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03-14-2018 PR MIN 1*(1 ., iik ity f oft. Meeting of the Elk River Parks and Recreation Commission Diver Held at the Elk River City Hall Wednesday, March 14, 2018 Members Present: Chair Anderson, Commission members Ahlness,Holmgren,Niziolek, Rathbun, Soltvedt,and Williams Council liaison: Mr. Olsen Staff Present: Parks and Recreation Director,Michael Hecker,Recreation Manager Steve Benoit,Parks Superintendent Tim Sevcik,Recreation Coordinator,Tonya Love, and Recreation Coordinator,Tim Dalton I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Consider 3/14/18 Agenda Chair Anderson asked to add Introduction of New Members as Item 4.4 Mr. Hecker asked to add Eagle Scout Project Presentation as Item 4.5 • Chair Anderson asked to add Establishing a Community Group for Woodland Trails Regional Park Grant Process as Item 5.21 Moved by Commissioner Ahlness and seconded by Commissioner Williams to approve the March 14,2018, Parks and Recreation Commission meeting agenda with the recommended changes. Motion carried 7-0. 3.1 Consider 02/14/18 Regular PRC Minutes Moved by Commissioner Soltvedt and seconded by Commissioner Ahlness to approve the following February 14,2018 Parks and Recreation Commission Minutes. Motion carried 7-0. 4. Open Forum - None 4.4 Introduction of New Commission Members Mr. Hecker asked the new members to introduce themselves and share their interest in commission. Mark Rathbun shared that he does a lot of skiing and biking on the trail system and is interested in the Recreation programs. IIIDave Williams shared that he has more knowledge of the athletic fields due to being Parks&Recreation Commission Minutes Page 2 • March 14,2018 involved with Elk River Youth Football. 4.5 Eagle Scout Project Presentation Greg Headly with Becker Boy Scout Troop #92 presented adding a Bike Fix-it Station at Hillside City Park as his Eagle Scout Project.After researching needs of area parks he discovered that the Hillside City Park had a Fix-it Station listed in its Park Master Plan. The station will provide access to mountain bikers a place to do emergency repairs and adjustments and will cost approximately$1500-$2000. Funds will be raised through fundraising. 5. Action Items 5.1 Park Dedication — Riverplace Second Addition Mr. Benoit presented his staff report along with explaining what Park Dedication is for the new members. Chair Anderson asked if there was any interest in adding a connection to the lake. Commissioner Niziolek shared that it would be nice to have river access on that side of town. • Mr. Rathbun asked what the scope of the access would be,like a canoe landing. Commissioner Niziolek stated that a canoe/kayak landing would be desirable. Chair Anderson stated it would be access for the development not the whole community. Mr. Hecker reminded the commission members the motion is for cash or land and that planning staff have worked with the developer in what you are discussing. Commissioner Soltvedt stated the access would need to be for neighborhood only and cash would be nice for the whole parks system and would benefit more residents and that there may be a different opportunity later with Camp Cozy. Commissioner Niziolek stated that it would be nice to have access to the river for the neighborhood. Moved by Commissioner Niziolek and seconded by Commissioner Rathbun to consider a small access point defined by the developer with a width of 50ft.with the intent to connect the neighborhood with the river with kayaks and canoes. Motion failed 3-4. Moved by Commissioner Ahlness and seconded by Commissioner Soltvedt to NAME Parks&Recreation Commission Minutes Page 3 • March 14,2018 recommend to City Council to accept park dedication for the plat of Riverplace Second Addition be paid for 40 dwelling units at the rate applicable when the subdivision is released for recording. This will be $57,037.20 at the 2018 low density rate. Motion carried 7-0. 5.2 Arena Commission Member Nomination Mr. Hecker presented his staff report. Moved by Commissioner Holmgren and seconded by Commissioner Ahlness to nominate Commissioner Williams as the Arena Commission Member Liaison. Motion carried 7-0. 5.2.1 Establish a Community Based Group for Woodland Trails Regional Park Grant Chair Anderson stated that Woodland Trails Regional Park is described as our most popular park and thought it to be a good idea to seek out community members to be involved with proposed projects, tours,assist and review design plans,participate in Open Houses, clean up of post installation. Commissioner Soltvedt asked if there will be an application or see who would like to be • involved. Chair Anderson stated that the Park Steward would be a good one to invite people to present at the commission. There is a much larger community out there of park users that we need to seek out to be a part of making this park even more magical. Stating he proposes to round up some folks and bring them in to meet with the commission members to see what members think. Mr. Hecker shared that the next agenda item will cover the timeline and community involvement in the project. Moved by Commissioner Niziolek and seconded by Commissioner Williams to recommend to City Council to form a committee—Friends of Woodland Trails to be players in the design process. Motion carried 7-0. Commissioner Holmgren asked that the role of the group be explained. Chair Anderson shared that the Friends of Sherburne National Wildlife Refuge raise money,volunteer and hold festivals to bring community together. He stated there is a core of volunteers of Woodland Trails Regional Park and if there are shelters and a playground this group could offer support in holding activities there. � EIEI 11 INATUREI Parks&Recreation Commission Minutes Page 4 11111 March 14,2018 Commissioner Rathbun stated that there may be a lot of park users to contribute ideas to expand to the next level. 