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07-02-1984 CC MIN ~ REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. JULY 2. 1984 Members Present: Mayor Hinkle. Councilmembers Schuldt. Gunkel. ami.! Duitsman. Councilmember Engstrom arrived at Item 113 Members Absent: None 1. The meeting was called to order at 7: 30 p.m. by Mayor Hinkle. 2. Agenda Mayor Hinkle asked that Item 7!r.- Consideration of Lundberg Building Parking Requirements. Item 7~ - Consideration of John Dietz letter regarding ballfield lighting be added to the agenda. that ItemsD. and E. be added to Item 8 regard- ing the Council meeting calendar and cable television updates, and that Item 9~ - Consideration of the Barthel Planned Unit Development COhcept be added to the agenda. COUNCILMEMBER SCHULDT MOVED THAT THE JULY 2, 1984. CITY COUNCIL AGENDA BE APPROVED AS AMENDED. COUNCILMEMBER GUNKEL SECONDED. THE MOTION. THE MOTION PASSED 3-0. 3. Minutes Councilmembers asked that corrections to the June 18, 1984 City Council minutes be made as foliliows: Page 4, next to the last paragraph - landowner indicated should be George Dietz. Page 6, Motion by City Council should reflect up to five years as a completion date for phase two. Page 7. a reference to the building addition being considered in the variance proceedings being less than the 25% maximum, should in incorporated. COUNCILMEMBER ENGS1fROM MOVED TO APPROVE THE JUNE 18, 1984 CITY . COUNCIL MINUTES AS AMENDED. COUNCILMEMBER GUNKEL. SECONDED THE MOTION. THE MOTION PASSED 4-0. 4 . Open Mike No one appeared for this item. 5. Kuhn Easement Vacation The City Administrator presented information to the City Council regarding sanitary sewer concerns and right-of-way concerns discussed at the City Council's last con- sideration of the Kuhn easement. The City Council agreed that the information pre- sented definitely presented a different picture of the Kuhn easement than was pre- sented at the last meeting and that the matter should be re-heard by the City Council . COUNCILMEMBER SCHULDT MOVED TO RE....HFAR AN EASEMENT VACATION REQUEST BY MR. . RON KUHN FOR PROPERTY IN THE CIRClJE BAY ADDITION SHOWN AS OUTLOT A. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. ~ City Council Minutes July 2, 1984 Page Two 6. Highway 10/Main Street Improvement Project The City Administrator briefly reviewed the discussion and results of a meeting conducted on June 27th with representatives from Mn/Dot regarding detouring plans for the Highway 10/Main Street improvement project. The Administrator indicated that at the June 27th meeting, significant concerns were expressed by the downtown merchants in having both Main Street and Jackson Avenue closed for north bound traffic through- out the duration of the project. Downtown retailers were largely satisfied with the access provided to the southerly downtown streets. The Administrator informed the Council that while the problem of north bound access could not be resolved at the meeting, on the next day after conversations with Mn/Dot, Mn/Dot had agreed to provide for access for traffic north on either Jackson or Main Street at all times during the project. The City Administrator also briefly reviewed the status of the Highway IIlO/Main Street improvement project and problems with the MSA eligibility and funding for the project. The Administrator indicated that the staff and engineer felt that it would be necessary to have a variance approved by the City Council in order to make the project eligible for MSA funding as originally anticipated by the City. As the project has been designated, it apparently does not meet Mn/Dot standards, even though the design work was completed by Mn/Dot engineers. The Administrator reviewed the cost breakdowns contained in his memorandum to the City Council of July 2, 1984 and also possible solutions contained in the memorandum. After general discussion by the City Council, COUNCILMEMBER DUITSMAN MOVED TO APPROVE RESOUUTIGlN 84-9, A RESOLUTION REQUESTING A VARIANCE FOR THE MAIN SYREET AND HIGHWAY 1110 INTERSECTION FROM CURRENT MSA STANDARDS IN ORDER TO MAKE THE PROJECT MSA ELIGIBLE. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. The Administrator proceeded to review detailed costs and proposed assessments for the Main Street improvements included in the Highway 10/Main Street improvement project. The Administrator indicated that it was proposed to assess only street and storm sewer assessments at this time. Councilmember Duitsman expressed a concern that water improvements being constructed in the Highway 10/Main Street improvement project also be assessed to some degree to benefited properties. The Administrator indicated that the complete cost of water trunk could not be assessed to the properties affected, inasmuch as the line was a trunk line and only limited benefit could be shown to the affected properties in question. Councilmember Duitsman also had concerns regarding the elevation of the Burlington Northern Rail- road tracks at Main Street and asked if something could not be done to correct the situation or keep the railroad from making the situation worse. The City Administrator indicated that he was aware of no way to deal with the problem at the local level or that Mn/Dot could deal with the problem. General discussion followed on possible assessments and possible methods of assess- ments for water trunk crossing associated with the Highway 10/Main Street project The City Council agreed that when the project was advertised for public hearing, that the right to assess water improvement costs be reserved for the City, in the event the City Council determines that an assessment is appropriate. ~ City Council Minutes July 2, 1984 Page Three COUNCILMEMBERGUNKEL MdVED APPROVAL OF RESOLUTION 84-19, SETTING THE PUBLIC HEARING DATE FOR THE HIGHWAY 10/MAIN STREET IMPROVEMENT PROJECT AS JULY 30, 1984 AT 9:00 P.M. AT. THE ELK RIVER PUBLIC LIBRARY. