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03-16-1981 CC MIN ~ REGULAR SEMI-MONTHLY MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MARCH 16, 1981 Members Present: Mayor Hinkle, Councilmembers Schuldt and Toth Members Absent: Councilmembers Engstrom and Duitsman 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2 . Agenda COUNCILMAN SCHULDT MOVED TO APPROVE THE MARCH 17, 1981 CITY. COUNCIL AGENDA. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 2-0. 3. Minutes COUNCILMAN TOTH MOVED APPROVAL OF THE MINUTES OF THE MARCH 2, 1981 CITY COUNCIL MEETING. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 2-0. 4. Open Mike No one appeared for this item. 5. Municipal State Aid- ,StreetSysterncReeommendations Mr. Terry Maurer of Consulting Engineers Diversified was present to answer any further questions the City Council may have regarding the Municipal State Aid Street system. Mayor Hinkle indicated that the recommendations of the ad hoc committee called for a feasibility report on the upgrading of School Street from Proctor Avenue to Highway #169, as well as a feasibility report for the storm sewer in the same area, and a study of the construction of sidewalks on the east side of Irving Avenue from St. Andrew's Church, north to School Street. Councilman Toth questioned Mr. Terry Maurer regarding the recommendations of the committee for the designation of approximately 4.97 miles of additional streets to be added to the Municipal State Aid Street System. Mr. Maurer indicated that the streets to be included in the Municipal State Aid Street System would be de- pendent upon the length of 221st Street and that they would make that recommenda- tion regarding the streets involved to the City Council at a later date. COUNCIL- MAN TOTH MOVED APPROVAL OF RESOLUTION 81-9, AUTHORIZING MUNICIPAL STATE AID FUNDS TO'BE USED FOR THE PROPOSED IMPROVEMENTS.OF SCHOOL. STREET FROM PROCTOR AVENUE N.W. TO HIGHWAY #169, AND A SIDEWALK IMPROVEMENT ALONG IRVING AVENUE FROM SCHOOL STREET TO 3rdAVENUE NORTHWEST, AND INSTRUCTING CONSULTING ENGINEERS DIVERSIFIED, INC. TO PROVIDE THE CITY COUNCIL WITH A FEASIBILITY REPORT FOR THE PROPOSED IMPROVEMENTS. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 2-0. 6. Resolution Authorizing Acquisition of Portable Breath Testing Units Police Chief Tom Zerwas explained to the City Council that the State of Minnesota had received a federal grant to purchase portable breath test units, of which they loaned out to different agencies. Mr. Zerwas explained that they could be used in the squad cars to provide sobriety tests to aid officers in determining whether a Page Two City Council Meeting March 16, 1981 driver was over the legal limit or not. Mr. Zerwas further explained that the State was responsible for the upkeep of the units and that they could be called back or returned to the State. at any time. Mr. Zerwas explained that it would be no cost to the City of Elk River and that the portable breath best units would be of benefit to the police department and the City as a whole. COUNCILMAN SCHULDT MOVED TO APPROVE RESOLUTION 81-8, A RESOLUTION TO REQUEST THE USE OF TWO PORTABLE BREATH TEST.UNITS.BY.THE.CITY.OFELK.RIVER FROM THE STATE OF MINNESOTA. COUNCILMAN TOTHSECONDEDTHE MOTION~. THE MOTION PASSED 2-0. 7. Issuance of 3.2 Off-Sale Beer License to Wally Houle General discussion was carried on by the City Council and the Police Chief, Tom Zerwas, regarding the issuance of a 3.2 Off-Sale beer license to Wally Houle at his convenience store and gas station, with regard to the location of the store next to the teen recreation establishment and minors working in the store. Councilman Schuldt indicated his reservations to approving the 3.2 beer license, but also indicated that he did not have reasons for rejecting the license. COUNCIL- MAN SCHULDT MOVED APPROVAL OF THE 3.2 OFF-SALE BEER LICENSE REQUEST BY WALLY HOULE. THE MOTION DIED FOR LACK OFASECOND. COUNCILMAN TOTH MOVED TO TABLE THE REQUEST OF A 3.2 OFF-SALE BEER LICENSE BY WALLY HOULE UNTIL THE NEXT CITY COUNCIL MEETING SCHEDULED APRIL 6th, .198L COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 2..:..0. 8. Santwire Lot Split The City Administrator indicated that Mr. Gary Santwire has requested permission to change an existing lot line from a north-south direction to an east-west direction On two lots he owns in the southeast corner of the intersection of Holt Avenue and 4th Street, and further indicated that the lot line change was proposed as an ad- ministrative subdivision. Mr. Gary Santwire was present to answer any questions the City Council might have, and further explained that the changing of the lot line from a north-south direction to an east-west direction would provide better use of the property. COUNCILMAN TOTHMOVED APPROVAL OF RESOLUTION 81-20, AUTHORIZING LOTS 1 AND. 2, BLOCK 20 ~ . VILLAGE. OF. ELK. RIVER, . TO BE SUBDIVIDED AS FOLLOWS: THE LOT LINE ALIGNMENT TO BE CHANGED FROM A NORTH-SOUTH DIRECTION TO AN EAST-WEST DIRECTION BY MEANS OF THE ADMINISTRATIVE SUBDIVISION PROVISION OF THE CITY'S SUBDIVISION ORDINANCE. COUNCILMAN.SCHULDT.SECONDED.THE.MOTION~ MOTION. PASSED. 2-0. 