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Agenda r-. /'� I �J ity of ,,, CITY OF ELK RIVER .lkRiver SPECIAL MEETING NOTICE PLANNING COMMISSION MEETING Saturday, June 10, 2000 - 9:00 a.m. - 3:00 p.m. - Meeting at Elk River City Hall - and departing for Mobile Workshop Tour I, Thomas Mesich, Planning Commission Chair, hereby request a special meeting of the Planning Commission Saturday, June 10, 2000, at 9:00 a.m. The Commission will gather at the Elk River City Hall and depart for the mobile tour. The purpose of the meeting is to conduct a mobile workshop tour of the City. In accordance with State Statute, I hereby request the city clerk to post this notice at least three days prior to the meeting date. I further request the city IIIclerk to notify each member of the Planning Commission of this special meeting, in writing, at least one day before the meeting. \ ' // , /OD Thomas Mesich Date Planning Commission Chair I HEREBY CERTIFY that this notice has been posted and that I have served this notice upon the members of the Planning Commission by mail at least one day prior to the above-called special Planning Commission meeting. ,' Illtlie.,A.- 2d Sand a A. Peine, City Clerk Date • s:\planning\pc\meetnot.doc 13065 Orono Parkway • P.O. Box 490 • Elk River,MN 55330 • TDD&Phone: (612)441-7420 • Fax: (612)441-7425 City of Elk River (,NO °61 Planning Commission Workshop Agenda June 10, 2000 9:00 a.m. Conference Room A, City Hall 1. Review Concept Plan- Redevelopment of Bowling Alley, retail and residential site on point north of Highway 10 - 30 minutes 2. Mobile Workshop: Depart at 9:45 a.m. a. Marine on St. Croix (cluster) b. Stillwater (design standard ideas) &lunch c. Manning Trail (cluster) d. Lake Phalen Townhomes (townhouse design standards) • \\ \ w 0 kt 111 • ,:',.::::.:_‘' .. . Nkil'k iii _ up s :, , . : ., ,,..., , , son ......,..... . „ . , . shot .. don �� mar ...:--s,--- .-.-.-.>-.. \ E� x[` 1 _ \ z .rther: tial._ `` ,� � its r --2.---..--,7-1. ..„2'-2'-' 1..k„,, with ''' _ •, _4 new ..., hoo �..-7---•,--411••••• •�. I.ra.a a n< - _r 1 = tight :ir ; �r i . Crir ,-- _ � soul - _ � v . 1I. 1E..j1. iss..,, 1. : , -..� y sect s_ I .Ili 4;m _a_: .� t ., ) 1 1 ..�, that Tov '�,��1 i _ d, Es.� s ( t? — - -- de, f . r .. • -••••••••• .. ., Ian •/" ammo 6..... ® pan ,i11111111ii„ tod fror ' II 11111111! is the ` play Lake Phalen •i hav, TOWNHOMES ! acci hoc •.------- eve ipar lab( the _ :, real hoc By Joel Hoekstra o stoi Cel nal It Takes a • res cha wh, Hig ed Once a site of urban blight, St. Paul's Phalen Village is now a dynamic for • urban neighbornood comprised of residential, commercial vor nit} and natural amenities tali knc 38 ARCHITECTURE MINNESOTA ._,c./ ____\K \,4 i , ity of ,/' j1kRive r MEMORANDUM TO: Planning Commission 4 FROM: Michele McPherson,-Director of Planning DATE: May 30, 2000 SUBJECT: Mobile Workshop Attached please find a set of architectural guidelines for design improvement strategy on historic Payne Avenue. This is an example of design guidelines that could be implemented as ordinance standards, should the Commission pursue adopting a zoning district or overlay district for the Main Street corridor from 169 to old downtown. As we visit Marine on St. Croix and Stillwater and look at design standards, please keep this example in mind. We should discuss the merits and components of potential design standards for Elk River as we are viewing various developments. • • S:\PLANNING\MICHMC\MEMOS\6-10WKSP.DOC 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612) 441-7425 Area 1 : Architectural •Guidelines: Improvements By Order Of Priority: 11 IP Building Facade Improvements along Payne Avenue I____ • Windows and Doors #1 II II t Whenever possible, windows should be opened up for views II Elements for Architectural Standards derive from the f�. onto Payne Avenue. Dividingthe large spans of glass with historic building context of the late 19th-century ) Yn g p II commercial buildings, particularly within the area of ' . +y� painted wood/metal mullions adds both interest and the Payne Avenue from Whitall Street to Lawson Avenue. perception of a larger window with less actual glass. gT ,, Windows create interest and generate more business. 