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. The City Adminisrator also indicated to the City Council that it was necessary to adopt a resolution allowing the State to transfer Federal Aid Urban monies from the City's account into another account to pay for street lighting costs associated with the Highway 10 improvement project. COUNCILMEMBER GUNKEL MOVED APPROVAL OF RESOLUTION 84-10, A RESOLUTION AUTHORIZING THE TRANSFER OF NECESSARY FAU FUNDS FROM THE CITY'S ACCOUNT INTO THE APPROPRIATE ACCOUNT TO ALLOW THE STATE TO EXPEND THE FUNDS FOR STREET LIGHTING COSTS ASSOCIATED WITH THE HIGHWAY 10/MAIN STREET IMPROVEMENT PROJECT. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Pay Estimate Number 8 ..:.. Gates Avenue Improvement Project Councilmember Schuldt asked if a cover or grate was going to be installed at the end of the storm sewer pipe at the Mississippi River. The City Administrator indicated that the grate should have been installed as a part of the project and that the staff would see that it is in fact installed prior to acceptance of the project. COUNCILMEMBER SCHULDT MOVED APPROVAL OF PAY ESTIMATE .118 TOBARBAROOSA AND SONS, INC. FOR THE GATES AVENUE IMPROVEMENT PROJECT IN THE AMOUNT OF $75,437.03. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 4-0. ]1--1.. Lundberg Building Parking Requiremeri ts Mr. Cliff Lundberg was present to inquire about the parking necessary for a building which he is in the process of constructing at the intersection of Jackson Avenue and 4th Street. Mr. Lundberg was unsure as to what was being re- quired by the City on his building. The City Administrator asked Mr. Lundberg what square footage was available in the building and to what use it would be put. Mr. Lundberg indicated that he had 1,200 square feet of space on the lower level of his building which would be rented for office use and 1,700 square feet of space in the upper level which would be rented for retail use. The City Administrator indicated that the Code required 3 spaces for the office portion of his building and five spaces for the retail portion of the building for a total of eight parking spaces. Mr. Lundberg indicated that eight spaces could be provided on his plan and would be in accordance with the City Code. Mr. Lundberg also asked about the utilization of the fire department parking lot for overflow parking. The City Council indicated that at this time, they could foresee no problems so long as there is no difficulty with the fire department, but that it would be necessary to check before any final approval could be given. ~ City Council Minutes July 2, 1984 Page Four 7~. Dietz Letter Regarding Softball Lighting Mayor Hinkle indicated that he received a letter from Mr. John Dietz requesting that the City Council consider lighting for the new ballfields being constructed adjacent to Orono Park. The Mayor and City Council were in agreement that a response should be provided to the letter once some information can be developed regarding costs associated with the project. The City Administrator indicated that costs were being gathered at this time and would be provided to the City Council as soon as they were available. 8. Consider Various Licenses COUNCILMEMBER DUITSMAN MOVED APPROVAL OF THE FOLLOWING LICENSES: 1. A bowling alley license for Reggies Pennant Bar. 2. Mechanical amusement device license for Sunshine Depot. 3. A gambling license for St. Andrews. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 9. Liquor License Renewals COUNCILMEMBER DUITSMAN MOVED TO APPROVE ALL OF THE LIQUOR LICENSES FOR WHICH APPLICATION HAD BEEN RECEIVED AND AS INDICATED ON THE JUNE 29, 1984 LIST SUPPLIED BY THE CITY STAFF. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. The City Council indicated specific concerns regarding the Sunshine Depot application which was not provided to the City and informed the staff that the Sunshine Depot would have until the following Monday to make application and pay the necessary fees or be in jeopardy of losing the liquor license. Council also directed the staff not to sign any liquor licenses until such time as necessary fees and payment have been made for all licenses previously appr ved. 10. u date U date A. Administrator reviewed with the City Council meeting dates scheduled the month of July. B. e Administrator informed the Council that the required public hearing or the cable television franchise was going to be conducted on July Oth at 1:30 p.m. at the Buffalo City Hall. 11. Chec ister City Council Minutes July 2, 1984 Page Five ~ COUNCILMEMBER ENGSTROM MOVED APPROVAL OF THE CHECK REGISTER AS SUBMITTED. COUNCIL. EMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 12. No disc COUNCIL MBER DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, Robert Middaugh City Administrator RM:st ~c J