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3.2 ITEM #3.2. ty of MEMORANDUMRiverlk TO: Planning Commission FROM: Stephen Wensman, Planners' DATE: July 13, 1999 SUBJECT: Request by Elk River Country Club for a Conditional Use Permit, Public Hearing Case No. CU 99-23 Request Please consider a request by the Elk River Country Club for a conditional use permit to construct a maintenance building, and modify the golf course. Location 20015 Elk Lake Road, Elk River, MN, (SE 1/4 of Section 20) • Zoning/Land Use R1a (Single Family Residential) / OS (Open Space) Attachments • Location map • Site plan • Building plans • Alternate berming and landscape plan • Proposed land exchange • Park concept plan Overview This item was continued from the June 22, 1999 Public Hearing so the applicant could provide more complete information to the Commission. The Elk River Country Club, located directly south of Woodland Trails Park, would like to improve the golf facilities in keeping with their Golf Course Master Plan. This plan includes the construction of a maintenance building • east of the driving range with an access drive from the Woodland Trails Park 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 Memo to Planning Commission/CU 99-23 July 13, 1999 Page 2 entrance drive and the construction of a larger driving range tee with several IIIpractice tees and greens near Elk Lake Road. To accommodate these plans, a land and easement exchange are also being requested under a separate application. Golf Courses are a conditional use in the Rla zoning district and any proposed changes to the course require Planning Commission review and City Council approval. Proposed Improvements Maintenance Building The Country Club proposes a new 48 ft x 112 ft maintenance building to be located east of the driving range. The building will be a pole barn style with walls with the color, Light Stone, and the roof with the color, Forest Green. The building will be used for the storage and maintenance of equipment and a small office and lunch room for the maintenance crew. The Country Club indicated that roughly 5-8 maintenance workers would come and go from the building each day for the golf season and only one or two workers would use the building in the winter months. Sales calls and material deliveries would also be made to the maintenance building during operation hours. On-Site Septic and Well • Because the maintenance building will be used as a meeting place and office, a well and on-site septic is required. The submitted plans show locations of a well and both a primary and secondary septic field locations. Lighting Site lighting is addressed by wall mounted security lights on the north side of the proposed building (facing the park). There are no lights shown on the other 3 walls. Lighting should be down-cast and vandal proof. Glare from the lighting shall not be visible from beyond the limits of the immediate site. Maintenance Yard Surrounding the maintenance building is a gravel surface maintenance yard large enough to contain parking for 12 cars, storage of sand and gravel, a trash enclosure and vehicle movements. The Country Club indicated that the existing brush and wood debris will be cleaned up and in the future any storage of wood debris will be located elsewhere on the golf course. • \\elkriver\sys\shrdoc\planning\stevewen\pcmmo\cu99-23.doc Memo to Planning Commission/CU 99-23 July 13, 1999 Page 3 • Access Road The Country Club proposes to construct a 22 foot wide access road to the proposed maintenance building across park property to the park entrance drive. The road will be paved from the park road to the top of the hill to minimize gravel run-off onto the park road and the between the top of the hill and the maintenance shed will be Class V gravel. This access road has been the most difficult issue for staff and the Park and Recreation Commission. Various locations and width of the road were proposed prior to the compromise location now shown on the site plan. The compromise location has a perpendicular connection to the park drive so as to