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12-30-1985 CC MIN REGULAR MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. DECEMBER 30. 1985 MEMBERS PRESENT: Mayor Hinkle. Councilmembers Gunkel. Schuldt and Engstrom MEMBERS ABSENT: Counci1member Williams STAFF PRESENT: Tom Bublitz; City Administrator. Dave Se1lergren; City Attorney. and Steve Rohlf; Building Inspector 1. The Elk River City Council meeting was called to order by Mayor Hinkle at 7:30 p.m. 2. Agenda COUNCILMEMBER GUNKEL MOVED TO APPROVE THE DECEMBER 30. 1985 CITY COUNCIL AGENDA. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. 3. December 16. 1985 City Council Minutes COUNCILMEMBER GUNKEL MOVED TO APPROVE THE DECEMBER 16. 1985 CITY COUNCIL MINUTES AS SUBMITTED. COUNCILMEMBn SCHUIJ)T SECONDED THE MOTION. THE MOTION PASSED 3-0. 4. Consideration of Economic Development Grant Program Mr. Mike Auger of the Minnesota Department of Energy and Economic Development was present. He noted that the Minnesota Department of Energy and Economic Development's Recovery Fund Grant Program was working in conjunction with Roma Tool and Plastic. Inc. He noted that the company was seriously considering an offer by the State of South Dakota to relocate in South Dakota. He indicated that with the Recovery Fund Grant Program they may be able to retain the jobs and keep Roma Tool and Plastics in Elk River. He further indicated that Roma Tool has indicated that they may stay in Minnesota with financial assistance from the Economic Recovery Grant Program. Mr. Auger noted that the purpose of the program is to create or maintain jobs. Mr. Auger explained the procedure for the grant program. He noted that the Minnesota Department of Energy and Economic Development makes a grant to the City or the County and the City makes the loan to the Company. He noted the City keeps a portion of the payment. Mr. Auger stated that in this case the Minnesota Department of Economic Development enters into a grant agreement with the City of Elk River for $500.000 and the City enters into a loan agreement with Modern Tool. Mr. Auger indicated that the City is able to retain $100.000 of the total principal amount being paid plus whatever interest is accrued. He noted that the PAGE 2 CITY COUNCIL MINUTES DECEMBER 30. 1985 City can use these funds for additional economic development programs. Mr. Auger indicated that a majority of the companies they are dealing with are marginal companies and if the company defaults in payment, the City is not in any way liable for repayment to the Minnesota Department of Energy and Economic Development. Mr. Auger stated that because these are public funds, there must be a public hearing. COUNCILMEMBER SCHULDT MOVED TO DEVELOPMENT GRANT FOR ROMA TOOL. rOR JANUARY 13. 1986 AT 8:00 MOTION. THE MOTION PASSED 3-0. PROCEED WITH THE SMALL CITIES ECONOMIC INC. AND TO SET THE PUBLIC HEARING DATE P.M. COUNCILMEMBER GUNKEL SECONDED THE 5. Conaideration of Technical Assistance Grant The City Administrator noted he attended a Star City quarterly meeting and spoke with one of the business finance specialists at the MN Department of Energy and Economic Development with regard to submission of an application for technical assistance. He noted that the State Technical Assistance Program is designed as a partnership between the State and the City. He further noted that the area he would like to focus on with the Technical Assistance Program is development of the Industrial Park. He also indicated that the Technical Assistance Program would also address the issue of how the City can use the $100,000 retained under the Small Cities Economic Development Program. He indicated he felt it would be appropriate to explore the development of a revolving loan fund for the City. COUNCILMBMBER ENGSTROM MOVED TO AUTHORIZE THE CITY ADMINISTRATOR TO SUBMIT AN APPLICATION FOR THE TECHNICAL ASSISTANCE PROGRAM TO THE MINNESOTA ~IPAftTMINT or ENERGY AND ECONOMIC DEVELOPMENT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. 6. Amendment to Preliminary and Final Plat and Amendment to Conditional Use Permit for Barthel pun/ Cont. Public Hearing The City Administrator indicated he had received the required documents from Barthel which included the site plan for the PUD, the Plat for Elk River Plaza Second Addition, site plan for Elk River Plaza Second Addition, Utilities plan and the phasing and use plan. He noted that the revised site plan and the draft developer's agreement essentially reflect the conditions of approval from the October 21 City Council Meeting. He noted the staff reviewed the documents, plats, site plan and phasing agreement. He noted that the City Attorney is working on the revised developer's agreement. PAGE 3 CITY COUNCIL MINUTES DECEMBER 30, 1985 Mayor Hinkle reopened the public hearing. The City agreement reviewed requiring Administrator pertain to by the City the screening noted that the two changes in the developers landscaping - requiring the landscaping plan to be Engineer and City Council, and trash receptacles - of such receptacles. Discussion was held on whether or not the pedestrian access was necessary. Mr. Ken Barthel noted that the shopping center has changed since the original concept. and felt the pedestrian access was not necessary. It was the consensus of the City Council that the sidewalk was a hazard and was virtually useless and therefore should be eliminated from exhibit C. The City Administrator indicated that the City Engineer had reviewed the plat and the utilities plan and found no problems with either. rne City Administrator noted that the location of the fire hydrants was reviewed with the