1 ._ Five key architectural elements are prevalent. The __ A " 4 ■ Awnings #2 1 architecture of any Main Street distinguishes it from Awnings provide solar relief, color interest and weather 1 any other area. Concern for the preservation and protection. In addition, they help define the building facade. 1 redirection of significant existing and new Awnings also bring a large building down to pedestrian scale, development will focus on the following five • , —r making the business more inviting.Awnings are an important 1 architectural elements in their order of importance for historic amenity to any building. 1 improvement: • Exterior Lighting #3 1 • i Lighting is necessary for many reasons including building 1.Windows and Doors r 1.Awnings safety, sign visibility at night, crime prevention, and 2b 3.Exterior Lighting ' accentuate building details. Lighting is the perfect accent to 1 4.Building Materials&Color •-, any building and creates a positive atmosphere in the 4.Signage evening. A well-lit building is a safer building to patronize. • Building Materials & Color #4 In an effort to provide direction to owners of Enhancing the historic character and highlightingclassic significant buildings on Payne Avenue as well as Ga@la'�MP 7 architectural details are important onPayne Avenue. directing future development, we have assembled a Building materials should be consistent with original building I set of guidelines devoted to exterior facade elements. MI* - palette including brick, stone veneer,wood trim, and stucco. It is critical to preserve and, where possible, return �r Non-original cladding should be removed from buildings. buildings to their original construction character._ 1 Historic preservation is the key of these architectural • Signage #5 i guidelines and one of the goals of Payne Avenue's .' '144 ✓t In keeping with the scale and historic context of the 1 Main Street Program. j : A . ftiz. . ;:eK buildings,signage should be compatible with the scale of the a building, be surface mounted, and lit with point lighting. Cabinet lights,vertical signs,billboards,and signs displaying . a vendor's logo,(such as soda-pop)should all be avoided. Design Improvement Strategy—A Guide Plan for Historic Payne Avenue 117 :G;,• �.5.^rxeJ�a{g�.r ; 41'1,, S+ec�.� 'hy'}t'1 z -,..e..-7•'4,,:i L; e._.-_,-,.. _.______. _.______._ _--__..�_— ---- _ .. _ .- f . .4.f.:';.,` III • III i • • • •• Area 1 : Architectural Guidelines : • Priority Improvement #1: Windows and Doors Building Materials and Color • „;.-- - ▪ � _ o Windows�v~ Windows and doors are critical to both the success of a ,, business and the character of a main street. Windows create yti �pi �` � I, , greater interest,increase passer-by impulse buying,promote • Lighting g • , -�-- • -LI, safety both in the building and on the street, and draw ' `r- attention to the buildingthus increasinga customer base. • .� ti;1 tarm” S"""am • .4: • I i -: € • Signage • • Before • • _ . ..•-- -- - • " _- • Awnings •• \ i ; • # i t!• $ ii ii 0-4 It. A •' Iy 7 S • Windows and Doors. ‘ 9 �1 , Windows and doors should serve as an attraction to the _ i business and be a benefit to both the business and the street. • - • - • _ Where windows have been blocked in or covered up, those j` r"� windows need to be re-opened. Window signs can also be —!1 - • / �' 4 g- —Tail _ Igl _ __ painted at the pedestrian level, adding to the promotion of • \ -3.1r the business inside. Where large panels of glass exist, they 4 .!. +��i®l. fiviiiiiiiiilluiiiiiiiiiiiiiiiii1I1Uiiiiinii �.�� t_ , 4�1, _ Mirrored or heavily tinted glass should not be used as it ____ - - 4 — - l �: - -- +_ distracts from the building character and decreases the level C h • I ' of safety inside. Where original entries exist, they should �+ 1II� . �0� �. . ► �_ " 1 i— r ,.•pi } be reconstructed and restored to preserve historic character. • =_• 111 ill =� -1.* .t ,.�• - Design Improvement Strategy—A Guide Plan for Historic Payne Avenue 118 rL > , i s�,,... .r, r t • III • 't Architectural Guidelines: Area 1 : Archl e Priority Improvement #2: Awnings • Building Materials and Color �,+.�11 11 �. ;, _,—� Awnings are a quintessential icon of Main Street businesses. 'ilk.` x ' `'�" Serving to provide shade and weather protection to goods 11 I, 1 on the sidewalk, awnings also give buildings an attractive -- .rj-S eye-catching appeal with a multitude of benefits. Fabric • Lighting ' 6--~� ' awnings are a timeless symbol of a Main Street business. • - ' .1 - ► � { wmilt �.. .