4.1. HP DRAFT MIN 04-21-2016Meeting of the Heritage Preservation Commission
Held at the Elk River City Hall
February 24, 2016
Members Present: Chair Fox, Commissioners Lindberg, Mortensen, and Nicholas
Members Absent: Commissioner Jones
Others Present: Planning Manager Zack Carlton, Council Liaison Jerry Olson
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Heritage Preservation
Commission was called to order at 6:04 p.m. by Chair Fox.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider February 24, 2016, Agenda
Moved by Commissioner Nicholas and seconded by Commissioner Lindberg
to approve the February 24, 2016, agenda.
Motion carried 4-0.
4. Consent Agenda
4.1 October 15, 2015, HPC Minutes
Moved by Commissioner Mortensen and seconded by Commissioner
Nicholas to approve the October 15, 2016, minutes.
Motion carried 4-0.
5.1 Water Tower Subcommittee Update
Char Fox reviewed previous conversations with the Kelley Farm and OHK Grange
regarding establishment of a non-profit group. He stated that at this time it does not
appear that either option will work for a partnership.
Chair Fox and Commissioner Mortensen discussed alternative options for
establishing a 501 (c)(3) non-profit group and alternative fundraising opportunities.
Commissioner Mortensen stated that she would be willing to research the process
required to establish a 501 (c)(3) and bring back information for the next meeting.
Heritage Preservation Commission Meeting
Elk River City Hall
February 24, 2016
Discussion regarding membership in a 501 (c)(3) followed.
Mr. Carlton suggested holding a joint meeting with the City Council to gauge their
interest in the water tower site beyond restoring the structure. Consensus of the
Commission was to plan a joint meeting to discuss plans and vision for the site.
5.2 Discuss Grant Opportunities and Plans for the Water Tower
Mr. Carlton stated that restoration of the tower does not qualify for a Certified Local
Government grant. He reviewed additional grant opportunities, timelines, and
requirements for the applications.
Mr. Carlton will discuss the grant opportunities available with Elk River Municipal
Utilities as they are providing the funding for the restoration project.
Discussion about the various grant opportunities followed.
The Commission directed staff to research the identified grant opportunities and
bring back additional information at the next meeting.
5.3 Consider the 2015 HPC Annual Report
Mr. Carlton provided a brief summary of the report and asked for comments and
changes. The Commission reviewed the document and provided staff with necessary
updates.
Moved by Commissioner Mortensen and seconded by Commissioner
Nicholas to adopt the 2015 Annual Report of the Elk River Heritage
Preservation Commission with the recommended changes to contact
information.
Motion carried 4-0.
6.1 Attendance Policy Update
Mr. Carlton reviewed the updated boards and commission attendance policy. He
noted that all Commissioners need to attend at least three of the four regular
meetings held throughout the year.
Discussion about the historic walking tour and oral histories followed.
Heritage Preservation Commission Meeting
Elk River City Hall
February 24, 2016
7. Adjournment
There being no further business, Chair Fox adjourned the meeting of the Elk River
Heritage Preservation Commission at 7:03 p.m.
Tina Allard
City Clerk
Joshua Fox
Heritage Preservation Commission Chair