appear as a secondary road and not part of the park road. Also, the access drive is located in the lowest possible elevations between existing hills and crosses the driving range. For safety reasons, the golf course will extend a net across the range to minimize conflict between vehicles and balls. For security reasons, the access road will be gated and locked when the golf course is closed and a sign posted stating, "golf course employees only." Grading and Drainage To accommodate the building, yard and drive, significant grading will occur. The grade will be lowered (cut) roughly 9 feet on the west end of the • maintenance yard and raised (fill) roughly 5 feet on the east end of the maintenance yard. The access drive will necessitate some filling near the park drive and some cut over the driving range. Golf Ball Netting As part of the compromise, the Country Club will install ball netting between the driving range and the park. The netting will significantly reduce the number of balls on park property and will provide greater safety and lessen the potential damage to property. Greens and Tees As part of the Country Club Master Plan, the golf course proposes to expand the driving range tee to the north and add a practice chipping green and tees The proposed driving range tee will direct golf balls away from the park and will accommodate a greater number of golfers. The practice chipping tees will be located near Elk Lake Road on park property proposed to be exchanged. • \\elkriver\sys\shrdoc\planning\stevewen\pcmmo\cu99-23.doc Memo to Planning Commission/CU 99-23 July 13, 1999 Page 4 Park Issues As part of the Park and Recreation Commission's Park of the Month process, a concept plan for Woodland Trails Park was prepared which identifies a future picnic shelter on the hilltop just east of the parking lot and adjacent the golf course. The Country Club's proposed maintenance building will be visible from this location with out proper screening. Furthermore, the proposed access drive to the maintenance building will cross park property with access from the Woodland Trails driveway. This location has been the object of greatest concern to the Park and Recreation Commission, however, after great consideration of alternatives and an effort to meet the needs of the Country Club, the location shown on the site plan has been recommended for approval. The specific issues the Commission discussed include: • Aesthetic concerns with the maintenance building and access drive in view from the park. • Potential conflicts with the ski club and high school cross country races. • The effect on the location of the proposed picnic shelters. • Golf balls on park property. • Security of the service road and maintenance building if accessed from the park. • Maintenance responsibility of a shared park entrance drive. 1111 • Pedestrian and bicyclist safety and enjoyment of the park with increased use of the park entrance drive. • The Country Club's need for a maintenance building with better proximity and access to the golf course for mowing and maintenance, and greater separation from golfers and high use areas. • The Country Club's need for an expanded driving range and desire to improve the area near Elk Lake Road. Park and Recreation Commission Action On June 9, 1999, the Park and Recreation Commission reviewed the proposal by the Elk River Country Club. Several different building and access drive locations were discussed. The Commission made the recommendation to: TO ACCEPT THE ROAD CONCEPT FOR ACCESS TO THE MAINTENANCE BUILDING AS PROPOSED BY STAFF,CONTINGENT UPON FIELD VERIFICATION. On June 22, 1999, after field verification, members of the Park and Recreation Commission reached a compromise location for the building and access road. The compromise is reflected on the site plans, however after more review, staff and some members of the Commission believe that the quantity of landscaping on the site plan may be unnecessary and that • adequate buffering can be obtained with berming and with conifers planted \\el kriver\sys\shrdoc\planning\stevewen\pcmmo\cu99-23.doc