5.3 Woodland Trails Regional Park Grant Mr. Hecker presented his staff report. Due to the funding not being available until later staff suggests waiting until September to start the public meetings. Commissioner Niziolek would like to incorporate the Stakeholders into timeline either now or at another meeting. Chair Anderson asked to postpone this item and bring back in April as a discussion. Moved by Commissioner Niziolek and seconded by Commissioner Soltvedt to table this item and discuss it at the April Commission meeting to establish a plan to involve a community group to be involved in this process. Motion carried 7-0. 6. Discussion Items 6.1 Spectrum Outdoor Ice Rink Mr. Hecker shared his staff report. Athletic Director,Rick Peterson and Executive Director, Dan DeBruyn of Spectrum High • School shared their interest in collaborating with city staff to add an outdoor ice rink at the Spectrum Athletic Complex.The site would offer a warming house and lighting. City staff would flood the rink and provide warming house attendants. Commissioner Holmgren asked if the hockey boards would be an issue for the football program. Mr. Peterson stated the hockey boards would be seasonal. Commissioner Holmgren asked how many users were at Kliever Lake Fields Ice Rink. Mr. Sevcik stated that without any staff at the rink there is not a way to collect how many people use the outdoor ice rinks. Commissioner Soltvedt asked how many users were at Lion John Weicht Park Ice Rink. Mr. Dalton shared that the Lion John Weicht Park Ice Rink is only open on the weekends and Holidays and that there is no data available for this year's use however in the past it was less than 100 users. Chair Anderson asked if this will come back to the commission as an agenda item. ie1EeE1 1r 1111 INATUREI Parks&Recreation Commission Minutes Page 5 • March 14,2018 Mr. Hecker shared that it will be brought back after staff is able to negotiate more details with Spectrum High School staff. Chair Anderson clarified that the commission will need to take action on closing of Lion John Weicht Park and Kliever Lake Fields outdoor ice rinks and supporting the dialogue with Spectrum High School Staff to add an outdoor ice rink at their athletic complex. 6.2 Skate Park Update Mr. Benoit shared the background of the project to the commission members and updating them on where the project is now. Stating that staff has been working on the financials with the finance staff and the next step will be to get a redesign by Spohn Ranch and then bring that back to the original group to get their input and then back to the commission. Chair Anderson asked if the Skate Park user group is aware of what is going on. Mr. Benoit shared that he has been keeping the group informed as things progress, and will be letting the group know about the redesign coming up. Commissioner Niziolek asked to make sure the redesign Skate Park will fit in the area that • has been discussed. 6.3 Parks and Recreation Commission By-laws Mr. Hecker presented his staff report. Commissioner Holmgren asked if a commission member can request of change. Mr. Hecker stated they could by adding it to the agenda. 7. Parks and Recreation Director Update Mr. Hecker presented his staff report. Commissioner Holmgren asked about timeline of projects to get started and completed this spring. Mr. Sevcik shared that the projects will start based on when the ground thaw happens. 8.1 Recreation Manager's Update Mr. Benoit presented Historical Presentation with Elk River Connections at the Elk River Activity Center. lRrERER IV • NATURE Parks&Recreation Commission Minutes Page 6 IIIMarch 14,2018 8.2 Parks Superintendent's Update Mr. Sevcik presented his staff report. 9. Election of Chair and Vice-Chair Moved by Commissioner Niziolek and seconded by Commissioner Ahiness to nominate Andy Soltvedt to be Commission Vice-Chair. Motion carried 7-0. Moved by Commissioner Niziolek and seconded by Commissioner Williams to nominate Dave Anderson to be Commission Chair. Motion carried 7-0. I 0. Announcements Chair Anderson shared that the lighting poles for Oak Knoll Athletic Complex will be donated. Commissioner Soltvedt asked to discuss at a work session what recreation program spaces III we have consider what is lacking for indoor spaces. I I. Adjourn to Work session There being no further business, Chair Anderson adjourned the meeting of the Elk River Parks and Recreation Commission at 8:05 p.m. 12. Work session The work session meeting of the Elk River Parks and Recreation Commission was called to order at 8:17 p.m. by Chair Anderson. 12.1 Park Funding Sources Mr. Portner led discussion regarding Funding Sources. Discussion points: • Parks and Recreation Assets • Who should pay • What should funds cover ierERER / t 1111 NAME Parks&Recreation Commission Minutes Page 7 4110 March 14,2018 • Should funds be equitable • How to get the Parks Improvement Fund (PIF) to offset assets • Special Tax Levies, Franchise Fees and Sales Tax Increase 12.2 Field Use Fees Commission members did not discuss this item as meeting was adjourned. 12. Adjournment There being no further business, Chair Anderson adjourned the meeting of the Elk River Parks and Recreation}Commission work session at 9:33 p.m. • utes prep by nya Love. ElViin 7/7/://--r.--,....---- 110ave Anderson,C 77 �`.---'`Jry • Tina Allard, City Clerk ierEeE � � r • NATURE