- is . 11 II ._;�� ■ Signage 11 Before s _ -- — - - --- anon11 Awnings ' �`�itl�llt�l+��� i 4111111111.114116 _ Building awnings serve as additional sign space, climate 0 ---, t Ili ' control, colorful accent to the building facade and historic • • - 1_1111111 ,I , significance. The use of colorful canvas awnings, retractable • -- -' I ii-!!...A or fixed, along Payne Avenue is highly encouraged. Nearly H ` t. % � � two-thirds of all businesses originally had awnings on their • �� �' , store fronts with signage above. Products were often • displayed on the sidewalk under the protection of these fabric • '!iimimilliimilPvAmilmilmisimmul. `rt I L 1awnings. Colorful and unique to each business,awnings draw • __ ! • / _ ' attention to the business while bringing the scale of buildings • I -111111111011116-1111111M LItHIIIIUuIuIIIIIitllhIIlINIIi1IIIIIHIIINflimportant element in Main Street rian level. arm architectur awnings are an 111 L.�C� ,,.• - IIIIJ'SI • Windows and Doors 4 10 N Wiiii_---'r rill gMliitlE:1 --:--1 . - ' - '. -''. - ' 9 Design Improvement Strategy—A Guide Plan for Historic Payne Avenue 119 • �jS • is L e { , . !L 4`4',,P..'::''.?•' • 0 110 Area 1 : Architectural Guidelines: 1 1 . . Priority Improvement #3: Exterior Lighting • Building Materials and Color 1 # ilt Exterior lighting on Main Street buildings serves twow' ,µms:. r I'- 1 ;c: ', ,I l I L. important purposes. Lighting allows patrons to see stores, 1 ,t-"i signs and products for sale. Additionally, lighting greatly • Lighting �' ,F%•:r:L',. increases safety both in the store and on the street. Lighting 1 Lights on the front of the buildingshould be mounted 1 � ,�., _- t �"�` jk, can be both functional and visually appealing. gI � E above the sign, but below the first row of windows (for 1 �• �`• � i `)� f multiple story buildings). Light style depends on the 1 building materials and size of the store front. Goose neck 1 Before or spot downcast lighting is preferred.Area flood lighting should be used only in the rear of the building. 1 1 ,;'� "- -`.--. An architect or lighting specialist can assist with the 1 decision of how many lights to install and at what height. -- - -- An electrician can help choose energy conserving bulbs 1 • inr 1 rti and automatic timers. Lighting is both a private and public R+ investment. The added security will help patrons feel more 1 _ p I - comfortable shopping after sunset and will create a 1 • I • r-T wonderful after-hours interest in businesses. Lighting is an 1 • L�. I r---�. overall good investment and is highly recommend. �1 IT � adet =� ' Signage t iii .. " 4 ;` 4- - - Sii tilt IIIIIIIIII I I . Jutifiiionuig • Awnings it I;, �;� J��;�,. •I •••'"'-- 1 r _ — I I I I 1 • Windows and Doors 1 _i*- 4.s._= . _. .� T _ I t Design Improvement Strategy--A Guide Plan for Historic Payne Avenue 120 t r�1t #'hs It f .fits �,r • • s .7; t:: d 0. -Area 1 : Architectural Guidelines: Priority Improvement #4: Building Materials & Color Building Materials and Color II In order to preserve and restore historic character of Existing exposed brick should be cleaned, inspected and " . existing buildings on Payne Avenue, the existing building � "i> > ,,_ � left exposed to display the original building character. ' '- t I1 i. materials must receive special attention. Many buildings Buildings with wood, aluminum or vinyl siding or . � -rjr'•1 still have much of their original building materials, but "cladding"cladding attached after original construction need to be 1 P I F'1. ttime an some have been "modernized" over dneed the most ,w � �?-Lr� assessed by an architect or qualified builder to determine i -t ~.1 - t 1 •I if the underlying original brick/stone can be re-exposed. f , -4, In all cases,metal or vinyl siding should be removed from building facades. Other building elements such as exterior II trim, pillars, shutters, metals and chimneys should all be 1 Before preserved and restored when possible. Colors for 11 buildings should be earth tones of browns, greens and _ reds. Neon or pastel colors should be avoided. Colors ----7--..� should complement other buildings. ....= --..-.-,-_.:-.,::---,`.-- I ft. 0 ft .t ti ti0 it• O-i' g' .11 r. r • • r-.-��.---,9 ! - - -1, - • Lighting r pi , .i .. , _I ..I . • . .------, .. , _ -i ■ Signage - t •' i __ A � •� - -.'