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6.2. SR 04-18-2005 Item 6.2. MEMORANDUM TO: Mayor and City Council FROM: Pat Klaers, City Ad~tor DATE: April 18, 2005 SUBJECT: Boys & Girls Club Update Lana Huberty and some youth members of the Boys & Girls Club will be in attendance at the City Council meeting to provide an update on recent Boys & Girls Club activities. Funding is in the city budget to help finance a few Boys & Girls Club programs. s: \ Council\pat\2005\B&GUpdate.doc To: Director of Administrative Services, Lori Johnson From: Boys & Girls Club of Elk River Executive Director, Duane Howard Director of Operations, Lana Huberty Re: Youth in Community 2005 Quarterly Report Dates: January through March 2005 (13 weeks) First, allow us to begin by saying thank you for believing in our mission to serve more teens in Elk River and by donating money to this program. It would not be such a success today had you not given us this opportunity! History: Our Youth in Community Program began with the hiring of Carrie Bufford as our Teen Coordinator. Carrie is an Elk River graduate who went on to the University of Minnesota to obtain her BA Degree in Psychology. Carrie had worked two summers for the Boys & Girls Clubs of Elk River during college and was a natural "hip" fit for our new mission of reaching more teens. During the months of Januarv through March the following obiectives were met: 1. Establishment of a program title that would attract teens. Therefore "Youth in Community: was changed to "Hang Time". 2. Program hours and dates were set. These are Mondays and Wednesdays 5:00 p.m. - 8:00 p.m. (Carrie also offers teen options during regular Club hours as much as time allows.) 3. Marketing materials were established and distributed. (Please see attached flyer.) Marketing proved to be a challenge, as we were not allowed to advertise through the schools. We did hang flyers around town and sent flyers to the Counseling Departments of each middle and high school in the district. 4. Specific facility space was dedicated to the program staff and participants. The Teen Room was cleaned out, repainted and furnished with donated furniture including 2 couches, tables, a TV and Sega game system. 5. Program ideas were discussed with teens. We wanted to offer a safe, supervised place where the teens could come and participate in programs they liked. Carrie spent a lot oftime with the teens talking about how they wanted to see Hang Time to evolve. She has had an active group ofteens working with her through the past three months to ensure the program's success. These teens have done a great job of promoting the program via word of mouth! 6. Basic programs began including basketball and football (among other gym activities), including the beginning of a 3-on-3 basketball league. We also offer assistance with home work on an as-needed basis. Another popular program was SMART Moves. SMART Moves is a discussion curriculum revolving around issues that teens are facing in today's society. Examples of discussion topics included drug and alcohol use that our youth have come across or experienced and bullying. SMART Moves averaged about 10 teens per session and was held two times per week for 30-60 minutes. A third program Carrie ran was a card Tournament. (The winner of this tournament was to win a free Boys & Girls Club membership, but Carrie won with a Royal Flush! This tournament drew a crowd of both spectators and participants, involving a total of about 20 teens. Overall we have learned that social recreation games, such as card games and chess, are popular with this age group. 7. In February, Elk River Wal-Mart invited our group to a behind the scenes tour oftheir facility. This was a part of their Job Shadow theme day. About 15 of our youth attended and learned about facility operations and careers in retail. This was our first field trip with the teens and proved to be a success in promoting academic performance in reaching personal goals. 8. General Hang Time participation has gradually increased from 15-20 per night to an all time high of 63. This is an exciting opportunity for us to serve our local youth! Thank you for supporting us in this mission! Participation Numbers for Youth in Community Project First Quarter 2005 400 350 300 250 200 150 100 50 o 119-11 years .12-14 years o 15-18years January February March Future plans for the next 9 months: Earth Day-community service project of tree planting and clean-up. This is set for April 23 and is being done in cooperation with the AlcoalKAMA "Plant a Million Trees" campaIgn. Technology training such as web design, Excel and Publisher. Development of a Fine Arts program including pottery, water color and other more advanced forms of art. Job training proficiency development opportunities such as filling out an application and learning interview skills. Outings to other Boys & Girls Clubs to see how their teen programs are run, including teen council participation. Partnership with Elk River Police Department and Sherburne County Social Services to run Kids-n-Cops. This program involves goal setting, achievement, and the incentive of a golf outing with the local officers. And many other creative ideas have been discussed. We will continue to have Carrie work with the already established programs as she adds these new ideas. Youth in the Community Program Annual Program Budget Administration Personnel records and payroll Building maintenance/Equipment upkeep Marketing! Advertising Program and Club Resource Development-fundraising and related grant writing $1,625 *These tasks are performed by the Executive Director and will average 5 hours per week for this program. (5 hours/week *$25/hour *13 weeks= $1625) Program Planning Personnel hiring, scheduling and evaluations Staff training Solicitation of Community Partners for programs and resources Annual Program Evaluation $2,600 *These tasks are performed by the Director of Operations and will average 15 hours per week for this program. (10 hours/week *$20/hour * 13 weeks= $2,600) Facilities Building "rental" (20 hours/week *$20/hour* 13 weeks = $5,200) in-kind Supplies Transportation (1 events/year *$200Ibus costs=$200) Admission fees as needed (na) Teen Room set-up supplies $50 $250 Program Delivery Hourly costs for teaching, coordinating and supervising program Record keeping of programs