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05-14-1984 CC MIN r- . . REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE FIRST NATIONAL BANK COMMUNITY ROOM MONDAY, MAY 14, 1984 Members Present: Mayor Hinkle, Councilmembers Duitsman and Gunkel. Members Absent: Councilmembers Schuldt. Councilmember Engstrom arrived at 9:00 p.m. 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2. Agenda COUNCILMEMBER GUNKEL MOVED TO APPROVE THE MAY 14, 1984 CITY COUNCIL AGENDA. COUNCILMEMBER DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 3-0. 3. East Main Street Public Hearing Mr. John Gilbertson, Engineer from Consulting Engineers Diversified, indicated that the City received seven bids for the Main Street improve- ment project, with the bids ranging from a low of $388,422.20 to a high of $405,998.70. Mr. John Gilbertson indicated that the project would include street improvements, storm drainage imprvvements, sanitary sewer improvements, and watermain improvements. Mr. Gilbertson indicated that approximately 150 feet of Main Street east of RAilroad Drive would be constructed by Mn/Dot as part of the Highway #10 improvement and that the rest of Main Street east to #169 would be a 50 foot street, with the section east of #169 to County Road #12 and #13 improved with a 44 foot overlay. Mr. Gilbertson indicated that it is proposed the sidewalk would be constructed on the south side of Main Street from Railroad Drive to Evans. Mr. Gilbertson further indicated that the'proposedassessment rate for the street improvements is $12.50 per front foot. Mr. Gilbertson indicated that the storm drainage in the Main Street improvement project is proposed to be assessed at a rate of $432.00 per acre, which is less than the proposed $630 per acre shown in the feasibility report. Mr. Gilbertson futther indicated that is is proposed to, replace a four-inch watermain that is approximately 60 years old between Gates Avenue and Evans with a new six-inch main. Mr. Gilbertson further indicated that the estimated cost for that section of watermain would be approximately $38,830 which would be divided among 22 lots. Mr. Gilbertson further indicated that there is property at the east end of Main Street that would need new water service and sanitary sewer service which is estimated at approximately $665.~b a lot for the watermain and $625 a lot for the sanitary sewer. Mr. Gilbertson indicated that the proposed rerouting of the snaitary sewer line in Main Street would not be assessed and is proposed to be funded from the sanitary sewer revenues. The City Administrator indicated that it is proposed to replace the watermain between Gates and Evans, as the current watermain would not last as long as the new street therefore, it is recommended that the City Council Minutes May 14, 1984 Page Two watermain be replaced at the time of the street construciton. The City Administrator further indicated that should the replacement of the watermain be considered, the City Council would have to hold a public hearing to order the watermain replacement construction. Discussion was carried on regarding the possibility of assessing the storm sewer cost at 1~ times for conunercial zoning. Discussion was also carried on regarding the beginning location of the project on Main Street at Railroad Drive. Mr. Gilbertson indicated that the project would start approximately 150 feet east of Railroad Drive as Mn/Dot would construct the balance of Main Street to Highway #10 with the Highway 1110 improvements. Mr. Gilbertson further indicated that the portion of Main Street that Mn/Dot will construct in 1985 will be assessed along with the total Main Street project. Mr. Gilbertson further indicated that the overhead utility lines will be re-routed to save the tree on Mrs. Kastendick's property at Gates and Main. Discussion was carried on regarding the proposed sidewalk between Gates and Evans. It was suggested that the sidewalk continue all the way to Highway #169. Discussion was carried on regarding the ditch on the south side of Main Street and the feasibility of constructing a sidewalk over the ditch. Further discussion was carried on regarding the relocation of the sidewalk to the north side of Highway #169 and the striping of Main Street sh0wing two lanes of traffic and parking on each side. Further discussion was carried on regarding the replacement of the watermain between Gates and Evans. Mr. Hank Duitsman indicated that in the Utilities Capital Improvement program, it is estimated that there is approximately one million dollars worth of replacement work; therefore, the Utility Conunission and City Council must come up with a new method to pay for these replacement costs. Councilmember Duitsman indicated that various methods ofpaying for these replacement costs have been discussed. General disoussion was carried on regarding the acquisition of easements and the assessment of the lateral line for the Nursing Home. COUNCILMEMBER . GUNKEL MOVED TO APPROVE RESOLUTION 84-13 ORDERING THE EAST MAi.IN STREET IMPROVEMENT PROJECT FOR STREET, STORM SEWER AND SANITARY SEWER CONSTRUCTION. COUNCILMEMBER DUITSMAN. SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMEMBER DUITSMAN MOVED TO APPROVE RESOLUTION 84-14, A RESOLUTION ESTAB- LISHING JUNE 4TH AS A PUBLIC HEARING DATE FOR THE WATERMAIN CONSTRUCTION PORTION OF THE EAST MAIN STREET IMPROVEMENT PROJECT. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMEMBER ENGSTROM MOVED TO AWARD THE CONSTRUCTION CONTRACT TO NORTHDALE CONSTRUCTION IN THE AMOUNT OF $338,442.20 LESS THE WATERMAIN CONSTRUCTION COST. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. City Council Minutes May 14, 1984 Page Three 4. Check Register COUNCILMEMBER DUITSMAN MOVED TO APPROVE THE MAY 14, 1984 CHECK REGISTER. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 5. Beautification Committee Mayor Hinkle indicated that representatives of the Beautification Committee were present to discuss two of the Beautification Committee projects. Mayor Hinkle further indicated that students from the Alliance Church were performing a clean-up campaign for the community. Mayor Hinkle indicated that he felt the workathon for cleaning up the community was a very good idea and suggested that the City Administrator send a thank-you note to the students at the Alliance Church. Discussion was then carried on regarding the proposed purchase of an eagle for the flagpole. Mag Johnson indicated that Mr. and Mrs. Joe Flagherty expressed their intent to donate the money for the eagle for the flagpole. The City Administrator indicated that the City would purchase the eagle to save sales tax. COUNCILMEMBER ENGSTROM MOVED TO AUTHORIZE A CHECK IN THE AMOUNT OF $1471 .00 FOR THE PURCHASE OF AN EAGLE FOR THE FLAGPOLE. COUCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. General discussion was carried on regarding the base IQf the base of the flagpole, the cleanup of the area around Marty's Auto ancFEIk River Meats. Further discussion was also carried on regarding the clean up of the bank along Highway #10 from UPA to the City Hall property. It was the consensus that the Beautification Committee research means of cleaning up the bank along Highway 1110. There being no further business, COUNCILMEMBER GUNKEL MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER DUITSMAN SECONDED THE MOTION PASSED 4-0. Respectfully submitted, €&.~ig~~~ City Clerk/Treasurer PB:mj