Memo to Planning Commission/CU 99-23 July 13, 1999 Page 5 • in two rows on the berm, near the proposed maintenance. Furthermore, the landscaping shown on the site plan would create a barrier that would limit the use of some usable park space between it and the maintenance building (See attached alternative berming and landscape plan). Recommendation Staff recommends that the Planning Commission recommend approval of the Elk River Country Club's request for conditional use permit with the following conditions: 1. THAT SCREENING BE ACCOMPLISHED BY BERMING AND PLANTING CONIFERS BETWEEN THE MAINTENANCE BUILDING AND PARK. AND THAT THE BERMING AND THE TREE LOCATIONS ARE TO BE STAKED AND INSPECTED BY STAFF AND PARK AND RECREATION COMMISSION MEMBERS PRIOR TO PLANTING. 2. THAT THE MAINTENANCE BUILDING CONFORM TO BUILDING STANDARDS AND ANY CONCERNS OF THE BUILDING DEPARTMENT. 3. THAT COMMENTS OF THE CITY ENGINEER BE ADDRESSED. 4. THAT THE ACCESS DRIVE BE A MINIMUM WIDTH OF 20 FEET AS REQUIRED BY THE ELK RIVER FIRE DEPARTMENT. 0 5. THAT THE ACCESS DRIVE BE SIGNED FOR GOLF COURSE EMPLOYEES ONLY. 6. THAT GOLF BALL NETTING SPECIFICATIONS BE PREPARED AND APPROVED BY STAFF PRIOR TO INSTALLATION. 7. THAT THE ACCESS DRIVE TO THE MAINTENANCE BUILDING BE GATED AND LOCKED WHEN THE GOLF COURSE IS CLOSED. 8. THAT THE MAINTENANCE OF THE PARK ENTRANCE ROAD BE MAINTAINED BY THE CITY AND THAT THE GOLF COURSE SHARE IN THE EXPENSE OF THAT MAINTENANCE. 9. THAT A.86 ACRE EASEMENT BE PLACED OVER PARK PROPERTY FOR THE USE OF THE GOLF COURSE FOR THE EXISTING DRIVING RANGE AND ACCESS ROAD ONLY. 10. THAT A 62.22 ACRE EASEMENT BE PLACED OVER COUNTRY CLUB PROPERTY FOR PARK PURPOSES AND LIMITED TO SKI TRAILS ONLY. 11.THAT 2.82 ACRES OF COUNTRY CLUB PROPERTY BE EXCHANGED FOR 1.20 ACRES OF CITY PROPERTY PRIOR TO THE CONSTRUCTION GREENS AND TEES. • \\el kriver\sys\shrdoc\planning\stevewen\pcmmo\cu99-23.doc i i • - sVi77�iA �i7 4=11:7 71 LAbI ..4 .,r ••••••••••`:•4••i,••••••••••••••••0. 4 .,, ••••000••••••:••••••••••••••••iV••A '�-Q kk i•••••••••►•••••••••••• , n,: •••••••••••4•••••••••••• i r . f •••••••••V ••••••..••••• s:' ••••• ••�•••.�•••••••. f PE ..,....,7. p ::••"v.v..1....--.•.•40.-.'A. ••••••••►• ••`•••••%••. •••••••••••••.�o•••V*.o'-••... LOCATION • .•••••••••••••••: •••••••••••••••••;'. . i war,t.0"......4?:-., „........4,.,+.÷v1 4444•••i•••••4•• I ►❖.❖•❖.❖;►.•••••••••VNIt r air i' ►•••••••••••••••••J•••••••••••••*. p m rJ ♦••••••.•••••••• ! = .�. . ��•••••••••••<<•...*..%•••••, ��. 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Ihrow.6,6633 1111,1441-f011 Pul..,_aoa CMEC.ED T: PROPOSED LAND EXCHANGE u / v" [•-3.EAD.O ROI I.6....i..•Frail SH,.<PO N FOR RANGE /SHOP REMODELING e...wao.r,.......eon sy.6 �!> rc HONE(11,10114-30.6(1,11011-$011 Da. 3 .p ,b )•••• rIU HO. ).3.10_05 • • • . . ,„,,, c..._... -,,, '-'1,, WOODLAND TRAILS-APPROVED CONCEPT ilf Ili -10i (PRAIRIE- if I/, tom- Gale vt is, riJftG _._....." ,I POWi / +'ol o Itc lafnrlx.. \ (' . ,Vre 4° cr000s rtt \"\ V r 11•11.01W•no.c m.cru. G ,.0 '. • JJ \ Ski\ \: -----, ' 0 • • • ‘ "(4'' c) ,efi, _ A ,� t9 %III\ aEXISTNG HOUSE AND GABA ,© I / ' ELK RIVER COUNTRY CUA r ( / rilill..1.111Z. Comity ROA,32 1 SCALE 1 NON.60 FEET City4. _ i I ERiver! `E PLANNING 13065 Orono Parkway • P.O.BOA 490 1 DEPARTMENT Elk River,MN 55331) MEMORANDUM • TO: Planning Commission FROM: Scott Harlicker, Senior Planner DATE: July 13, 1999 SUBJECT: Draft of the development standards for Elk River Crossing. Attached is the draft of the Elk River Crossing development standards for your review and comments. • • DEVELOPMENT STANDARDS • Architectural Character 1. Facades and Exterior Walls The Elk River Crossing development will represent the eastern terminus of the Main Street corridor which connects Highway 169 and the Central Business District. As such, the exterior appearance of the buildings should include elements of buildings found along the corridor and in the Central Business District. Facades should be articulated to reduce the massive scale and uniform impersonal appearances of large retail buildings and provide visual