and participants Participant Outreach Working with Community Partners Specific program assignments $3,510 *These tasks are performed by a Lead Program Staff and will average 25 hours per week for this program. (15 hours/week *$18/hour* 13 weeks= $5,850) TOTAL REQUEST (1st Quarter) $6,000* *This represents the City of Elk River's portion of the $24,000 total grant for 2005. Please note: As you may recall, the original total cost for this program was $74,100. Although we are receiving City of Elk River and BRIDGES Collaborative funding to assist in offering these services, the hours we are offering the program were reduced to fit within the allowable budget. As the program continues to prosper, we will continue to seek additional funds. " To: City of Elk River Building and Zoning Department, Rebecca Haug From: Boys & Girls Club of Elk River Executive Director, Duane Howard Director of Operations, Lana Huberty Re: Landfill Abatement Fund 2005 Quarterly Report Dates: January through March 2005 (13 weeks) First, allow us to begin by saying thank you for believing in our mission to educate more children, specifically on the topic of landfill abatement and recycling. Thank you for donating money to this program, it would not be such a success had you not given us this opportunity! History: Our program was planned and implemented with the coordination of Chris Jopp, our Program Director/Site Director, and Connie Schwecke, our Program Assistant. Both of these individuals have education degrees and experience in teaching youth. They have been working together for the past three months to come up with interesting programs involving the landfill abatement and recycling philosophy for our youth. During the months of January through March the following programs were offered: 1. Compost Bucket- Our Club members got the opportunity to sort through Club garbage cans to discover what items were biodegradable. This garbage is collected on a regular basis and kept on-site in our own Club compost bucket. The youth also learned the effect of lettering on the environment. The compost bucket will be an on-going project for our Club, with the hopes to move the bucket outside when the weather permits. 2. Environmental Art- Our Program Director and Assistant created art projects with the members from items which would have simply been thrown away. The children used their creativity to put junk to use in a creative way! This program continues to be popular with the younger children. During the art programs the Program Assistant was able to promote the balance between industry and a clean environment. One art example was making recycled paper. 3. Created Recycling Posters- Using ideas from local neighborhood recycling programs such as the Saint Paul Neighborhood Energy Consortium, members created their own posters promoting recycling to our community. 4. Recycling Ink Jet Cartridge Recycling- Our Program Director educated the children as to why and how to recycle ink jet cartridges, both at the Club and at home. This program includes participation by both the children and the staff and will be a year-round program. To date they have collected eight in cartridges. When the box is filled it will be sent through UPS, free of charge, and the Club will receive points on their account. These points can be redeemed for prizes or money through the Funding Factory. 5. Cell Phone Recycling- This is a new program for our Club. Our Program Director educated the children as to why and how to recycle cell phones, both at the Club and at home. This program included participation by both the children and the staff and will be year-round program. The cell phones will be shipped through UPS, enabling our Club to part of the Funding Factory. (See notes above for the ink jet cartridge recycling) 6. Recycling Pop Cans- Recycling cans is an on-going project for our Club. Our staff took extra time this winter to educate the members about waste reduction through the recycling of aluminum cans. On a permanent basis, our can trailer sets a good example for our members and community. 7. Technical Research- Our Program staff utilized our technology center as a resource tool to teach children about recycling and the benefits of reducing the waste headed for the landfills. With the numerous web sites available on recycling, the children were able to discover new ways to recycle even in their own homes. This program was offered as a piece of our on-going technology training and included topics such as smog and air pollution, environmental benefits, and how to "buy recycled". One of the main web sites utilized was www.recylceminnesota.org. 8. Recycling Trivia- This was a fun way to teach the members "the facts" about recycling and landfill abatement. Trivia is a regular part of our Power Hour program and is enjoyed by all ages! Landfill Abatement Education Program 1 st Quarter 2005 Review Administration Personnel records and payroll Marketing! Advertising Program Resource Development- related to this fund $325 *These tasks were performed by the Executive Director and Director of Operations and averaged 1 hour per week during the year. (13 hours * $25/hour= $325) Program Planning Personnel hiring, scheduling and evaluation Staff training Program evaluation $260 *These tasks were performed by the Program Director and averaged 1 hour per week during the year. (1 hour/week* $20/hour* 13 weeks= $260) Facilities/Supplies Building "rental" (3 hours/week * $20/hour * 13 weeks= $780) $780 Program Delivery Hourly cost for teaching, coordinating, and supervising the program Record keeping of program and participants Participant Outreach Working with community partners $1170 *These tasks were performed by a Program Assistant at an average of 5 hours/week during the year. (5 hours/week *$ 18/hour *13 weeks=$1170) Recycling Component: (Cans for Kids) $1040 Can collection and recycling Trailer circulation to community events such as Sherburne County Parade *These tasks were performed by a variety of staff members averaging 4 hours/week. (4 hours/week * 13 weeks * $20= $1040) TOTAL PROGRAM BUDGET $3575* *This is the amount being requested from the City of Elk River to help fund this project. The total 2005 amount pledged was $12,000, but the quarterly amount will vary from quarter to quarter depending upon the activities being offered during that time period.