- . -I L L- } •• _-!i - --- - -Z1t1® I'll 11111 III LI MI. U ' -- ir Awnings .I I ' � ,JIH 0� iv,___6 ,. :(�,_ '�� ni17...._ '`- ■ Windows and Doors Design Improvement Strategy—A Guide Plan for Historic Payne Avenue 121 III • ID II Area 1 : Architectural Guidelines: • Building Materials and Color IP Priority Improvement #5: Signage 1. ,,, -"*."- - Signage has always been an important factor in the success . •,...-,;<:..;'` of any business, and the success of a Main Street relies on ■ Lighting ,,,,p, �' 0%11 i' the continuity of the stores along its curb. The building and I► 1.:--:---'...•x ...,..11--s sign must work together as one element to sell the entire '� image:aprideful,safe and prosperous business. '" _1F- rtz g P P Signage sit ., 1 i I 9 '�'_;, :; ; I ;11‘ Standardization of signage is important in historically . ._ -- - significant regions. Sign clutter reduces overall Before effectiveness, but with standardized sizes and placement • patrons can visibly identify businesses easier and with less III confusion. A Main Street with every sign a different size • - -. - . _ and height only distracts from the business district and can 111 \ make it difficult for patrons to locate a store. The use of light • i �• �� _ • �_ E�' painted or metal letters on a dark flat background is preferred _ over plastic. Locate the sign above the canopy line, but le : r" - :-1 1, ' below the first row of windows(for multiple-story buildings). • — • ,ii , Internally lit cabinet signs or signs displaying a vendor's logo : � - should not be used. Let the building, awning, windows and ' Pi . . r(, - � �— lighting work with the sign to draw attention to each f. !`' A .... business. • I, IIMMINIMIMII • � •, �% n 1-7:7 4.4 l L_ L ` • Awnings _____ .11 - _mow • K - ��.__ __.__ _ • —_•- - _ .._ j • Windows and Doors • �A : - 0 C 4 Design Improvement Strategy—A Guide Plan for Historic Payne Avenue 122 A 01.0 • III III ity of ik River MEMORANDUM TO: Planning Commission FROM: Tom Mesich, Plann' g ommission Chair Michele McPherso irector of Planning DATE: May 30, 2000 SUBJECT: Meeting Etiquette Attached for your information is a one-page article entitled "Communication Tips for Television". Since the Planning Commission meetings are now aired live over Elk River Channel 12, we need to be aware of the fact that the public will be watching our every move. "Tips for Television" will help you conduct yourself during the meeting to the best advantage for the camera. In addition to what to wear, the tips outline how to handle microphones and present information, and also, to help each other remember to be heard. One tip that was not included on the enclosed article was to not wear white. White shirts under a dark blazer or • sweater are fine, but a white shirt or blazer on its own will tend to wash and glare in the video environment. We would also like to use this opportunity to ask the Commissioners to be present at the meetings by 6:15 p.m. in order to ensure that a quorum will be present and that the meeting can start promptly at 6:30 p.m. Often we have students and the general public in attendance and it is good to set a proper example of promptness and organization. If you cannot attend a meeting, or you are going to be late, please call the staff prior to the meeting. Again, this is to ensure that a quorum is present or, if one will not be present at 6:30 p.m., we can delay the meeting to the appropriate time. This will also allow staff to communicate with potential chairs, if the chair and vice-chair are not in attendance. Thank you for your cooperation in these matters. Having a smooth-running meeting which begins on time will help to educate the public about planning issues and developments that occur in the City. • S:\PLANNINGUVIICHMC\MEMOS\ETIQUETT.DOC 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612) 441-7425 GOVERNING YOUR CITY III Communication Tips for Television By Cindie Ryan and Heather Morris he purpose of cablecasting city `r� Use a wireless mike if you want to leave council meetings is to improve 18 ( the dais to comment on a map or slide. communication with the corn- Don't ask questions once people munity.When residents are well informed,they can participate have left the lectern and gone back to their seats. Ask speakers to return to more effectively in their govern- ✓ the microphone, then ask your ques- ment and make better decisions Be aware of the way you