5.1.C. SR 04-18-2005
I tern #. 5. 1. B&C
13065 Orono Parkway
Elk River, MN 55330
April 13, 2005
File: 824180]-0060
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River MN 55330
RE: 2005 STREET RECONSTRUCTION IMPROVEMENT
AWARD OF BIDS
Dear Councilmembers:
At the close of the Assessment Hearing and adoption of the assessment roll for the 2005
Street Reconstruction Improvement, it would be appropriate for the City Council to
consider awarding the construction bids. As the City Council will recall from March when
authorization to bid this project was given, the project was broken into two pieces for
bidding purposes. The smaller bid was for the lining of the existing sanitary sewer system
throughout the project. The larger piece was for the street reconstruction project and
watermam 1ll1provement.
We have tabulated the bids received on Tuesday, April 12, 2005 for the Street
Reconstruction Project. The sanitary sewer lining portion of the project received three bids.
The table below lists each of the bidder and their total bid:
165,450
$174,025
$184,045
The second bid and larger portion of the project received a total of eight bids. The
following table lists each of the bidders and their total bid:
Phone: 763.635.1000
Fax: 763.635.1090
www.cLelk-river.mn.us
2005 Street Reconstruction Improvement
April 13, 2005
Page 2
$925,054.90
$954,159.58
$1,050,305.66
$1,061,158.75
$1,086,462.80
$1,130,036.25
$1,182,680.00
$1,492,948.50
The feasibility study for this project estimated the total construction costs for both bids and
all pieces of the improvement at $1,443,920. The low bid received from Insituform
Technologies USA, Inc. for the sewer lining and from Universal Enterprises for the street
reconstruction total $1,135,304.90. This is approximately 21 percent under the feasibility
estimate. As presented in the feasibility study the financing for the improvements include
the Elk River Municipal Utilities paying for all of the water improvements. The remaining
street improvements including the sanitary sewer lining are to be funded by assessments to
the benefited property owners and the City. The feasibility study estimated that slightly less
than 1/3 of the cost would be assessed and the Citywould fund slightly more than 2/3 of
the cost. With the low bids being less than the feasibility study estimate, the Gty's share of
the project cost will be reduced and the project will come more into compliance with the
City's desire to have 1/3 of the cost of street reconstruction projects assessed and 2/3 of the
cost funded by the City.
Both Insituform Technologies USA, Inc. and Universal Enterprises have successfully
completed similar type work within the City of Elk River in the past. Therefore, we would
recommend award to them as the lowest responsible bidders. The Insituform award is for
the sanitary sewer lining portion of the project in the amount of $165,450 and the Universal
Enterprises award would be for the street reconstruction and watermain improvements in
the amount of $925,054.90. It should be noted that the Elk River Municipal Utilities
Commission reviewed the watermain portion of Universal Enterprises' bid last Tuesday and
concur with the award. Attached are two separate resolutions for the City Council's
consideration which will make the awards to Insituform Technologies USA, Inc. and
Universal Enterprises.
If you have any questions regarding this issue, I will be in attendance at your April 18, 2005
City Council meeting.
Sincerely,
.~fJjlcu~
Terry J. :t<A~urer, PE
Gty Engineer
S:\EngineerImprovProj\2005 Improvement Projects\Pavement Rehab 2005\04 13 05 cc memo.doc
RESOLUTION 05-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
SANITARY SEWER LINING IMPROVEMENT OF 2005
WHEREAS pursuant to a City Council Resolution 05-26, passed at the March 21, 2005 meeting,
competitive bids were solicited and received for the Sanitary Sewer Lining Improvement;
and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders
and determined that Insituform Technologies USA, Inc., is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such
contract with Insituform Technologies USA, Inc., as is approved by the City Attorney, for the
completion of the Sanitary Sewer Lining according to the approved plans and specifications designed
by City Council Resolution.
2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits
made with their bids upon execution of the contract specified above.
Passed and adopted this 18th day of April 2005.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerlmprovProj\2005 Improvement Projects\Sanitary Sewer Lining\Accept bid-authorize contract.doc
RESOLUTION 05-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
STREET RECONSTRUCTION IMPROVEMENT OF 2005
WHEREAS pursuant to a City Council Resolution 05-26, passed at the March 21, 2005 meeting,
competitive bids were solicited and received for the 2005 Street Reconstruction
Improvement; and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders
and determined that Universal Enterprises, is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such
contract with Universal Enterprises, as is approved by the City Attorney, for the completion of the
2005 Street Reconstruction Improvement according to the approved plans and specifications
designed by City Council Resolution.
2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits
made with their bids upon execution of the contract specified above.
Passed and adopted this 18th day of April 2005.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerlmprovProj\2005 Improvement Projects\Pavement Rehab 2005\Resolutions\Accept bid-authorize contract.doc