interest. Buildings over 100 feet in length should incorporate recesses, off-sets, or angular forms so that no uninterrupted length exceeds 50 feet. The wall projection or recess should be a depth of at least 3% of the length of the entire building facade. Buildings should have architectural features and patterns that provide visual interest at a pedestrian scale. The features should be an integral part of the building fabric, and not be applied trim, graphics or • paint. Variations to roof lines should also be used to add interest to buildings. Exterior building materials and colors comprise a significant part of the visual impact of a building. Therefore, they should be aesthetically pleasing and compatible with materials and colors used in the Central Business District and along east Main Street. Facade colors should be subtle, neutral or earth tone colors. The development shall use a consistent palate of materials and colors throughout. Facades of a building which are visible from adjoining properties or public streets shall include design elements found on the front facades. Predominant exterior building materials should include the following: • brick • native stone • tinted, textured, integrally colored concrete masonry units. • stucco • Predominant exterior building materials should not include the following: • smooth faced concrete block • tilt up concrete panels • prefabricated steel panels. • 2. Entryways • Entrances should be clearly defined and visible. They should incorporate devices such as canopies, overhangs, recesses/projections, arcades, raised parapets over the doors, peaked roof forms, display windows, architectural details such as tile works and moldings which are integrated into the building design. Loading Areas, Trash Collection and Outdoor Storage Loading docks, truck parking, HVAC equipment, and other service functions should be incorporated into the overall design of the building and screened from view of adjoining properties and streets. Trash compactors and dumpsters should be within an enclosure constructed of the same materials and colors as those used in the building. Outdoor areas used for the sale and/or storage of seasonal inventory shall be permanently defined and screened with walls and/or fences and landscaping. Canopies Canopies located over pump islands are allowed provided the architectural design, colors and character of the canopy shall be consistent with the principle building on site. The fascia of the canopy shall not be illuminated. • Canopy lighting shall consist of canister spot lights recessed into the canopy. No portion of the light source or fixture may extend below the bottom face of the canopy. Signage Signs shall be an integral part of the overall architectural design of a building and the project, rather than contrasting with it. They must consist of materials and design which compliments the architectural elements of the building and project. Signs must not be visually distracting or tend to dominate by means of location, size, color or lighting. All signs shall be internally illuminated. All freestanding signs shall be setback a minimum of 10 feet from all property lines and shall not obstruct visibility or encroach in any drainage or utility easements. Development Sign One freestanding development sign identifying Elk River Crossing will be permitted at the corner of Main Street and Highway 169. The sign shall be a • monument style sign with a maximum height of 30 feet and a width of 16 feet. The number of tenants allowed on this sign shall be limited to 2. Total sign area shall not exceed 225 square feet and shall not exceed 10 feet in • width. The sign shall be constructed of brick or face brick and in may include decorative brick and/or decorative glazed block as accents. Entry Signs Two entry signs shall be allowed, one at the Main Street and intersection and one at the Tyler Street and intersection. These signs shall be a monument style sign with a maximum height of 8 feet and a width of 16 feet. Total sign area shall not exceed 128 square feet. The sign shall be constructed