sound. tion. Remember, even though you and on matters impacting their Often the way we say something the rest of the chamber audience can families.The tips and suggestions below comes off more strongly than the hear, that doesn't mean the sound is are designed to reduce obstacles to message. Avoid speaking in monotone. reaching the home audience. clear,accurate communication with Learn how to analyze the way you Video presentations. Remember to your citizen audience via television. sound to others. Listen to council do a little bit of an introduction before Camera presence. The camera sees replays without watching. showing the video or slides. An abrupt, all. Always assume you are on camera Use simple and easily understood "Here's the video," will result in and behave accordingly. You may ap- language. Avoid jargon, clever twists, uncomfortable silence. pear in a wide shot or a two shot even and industry language. Be precise, Handling on-air audio visual when you are not speaking. The cam- concise, and comprehensive. In con- problems. Use humor and stay calm. era accentuates every mannerism, good versation, ask questions, listen to • or bad. answers, and follow up. On major video and slide presentations, conduct run-throughs and take great Sit up straight. Good posture not Always be yourself. This is the most care to ensure a smooth presentation. only projects confidence, but also puts important thing to achieve and, surpris- This is "live" television and occasional you in proper position for speaking ingly, can be the most difficult. Be sound and/or video problems will into the microphone. Some council willing to be introspective and to occur when you are on-air. Staff should chamber chairs have a tendency to change what can be changed, and to be available to solve the problem and make people too comfortable, so make accept the rest. you should continue conducting the a conscious effort to maintain good Be, or learn to be, an optimist. Look meeting. posture. for the positive side of the person to Help other speakers be heard. Many In general, avoid wearing checks, whom you're speaking. Be positive speakers tend to just start talking with- stripes, and other busy patterns. These about matters and issues you are con- out paying attention to the microphone. tend to "vibrate" on television. Stay fronting. Share upbeat attitudes with If you notice the microphone is off to away from horizontal stripes and dark, others. the side, or the speaker has turned muted colors. Clean, simple colors Microphones. Assume your micro- away, redirect the person back to the work well. And try to avoid wearing phone is always on. Microphones are mike. A momentary interruption is clothes that match the color of the very sensitive; every tsk, sigh, cough, preferable to not hearing the person. council chamber chairs. sneeze, and whispered comment will Citizens may also turn around to Other tips for television include be heard. When applauding, move direct comments to the council. Some- staying alert physically, even when you your hands to the side so you're not times they even walk to the dais to pass aren't talking. Don't watch the moni- clapping directly into the microphone out information. If they are speaking tor. Ignore cameras and people moving If you use your mute button, remem- during any of these times, the home in the chamber. Lean forward slightly ber to turn it back off when you begin audience will not hear them. Encour- in your chair and don't swivel about. to speak. age speakers to return to the micro- Rest your hands naturally in your lap Always speak into the microphone. phone to complete their comments. r or on the desk. Position yourself 8-12 inches from the General communication tips. Limit microphone and speak directly into it. Cindie Ryan is communications and the points you make. As a general rule, Speak in your normal manner at a marketing manage for the city of Brea, • confine your comments to two major moderate sound level. Avoid speaking Calif.,and Heather Morris is the city's items. Keep your thoughts and presen- when you turn around to point to a public information officer.Excerpted with tation concise. Don't ramble and think display, or as you direct your com- permission from Nation's Cities Weekly, before you speak. ments to another councilmember. ©August 1999 National League of Cities. APRIL 2000 MINNESOTA CITIES 13