Loading...
02-14-2018 PR MIN II4 City of Meeting of the Elk River Parks and dmik..-. Recreation Commission •Ver Held at the Elk River City Hall Wednesday, February 14, 2018 Members Present: Commission members Ahlness, Holmgren,Kallemeyn,Niziolek,Sagan, and Soltvedt Members Absent: Chair Anderson (arrived at 7:40 p.m.) Council Liaison: Mr. Olsen Staff Present: Parks and Recreation Director,Michael Hecker,Recreation Manager Steve Benoit, Parks Superintendent Tim Sevcik, and Recreation Coordinator,Tonya Love I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Vice Chair Kallemeyn. 2. Consider 02/14/18 Agenda Mr. Hecker asked to add Item 5.4 Pause Park Improvement Projects • Moved byCommissioner Ahlness and seconded byCommissioner Sagan to approve the February 14,2018, Parks and Recreation Commission meeting agenda with the recommended changes. Motion carried 6-0. 3.1 Consider 1/10/18 Regular PRC Minutes Moved by Commissioner Soltvedt and seconded by Commissioner Sagan to approve the January 10,2018 Parks and Recreation Commission Minutes. Motion carried 6-0. 4. Open Forum - None 5. Action Items 5.1 Park Dedication — Miske Meadows Fourth Addition Mr. Benoit presented his staff report. Moved by Commissioner Niziolek and seconded by Commissioner Holmgren to recommend to City Council to accept park dedication for the plat of Miske Meadows Fourth Addition to be paid for 72 dwelling units at the rate applicable when the subdivision is released for recording. Motion carried 6-0. 05.2 Trails Master Plan Parks&Recreation Commission Minutes Page 2 • February 14,2018 Mr. Sevcik presented his staff report. Moved by Commissioner Sagan and seconded by Commissioner Soltvedt to recommend to City Council to approve Trails Master Plan. Motion carried 6-0. Vice-Chair Kallemeyn suggested that the Trails Master Plan be reviewed annually as it will change. Councilmember Olsen suggested setting priorities for the Trails Master Plan when presenting to City Council. Mr. Hecker shared that the Trails Master Plan will be brought to City Council work session in the future. Commissioner Niziolek stated that the commission should do an annual review of Trails Master Plan before the Park Improvement Fund is completed. 5.3 Summer Festival Mr. Benoit presented his staff report. Commissioner Holmgren asked why July 7 was chosen for the date, sharing that the date may lend to smaller attendance and should consider the first weekend in August as there would be no sport • tournaments. Mr. Hecker shared that is was the closest weekend day to July 4 to be able to utilize the fireworks and that the Police and Fire are okay with moving the fireworks to July 7. Commissioner Holmgren asked is this will be the annual date. Mr. Hecker stated that staff will discuss the annual date. Mr. Holmgren suggested the naming the event Elk River Fest. Moved by Commissioner Soltvedt and seconded by Commissioner Sagan to recommend to City Council to hold an Elk River community summer festival event on July,7,2018. Motion carried 6-0. 5.4 Pause Park Improvement Projects Mr. Hecker shared that staff would like to pause some upcoming Parks Improvement Fund projects which may be impacted by the Arena project that has been suspended by the City Council. Projects that may be impacted are Dave Anderson Athletic Complex (DAAC) scoreboards for$40,000 DAAC irrigation for$120,000 which$23,415 has already been spent to purchase materials and Oak Knoll lights for$125,000. Staff is seeking further direction from the �y� rE1EI rl • NATIME Parks&Recreation Commission Minutes • Page 3 February 14,2018 City Council. Commissioner Soltvedt asked how DAAC would be handled if the Arena project was built on its current site. Mr. Hecker shared that softball fields will be built over by YAC. Commissioner Kallemeyn asked if projects are paused when would they resume. Mr. Hecker shared he was unsure when, as spring may be too late and would hope for a summer timeline to start the projects. Commissioner Holmgren explained that this is a slippery slope and group has worked hard to move forward on these projects and now due to the City Council changing direction it reflects badly on the commission. Commissioner Soltvedt asked if the DAAC location is used for new facility could the scoreboards be used elsewhere in the system. Mr. Sevcik stated no as the