9. PlanningComffiissionPerDiemRequest Mayor Hinkle indicated that the Planning Commission's recommendation for the Plan- ning Commission per diem request and mileage be referred to the City Council for discussion and decision. Mr. John Pearce, a Planning Commission member, indicated that he felt the Planning Commission was a voluntary group and that a per diem for services not be paid and that if there would be an occasion to travel a long distance, the City reimburse the Planning Commission member for the mileage. General discussion was carried on regarding the policy of per diem for the Planning Commis- sioners, and payment for mileage required for long trips, conferences or seminars. It was the general concensusof the City Council to deny a per diem for services rendered by the Planning Commissioners and to allow for the payment of mileage for lon distances involving conferences or seminars. COUNCILMAN TOTH MOVED TO DENY Page Three City Council Meeting March 16, 1981 ~ A PER DIEM FOR SERVICES BY THE PLANNING COMMISSIONERS AND TO ALLOW FOR MILEAGE PAYMENT WITH THE POLICY OF PRIOR APPROVAL BY THE ADMINISTRATION DEPARTMENT. COUNCILMAN. SCHULDT SECONDED THE MOTION. THE MOTION PASSED 2-0. 10. HRA Recommendations Regarding Staff Services Mayor Hinkle indicated that the HRA, Don Schumacher, Chairman, has requested that the City Administrator provide administrative duties to the HRA. The City Adminis- trator indicated that he would provide the services required by the HRA but asked that the duties b~ ~learly identified in the job description and by the Personnel Committee. Councilman Toth indicated that it was his and Councilman Duitsman's understanding that the City Administrator would not be actually involved in the HRA but would pro~ vide the administrative clerical services necessary; that is, publishing notices, minutes, letters, etc. The City Administrator indicated that it was his preference to be either totally involved or not at all. Ms. Elaine Anderson indicated that she felt it was imparative that the City Admin- istrator become involved in the HRA as the City Administrator could provide the information necessary for the HRA through his position as City Administrator. Councilman Toth suggested the discussion of the staff services to be provided to the HRA be tabled until the next City Council meeting, at which time the whole Council would be present. Mayor Hinkle indicated that it was important that a decision be made as the HRA would be meeting and needed the help and services the City Administrator could provide to the HRA and further indicated that it was his feeling that the services provided by the City Administrator would be like the services the City Administrator pro- vides to the City Council. COUNCILMAN TOTH MOVED TO APPROVE THE AUTHORIZATION OF THE CITY ADMINISTRATOR TO PROVIDE TEMPORARY SERVICES AS REQUIRED BY THE HRA UNTIL SUCH TIME AS THE SERVICES TO BE PROVIDED COULD BE REVIEWED BY THE PERSONNEL COM~ MITTEEANDTHEHRA. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 2-0. 11. Administrator's Update A. Sanitary Sewer Interceptor The City Administrator indicated that the grant had been submitted to the Farmer's Home Administration for review and further indicated that the turn- around time was approximately 30 days. The City Administrator indicated that the grant request had be~n cut from $200,000 to $50,000 and further indicated that bids on the project were being held for 90 days awaiting the outcome of the Farmer's Home application. B. Old Highway 101 Bridge Replacement The City Administrator indicated that he and Mayor Hinkle had met with TKDA, Minnesota Department of Transportation, Wright County Engineer and Barton- Aschman regarding the proposed draft of the bridge replacement. The City . Page Four City Council Meeting March 16, 1981 , Administrator indicated that traffic volume, maps, engineering data, and data concerning the historical background of the present bridge were discussed and available for the City Council's review and recommendations. The City Ad- ministrator asked that the City Council discuss in committee the report from the engineers and make recommendations to TKDA. C. Main Street U.S.A. Program The City Administrator indicated that the two cities selected for the Main Street Pilot Program of which the City of Elk River applied are: Fatibault in Rice County, and Milaca in Mille Lacs County. D. Staff Seminar The City Administrator indicated that Mr. Darrell Mack, Superintendent for the Wastewater Treatment Plant, had attended a series of seminars in Bloom- ington related to the Wastewater Treatment Plant. 12. Check Register COUNCILMAN SCHULDT MOVED APPROVAL OF THE CHECK REGISTER. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 2-0. 13. Tentative Agenda 3.2 Off-sale beer license request by Wally Houle, Dietz re-zoning request, pre- liminary plat for Beck's Subdivision, staff services for the HRA, and the developer's agreement for Tamarack are all items tentatively scheduled for the April 6, 1981 City Council meeting. There being no further business, COUNCILMAN TOTH MOVED THAT. THE. MEETING BE ADJOURNED. COUNCILMAN SCHULDT SECONDED THE.MOTION. THE MOTION PASSED 2-0. Respectfully Submitted, 01;11,;, 't5Jued1~i) Phyllis Boedigheimer Deputy City Clerk/Treasurer PB:dkk