int 4� aItS 4i \,1 ...t''t 1111!I ( -:Z.* V*, , �• TINE �i V%�ar lit- `1. �%.�•ptL=1 1'_ tri , 'rte N _;41b• � 11i�; si, .� i!•.�� '�E�'•�1f�'t'....r ttw �, .,1 •r.• _ di.� i _f 2 � I�tr . .. 1�il:,+.$ iett rai;_uni ►'''' E"'\Vii.:J ���, "I/ t"l t�ii(•`a�q \ '�iIlliIlii 14..1.9 . t - -. 1,,,„..- l'I�i '•a 7 n �I,.�(.i— •�t�,` -i�Tyi.{z eI*:iYi ��.‘.i� , �• .! i 1 �� 11111.k - r 1111" \ /,ir�s:i I p i LOCATION ,,- ,-- 7.• CIC`/ 0t �a MAP / • ElkrRiver L..• _ 1:065 Orono ParK,vav • ?r. 3,cx =50 CASE. C L1) q g to . Elk River. '[N ::5_::C Ilk4�o F PA TH GP \- ' RI) ti SIUMINOUS c `�S`. ,P J.1 -A 378 1- < a J� 0 O SANG Z ,,J q- PLAY D W� q AREA 1' m 0 (,' ` P r7 o` SG N .0 s .►.- SPRUCE TRE *, ,yam, GRAVEL PA-H SPRUCE TREES ;%A. 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DIRECTION OF DRAINAGE CONTRACTOR TO CALL GOPHER STATE ONE CALL may_ �I (1-612-454-0002 METRO OR 1-500-252-1166 ' OUTSTATE) PRIOR TO EXCAVATING / f �3 /' J • ------—-- ,' A/ 4 M was PATX \fr . 0 %II\ PiCmC Z.' EL SMT 00. E1 41/4 SAN( PLAT f AREA 61 \ ` 0 0.5C ` Me LF 1 .c.‘,..1 6•PLUG 5'f SPRUCE MEM • HP` IE 60.7.02 • 7'!• 7 ,A*. *. .it' * 74' '* , FF -6Y660 GRAVEL ATX 34' A. A- ;14- SPRUCE - 71SPRera MEM ♦ Na Ni =-'5---O 0 6 6 GNM4 LAM -o a o O • GRAVEL DRIVEWAY • ELK RIVER NADINE r\t...:. \-11 i \ v i i5E. "1\17 Ns-- 7 p L — w .)1111 .i.„ .' < 7TH STREAT �Z o - - � m mo n = d 4 3 = o U = D n I m I g6o V Z ZZ Y Z r • W I ; W J V o C T O N no " ;......0„ :ET, O. O \ O .. , L r O O �4 1 • �E�Po % CCN AS '1 1 '� umovo 1 _ o X L MM Y C-,s,-;O L i 4 V: _nnK3 in o ro i Lo t 0 1 m s____ __ : 1 ylos If j s— nl I E10$TING J6'M9i> �• 'b •MN �--:..a jiIp STREET9).36 - LF 6 P�C O 0.607[ III E60 692.7 I—1—I II � 6 s a o o T+ 333 N .!� 6'-90•BENO 6•_g.•:�a . 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Green Corn oany CDISCLTI6C EMUS L CONSULTING ENGINEERS Formerly MSA April 24, 1998 Consulting Engineers File: 803530J-0240 Mr. Steve Ach City Planner City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330-0490 RE: BOYS AND GIRLS CLUB SITE UTILITY AND GRADING PLAN REVIEW Dear Mr. Ach: As requested, we have reviewed the Site Utility and Grading Plan for the proposed Boys and Girls Club to be built in the southeast corner of Lion's Park. The plan was prepared by John Oliver&Associates and was dated March 13, 1998. Based on our review and comments • received at the staff review meeting, we would offer the following comments: A. SANITARY SEWER AND WATERMAIN The plan currently shows connecting to the 6" sanitary sewer and 6" watermain stubs off of Jackson Avenue, which were intended to serve Bud Holton's lot. The sanitary sewer shows extending 6" pipe into the site including three manholes at the 90-degree bends. The water shows a 6" watermain being extended into the site with a fire hydrant located at the end prior to the building. In discussions with Bryan Adams and Bob McCartney of the Elk River Municipal Utilities and Bruce West of the Elk River Fire Department, there seems to be a disagreement as to how to serve the site. Bryan and Bob would prefer that the 6" water line not be extended into the site with no hydrant placed near the building, but rather an adequately sized service for the building's water consumption be extended into the site. The reason for this is twofold: one, a 6" line will be dead-end with no potential for looping any time in the future. The second issue is soils in this area are quite organic and very unstable, which makes pipe bedding very difficult. Sand pipe bedding would have to be imported, but there is still no guarantee that in the future settlement or movement of the pipe line may cause watermain leaks. Bruce, on the other hand, feels that a hydrant is necessary near the building for fire fighting purposes. The closest existing hydrant is located at Jackson Avenue and the entrance road to Lion's Park. These two departments will continue to discuss this issue and the plan should be changed if necessary to reflect their conclusion. The sanitary sewer, as described above, would essentially provide for two individually • owned parcels—the Boys and Girls Club and the Bud Holton property—to be serviced through the same sanitary sewer service. This is in violation of the City Ordinance. To provide sanitary sewer to the site as shown, the Boys and Girls Club would have to O:\PROD\WdWeg2ga.rblffe • St. Paul, MN 55108 • 612/644-4389 fax 612/644-9446 toll free 888/368-4389 • Mr. Steve Ach April 24, 1998 Page Two provide information indicating they have permission to use the service intended for Bud's property along Jackson Avenue since he was originally assessed for that service. Then, when Bud's property develops, a new service would have to be connected to the existing sanitary sewer. The other solution would be to have the Boys and Girls Club sewer service tapped into the main in Jackson Avenue. In either case, it should be noted that the sanitary sewer to service the Boys and Girls Club will be considered a service which is a responsibility of the property owner. B. GRADING PLAN The plan indicates that it is a Grading Plan; however, no proposed elevations are provided. Therefore, no comments are made relative to the proposed grading of the site. C. STORM DRAINAGE The north and west sides of the side are indicated to flow overland to the Lion's Park pond. This is indicated by flow arrows. The south or rear of the building is shown to flow • to the southeast corner of the site, then across a 15-foot drainage easement to be obtained from the Bud Holton parcel, and then south through what is labeled an existing swale. This existing swale is the way that this large parcel of land used to drain prior to being converted to park use, and prior to the installation of trunk storm sewer from the Lion's Park pond. We are not sure if this existing drainage swale is still operational or if there are any easements to allow the use of this swale. We would suggest that a better way to drain the back of the building would be to bring it around the east side to the north where a catch basin from the existing trunk storm sewer could be strategically placed. D. MISCELLANEOUS One other comment that was raised at the staff review meeting was whether or not the existing bituminous parking lot would be of sufficient size to service both the park and the Boys and Girls Club. If you have any questions regarding these comments, please call. Sincerely, Howard R. Green Company Terry . Maurer, P.E. • TJM:tw Howarc R. Green Company O:\PROD\803530)\530-2401.apr.doc CONSULTING ENGINEERS