amount of money allocated would not be enough to cover another location. Councilmember Olsen asked how much money has been put into the well at DAAC. • Mr. Sevcik shared that there has been no cost as of yet,just time spent with the company to come up with a solution. Vice-Chair Kallemeyn asked to review the issue on a monthly basis. Commissioner Soltvedt stated that since these projects have already been approved why not make a motion to move forward when City Council makes a decision. Commissioner Niziolek stated that the commission has made a commitment and the City Council should be the ones to put these Park Improvement projects on hold. Commissioner Holmgren stated he agreed with Commissioner Niziolek. Councilmember Olsen shared that the commission is leaping ahead of itself because it is not clear what is going to happen. There are many things happening at once. Commissioner Holmgren stated to move forward with project until City Council knows. Moved by Commissioner Niziolek and seconded by Commissioner Holmgren to proceed with Parks Improvement projects, clearly notifying the City Council of projects moving forward and if they agree. Motion carried 7-0. Vice-Chair asked to add this item to the March Agenda as an update. III1E1E1/ IIT INATUREJ Parks&Recreation Commission Minutes Page 4 • February 14,2018 6. Discussion Items 6.1 Outdoor Ice Rink at Spectrum High School Mr. Hecker presented his report. Sharing that it would be nice to add a warming house at no extra cost and look at not doing a rink at Kliever Lake Fields. Chair Anderson arrived at 7:40 p.m. Mr. Sevcik gave an update on the outdoor rinks for this year's season, staring three weeks earlier and neighborhood rinks getting higher usage. Commissioner Soltvedt asked about having hockey boards at the Spectrum site. Mr. Hecker stated that the hockey boards would be paid for by the school and after negotiating with Spectrum staff. 6.2 Park Ranger Volunteer Position Mr. Benoit presented his report. Commissioner Soltvedt shared how Anoka County Parks and Recreation reviewed their Park Ranger position and title and decided based on what the position provided that the title would be Park Services. Commissioner Niziolek stated that there is a great need for informing park users existing park ordinances,also sharing that he had been bitten by a dog in one of the parks. Commissioner Soltvedt shared that the hard thing about ordinances is it's challenging to enforce them. Mr. Benoit shared that the park ordinances were listed on the website and that staff will work harder on educating the public on them. Chair Anderson stated that he did not want to see the position removed. Mr. Hecker stated that incidents that happen in the parks need to be reported to the police so they can respond and things are logged. Chair Anderson asked if this position would report to Mr. Benoit and does it require a background check? Mr. Benoit shared that the position would need a background check and that the position would be an extension of the Adopt-a-Park program and would communicate with the supervisor of that program. II � E1E1 � r • INATUREI Parks&Recreation Commission Minutes • February 14,2018 Page 5 7. New Facilities Design and Construction Update Mr. Hecker shared that the City Council has voted by a 3-2 vote to suspend the current project and put out a referendum in November. 8. Parks and Recreation Director Update Mr. Hecker presented his staff report and thanked both Commissioner Kallemeyn and Commissioner Sagan for their time of the commission as their terms were ending. Chair Anderson stated that he feels strongly about involving Woodland Trails Regional Park stakeholders in the planning of the improvements and would like to add creating a group to the March agenda. 9.1 Recreation Manager's Update Mr. Benoit presented his staff report. 9.2 Parks Superintendent's Update Mr. Sevcik presented his staff report. • I 0. Announcements Chair Anderson shared that there have been crews working the weekends in the Woodland Trails Regional Park to remove dead trees. II. Adjournment There being no further business,Vice-Chair Kallemeyn adjourned the meeting of the Elk River Parks and Recreation Commission at 8:30 p.m. Minutes prepared by Tonya Love. "OP _,Ar Dave Kallemeyn,Vice-Chair L Tina Allard, City Clerk IIIINATUREI11 ■ EIEI � r