of brick or face brick and in may include decorative brick and/or decorative glazed block as accents. These entry signs may identify no more than 2 tenants. Monument Signs for Freestanding Sites Each of the freestanding buildings within Elk River Crossing will be allowed to have a freestanding sign. The freestanding sign must be a monument style with a maximum height of 10 feet and a maximum area of 100 square feet. The sign shall be constructed of brick or face brick and in may include decorative brick and/or decorative glazed block as accents. • Wall Signs for Freestanding Sites Wall signs for each freestanding building must consist of individual letters and shall not have more than 1 wall sign for each principle building, except that where a principal building abuts 2 or more public streets, 2 wall signs will be allowed. Awning signs and canopy signs, including canopies over gas pumps, shall be included as wall signs. If signage is included on a canopy located over pump islands, only that portion of the fascia included as an integral part of the sign shall be illuminated. Awning signs shall not be illuminated. The sign area shall not exceed 10 percent of the area of the building wall, including doors and windows, to which the sign is to be affixed Wall Signs Retail Building North Side of Home Improvement Store Wall signs for the retail building attached to the north side of the proposed home improvement store shall consist of individual letters. Capital letters shall not exceed 32" high, lower case letters shall not exceed 24" high. Signs shall be for store identity only and shall not be allowed on the rear or side of building. Signs shall be centered over the entrance door to the tenant space and shall not extend closer than 3 or 4 feet from the projected lease line. If the space is leased by a single tenant, sign area shall not exceed 10 percent of • the area of the building wall, including doors and windows, to which the sign is to be affixed • Major Tenant Signage Total sign area for major tenants shall be not exceed 300 square feet and must consist of individually mounted letters and corporate logos. Letters and logos shall not exceed 10 feet in height. All signage shall be internally illuminated. Other Signs All other signage that may occur within Elk River Crossing and not specifically mentioned herein shall comply with the City of Elk River Sign Ordinance. All requests which are not consistent with conditions, character and intent of the Elk River Crossing PUD may be denied by the City. 0 s MEMORANDUM Itti: oflkTO: Planning Commission River FROM: Michele McPherson,-Director of Planning DATE: July 9, 1999 SUBJECT: Proposed 2000 Budget Attached please find the proposed 2000 Budget. The budget has been increased $100 to $7400 from the 1999 budget. There is money available for two Commissioners to attend the National American Planning Association conference. Please provide any comments regarding the proposed 2000 budget. • 110 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 BUDGET WORKSHEET Date: 07/09/99 Time: 8:40am City of Elk River Page: 2 Prior Current Year Year Original Amended Actual Thru Estimated MilliL06/30/99 Actual Budget Budget June Total REQUESTED Recommended Adopted 101 GENERAL FUND Expenditures Dept Group: 150 PLANNING Dept: 150.152 PLANNING COMMISSION PS PERSONAL SERVICES 4101 Regular Pay 75 0 0 0 4102 Overtime Pay 690 1,250 1,250 408 1,300 4104 PERA 45 90 90 21 80 4105 FICA 58 110 110 24 90 4107 Medicare 14 50 50 6 30 4108 Insurance 79 0 0 37 PERSONAL SERVICES 961 1,500 1,500 496 1,500 OSC OTHER SERVICES 6 CHARGES 4322 Postage 279 200 200 162 300 4331 Travel, Conferences 6 Schools 4,637 5,000 5,000 7 5,000 4361 Insurance 454 350 350 259 350 4433 Dues 6 Subscriptions 0 250 250 126 250 OTHER SERVICES 6 CHARGES 5,370 5,800 5,800 554 5,900 PLANNING COMMISSION 6,331 7,300 7,300 1,050 7,400 11111/PLANNING 170,105 222,350 222,350 93,933 238,200 Total Expenditures 170,105 222,350 222,350 93,933 238,200 GENERAL FUND 170,105 222,350 222,350 93,933 238,200 Grand Total 170,105 222,350 222,350 93,933 0 238,200 0 0