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12-10-1984 CC MIN ~ . . Regula~ Scheduled Meeting of the Elk River City Council Held at the Elk River Public Library Monday, December 10, 1984 Members Present: Mayor Hinkle, Councilmembers Gunkel and Engstrom Members Absent: CouncilmembersDuitsman and Schuldt Planning Commission Members Present: Commissioners Oster, Temple, Fuchs, Wille, Tralle, and Pearce 1. The joint meeting of the City Council and Planning Commission was called to order by Mayor Hinkle at 7:30 p.m. 2. Mayor Hinkle indicated that the City Council and Planning Commission would consider the final plat of the Barthel Planned Unit Development~ the Developers Agreement, and the exhibits as submitted by the developers of the Barthel PUD. The City Administrator indicated that the documents to be considered by the City Council include the following: 1) an updated site plan, 2) a utility plan, 3) a landscape plan including buffers, 4) a final plat, 5) the planned unit development and developers agreement with its assorted exhibits, 6) a detail landscape plan for the shopping center building, and 7) a building plan and elevation for the shopping center. The City Administrator indicated that the site plan of Parcel D, as proposed to be completed in phases is addressed in the developers agreement, and further indicated that parcels Band C have remained unchanged. The City Administrator indicated that the stand alone hardware store is a part of the phase one project. The City Administrator indicated that the necessary easements have been obtained. The site plan was reviewed by the City Council with general discussion of the site plan, the types of plantings berm and housing proposed for parcel D. Discussion was carried on regarding the landscaping proposal and the utility plan. It was the consensus that the light poles to be used in the development would be similar to the poles used in the Barrington Planned Unit Development. Representatives of the Barthel PUD reviewed the building design, elevation, type of concrete block, color of the proposed building and the proposed sign on the building. Mr. Dave Sellergren, City Attorney, reviewed the documents necessary to be signed and delivered at the time of closing. Discussion was carried on regarding the tax increment district and the 90 days required to establish a TIF after the building permit has been issued. Mr. Jim Tralle opened the special meeting of the Planning Commission. ~ . . City Council Minutes December 10, 1985 Page Two COMMISSIONER JOHN PEARCE MOVED TO. RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE BARTHEL PLANNED UNIT DEVELOPMENT FINAL PLAT. COMMISSIONER WILLE SECONDED THE MOTION. THE MOTION PASSED 6-0. COMMISSIONER PEARCE MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE LAND- SCAPING PLAN. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION PASSED 6-0. COMMISSIONER PEARCE MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE BUILDING PLANS AND ELEVATIONS. COMMISSIONER TEMPLE SECONDED THE. MOTION. ~ THE MOTION PASSED 6-0. General discussion was carried on regarding the blank numbers in the developers agreement with regards to parcel f, g, &h. Values of the property was also discussed. Discussion was carried on regarding the tax increment financing proposed for the water tower. COUNCILMEMBER GUNKEL MOVED TO APPROVE THE FINAL PLAT FOR ELK RIVER PLAZA SUBJECT TO THE FOLLOWING CONDITIONS: 1) THE EXECUTION BY ALL PARTIES OF THE DECEMBERS, 1984 DRAFT OF THE ELK RIVER PLAZA PLANNED DEVELOPMENT AGREEMENT INCLUDING EXHIBITS F ,G, AND H SUBJECT TO MINOR TECHNICAL MODIFICATIONS AS APPROVED BY THE CITY ATTORNEY. 2) THE EXECUTION BY ALL PARTIES OF THE NOVEMBER 30, 1984 DRAFT OF THE PERSONAL GUARANTEE RELATIVE TO THE ELK RIVER PLAZA PLANNED UNIT DEVELOPMENT. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE DECEMBER S, 1984 DRAFT OF THE ELK RIVER PLAZA PLANNED DEVELOPMENT AGREEMENT AND. TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE SAID AGREEMENT. COUNCILMEMBER GUNKEL SECONDED THE MOTION. THE MOTION PASSED 3-0. MAYOR HINKLE MOVED TO DIRECT THAT DELIVERY OF THE ELK RIVER PLAZA FINAL PLAT AND ALL RELATED EXECUTED DOCUMENTS TO APPLICANT NOT BE MADE UNTIL ALL CLOSING REQUIREMENTS WITH RESPECT TO THE ELK RIVER SHOPPING CENTER COMMERCIAL DEVELOPMENT REVENUE NOTES OF 1984 HAVE BEEN COMPLIED WITH AND THE $SOO,OOOLETTER OF CREDIT IDENTIFIED IN SECTION 20 OF THE ELK RIVER PLAZA PLANNED DEVELOPMENT AGREEMENT HAS BEEN DELIVERED TO THE CITY. OF ELK RIVER. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. COUNCILMEMBER ENGSTROM MOVED TO APPROVE THE SHOPPING CENTER BUILDING, LANDSCAPE AND BUILDING ELEVATION PLANS, PURSUANT TO REQUIREMENTS IN THE ELK RIVER PLAZA PLANNED DEVELOPMENT AGREEMENT. COUNCILMEMBER GUNKEL SECONDED TFtE MOTION. THE MOTION PASSED 3--0. ~ . City Council Minutes December 10, 1985 Page Three COUNCILMEMBER GUNKEL MOVED TO DIRECT THE STAFF TO TAKE ALL STEPS NECESSARY TO CREATE AN ECONOMIC DEVELOPMENT DISTRICT AND A TAX INCREMENT DISTRICT TO FACILITATE THE CONSTRUCTION OF A WATER TOWER AND RELATED IMPROVEMENTS CON- TINGENT UPON THE ISSUANCE OF ELK RIVER SHOPPING CENTER COMMERCIAL DEVELOPMENT REVENUE NOTES OF 1984 AND COMPLIANCE WITH ALL REQUIREMENTS THEREIN. COUNCIL- MEMBER ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. Further discussion was carried on regarding occupancy of the shopping center before the water tower has been constructed. There being no further business, COUNCILMEMBER GUNKEL MOVED THAT THE MEETING BE ADJOURNED. COUNCILMEMBER ENGSTROM SECONDED THE MOTION. TRE MOTION PASSED 3-0. Respectfully submitted, (J~ Phyllis Boedigheimer City Clerk/Treasurer PB:st