Building Inspector and the Fire Chief. He noted there was no hydrant anywhere in front of the building and felt it was important that one be located somewhere in the vicinity. The City Administrator further noted that final approval for the utilities will have to be given by the City Engineer before a certificate of occupancy was issued. He further noted that this would be looked at more closely before the building permit issuance. The Building Inspector reviewed the parking requirements for the Pamida Store with the City Council. He noted that according to a similar use for retail store 103 parking spaces are required. He indicated that if you go by the 5.5 parking spaces per 1.000 square feet of floor area, which would be in accordance with the rest of the shopping center. then 220 parking stalls would be required. the plan shows 249 spaces which far exceeds the required 103 or 249 parking spaces. The Building Inspector discussed future parking expansion of the shopping Center. He noted that there are currently 28 excess parking spaces in the original shopping center parking lot. He further noted that between the existing parking lot and Freeport Avenue some of the green space would be made into parking spaces for future expansion which would bring the number of spaces to the required 121. The Building Inspector noted that Barthel had indicated they would like to use some of the excess parking stalls which Pamida has for Dore future expansion. rne City staff indicated that the lot would be owned by Pamida and some type of agreement would have to be entered into with Barthel and Pamida in order to do this. Steve Rohlf, the City's Building Inspector noted that the fire lane on the Highway 169 side should be left open and the connection to the sprinkler system be left in the fire lane. PAGE 4 CITY COUNCIL MINUTES DECEMBER 30. 1985 The Building Inspector indicated that the m1n1mum setback from the parking lot to the road right-of-way is ten feet in similar zones. and that at the present time there is less than ten feet from the parking lot to the road right-of-way. The Building Inspector further noted he felt the berm between the Pamida parking lot and the right-of-way should be consistent with the green space between the existing parking lot and road right-of- way. Mayor Hinkle closed the public hearing. COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE PRELIMINARY AND PINAL PLAT Of THE ELK RIVER PLAZA SECOND ADDITION. COUNCILMEMBER GUNKEL SECONDED 'nil MOTION. THE MOTION PASSED 3-0. COUNCILMDmER GUNKEL MOVED TO APPROVE THE REDRAFTED DEVELOPER I S AGREEMENT WITH THE FOLLOWING CHANGES: 1. FINAL LANDSCAPING AND BUILDING PLANS FOR EACH LOT SHALL BE SUBMITTED FOR APPROVAL. 2. ALL TRASH RECEPTACLES BE SCREENED. 3. THE LANDSCAPED BERM BETWEEN THE PARKING LOT AND FREEPORT AVENUE CONTINUE ON IN A MANNER CONSISTENT WITH THE SHOPPING CENTER. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. 7. Industrial Development Project - Scherer / Public Hearing The City Administrator noted that a public hearing was previously held on the Industrial Development Project by Scherer Limited. Partnership but because of the way the legal notice was worded. the Bond Counsel requested that the City hold another public hearing. The City Administrator indicated that the applicant has submitted all the documents at the previous public hearing and the staff is satisfied that all requirements are met. Mayor Hinkle opened the public hearing. No one appeared for or against the item. Mayor Hinkle closed the public hearing. Mr. Ken Barthel submitted a check to the City of Elk River in the amount of $7.100 for any costs incurred by the City with regard to the Industrial Development Pruject by Scherer Limited Partnership. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 85-85 A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF A REVENUE BOND PURSUAm' TO CHAPTER 474, MINNESOTA STATUTES. TO PROVIDE FUNDS TO BE LOANED TO SCHERER LIMITED PARTNERSHIP FOR INDUSTRIAL DEVELOPMENT PROJECT. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED. 3-0. -., PAGE 5 CITY COUNCIL MINUTES DECEMBER 30, 1985 8. Reconvene Budget Hearing The City Council discussed the 1986 wage and salary adjustments and consented to a 4% increase for all city employees with exception to the Community Service Officer, Sergeant and Building Inspector. The City Administrator noted that the Building Inspector has been taking the responsibilities of the Building and Zoning Administrator since December 16 and stated he felt his salary increase should be retroactive from that date. The Council noted that the City Administrator should also receive a 4% increase, and that a six month adjustment would be done at a future date. The City Administrator noted there were other employees which would be coming up for a six month adjustment. COUNCILMlMBER GUNKEL MOVED TO GRANT A 4% INCREASE TO ALL CITY EMPLOYEES LISTED ON THE FIRST PAGE OF "1986 SALARIES" WITH THE FOLLOWING EXCEPTIONS: SERGEANT $30,805, COMMUNITY SERVICE OFFICER $l.OO/HR. AND BUILDING INSPECTOR $10.10/HR RETROACTIVE FROM THE DATE OF DECEMBER 16, 1985. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. COUNCILMEMBER ENGSTROM MOVED TO APPROVE A $10.00 INCREASE TO CITY II(1'LOYEIS FOR THEIR HEALTH AND LIFE INSURANCE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. 9. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. 10. Adj ournment There being no further business, COUNCILMEMBER GUNKEL MOVED TO ADJOURN THE ELK RIVER CITY COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. The Elk River City Council Meeting Adjourned at 9:00 p.m. J~ Sandra Thackeray Recording Secretary