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08-03-1981 CC MIN REGULAR SEMI-MONTHLY MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY AUGUST 3, 1981 ----, Members Present: Counci1members Schuldt, Engstrom, Toth and Duitsman Members Absent: Mayor Hinkle 1. The meeting was called to order at 7:30 p.m. by Acting Mayor, Larry Toth. 2. Agenda Item Number 11~, the shoulders on the streets in Peterson Addition and Item Number 12d, use of the park shelter, were added to the August 3, 1981 City Council Agenda.. COUNCILMAN DUITSMAN MOVED . APPROVAL OF THE AUGUST 3, 1981 CITY COUNCIL AGENDA AS AMENDED. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. 3. Minutes COUNCILMAN DUITSMAN MOVED TO APPROVE THE MINUTES OF THE JULY 20,1981, COUNCIL MEETING. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3~0. 4. Open Mike The City Administrator indicated that Mayor Hinkle had discussed the Mediscreen use of the property owned by the Masonic Lodge with lodge member Mr. Huntley and also the requirement of black topping the parking lot. The City Administrator indicated that the Masonic Lodge would black top the parking lot as finances be- came available and that Mediscreen would arrange for places to store their vehicles. Councilman Duitsman requested a time schedule from the Masonic Lodge regarding the completion of the blacktopping of the parking lot. 5. Morrell Conditional Use Permit The City Admininstrator indicated that Mr. Larry Morrell has requested a condi- tional use permit to construct a personal mini-storage building in an R-4 zone in the southwest corner of the intersection of School Street and Jackson Avenue. A drawing of the bui1idng was presented to the City Council for their review and questions. The City Administrator indicated that Mr. Morrell proposes a Morton Steel building that will be tan in color with white doors, white roof, dark brown trim and a brick facia 6 feet wide at each corner of the building. General discussion was carried on regarding the concept of the proposed building and additional mini-storage buildings for the property. COUNCILMAN DUITSMAN MOVED TO APPROVE THE CONDITIONAL USE PERMIT REQUESTED BY MR. LARRY MORRELL TO CONSTRUCT A PERSONAL MINI-STORAGE BUILDING IN AN R-4 ZONE, LOCATED IN THE SOUTH- WEST CORNER OF THE INTERSECTION OF SCHOOL STREET AND JACKSON AVENUE. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. 6. Zoning Ordinance Amendment The City Administrator indicated that the City Council had held a public hearing at the last City Council meeting on the zoning ordinance amendments to Section 900.08, Trucks, Terminal Definitions; Section 900.12, Principle Uses; and Section August 3, 1981 Page Two 900.08, The Definition for Lot Area; and further indicated that the Planning Commission did consider these changes at their meeting of July 27, 1981, and recommended approval by the City Council. COUNCILMAN DUITSMAN MOVED TO AP- PROVE THE ZONING ORDINANCE AMENDMENTS TO SECTION 90Q.08. SECTION 900.12 AND SECTION 900.08~SUBDIVISION 38. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 3-0. 7. Elk River Machine Company Variance Request The City Administrator indicated that, as according to his memorandum of July 31, 1981, regarding Elk River Machine Company's request for a variance, it was determined by City staff that a variance was not necessary for the proposed ~ building addition to the Elk River Machine Company building. 8. Sanitary Sewer Interceptor Change Order No.1 The City Administrator indicated that the Change Order for the sanitary sewer interceptor in the amount of $7,575.00 consisted of an amount of $4,500.00 for moving the sewer line from the Schoo1view Addition to Outlot A; an amount of $1,200.00 to add another gate valve to the water main in the Schoo1view Addition and to relocate a hydrant; and an amount of $1,875.00 for some excavation quantities for that section of the line that will be a force main behind the school area. The City Administrator explained that the elevations used in the design were wrong and that the elevations of the property are actually higher; therefore, requiring more excavation. COUNCILMAN SCHULDT MOVED TO APPROVE CHANGE ORDER NO. 1 FOR THE SANITARY SEWER INTERCEPTOR IN THE. AMOUNT &F AN ADDITIONAL $7,575.00. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 2-0. COUNCILMAN DUITSMAN AB- STAINED. 9. Final Payment for Salk Junior High Watermain Extension The City Administrator indicated that the final pay estimate in the amount of $1,817.08 has been approved by the Cityts Engineer; McCombs, Knutson and Asso~ ciates, and recommended approval by the City Council. COUNCILMAN DUITSMAN,'MOVED APPROVAL OF THE FINAL PAY ESTIMATE IN THE AMOUNT OF $1,817.08 FOR THE SALK JUNIOR HIGH WATERMAIN PROJECT. COUNCILMAN' ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. 10. 1981 Sewer User Rates The City Administrator indicated that in reviewing the year-end projections for the Sewer Department for 1981, it is projected that the expenditures should be approximately $137,800.00 and the anticipated total revenue should be approximately $136,600.00, leaving a projected fund balance of approximately $11,000.00 to $12,000.00. The City Administrator indicated that a rate change of approximately 16.6% in the sewer users fees is recommended to increase the ending fund balance from the projected $11,000.00 to $12,000.00 to approximately $17,000.00 to $18,000.00. Councilman Duitsman suggested that the City Council consider the proposed hook- ups for the new sanitary sewer interceptor and further suggested that the rate change be not more than a 10% increase. General discussion was carried on re- -, August 3, 1981 Page Three garding the transfer of funds from the Sewer Department fund to the General Fund, as the budget projects a $15,000.00 transfer to the General Fund from the Sewer. Fund. COUNCILMAN. DUITSMAN MOVED TO. APPROVE A 10% RATE INCREA~E EFFECTIVE. SEPTEMBER 1, FOR THE BALANCE OF THE YEAR 1981, IN THE SEl.vER USER ~EES. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3 O. 11. 3.2 On-Sale Beer License for Firefighters Barn Dance COUNCILMAN DUITSMAN. MOVED TO APPROVE THE 3.2 BEER LICENSE FOR THE FIREFIGHTERS BARN DANCE. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. ll~. The Shoulders on the Streets in the Peterson Addition Councilman Engstrom indicated that he had received complaints from the resi- dents in the Peterson Addition that the shoulders on their roads have not been completed. Councilman Engstrom indicated that the completion of the shoulders were a part of the project. The City Administrator indicated that he would review the area with the City's Engineers, McCombs, Knutson and Associates, and require the contractor to com- plete the project. 12. Administrator's Update A. Sanitary Sewer Interceptor The City Administrator indicated that the project was proceeding on schedule and that the Engineers have reviewed the feasibil~ty of building the sewer interceptor in the right-of-way in the Schoolview Addition. The City Ad- ministrator indicated that the Engineers recommend the line be built in line with the lift station out of the right-of-way because of the utility cables and the water lines in the right-of-way. Councilman Toth questioned the number of trees that would be required to be removed from the Powers' prop- erty. The City Administrator indicated that approximately 7 evergreen trees would have to be removed from the Powers ,. property, and further indicated that the obtaining of an easement from Mrs. Powers was in the process. B. Gravel Tax The City Administrator indicated that the legislation proposed for a gravel tax placed by the Municipalities on gravel pit operations was not adopted and further indicated that such legislation was not proposed in the near future. C. Budget Committee The City Administrator indicated that he was in the process of setting up a Budget Connnittee meeting to discuss certain key issues to be considered by the City Council in the 1982 budget and to proceed at a slower pace in the five-year budget projection. ., August 3, 1981 Page Four D.. Park Shelter The City Administrator indicated that requests have been received by City staff to reserve the park shelter for group outings and at this point in time, the City staff has not taken reservations and has informed those requesting, that the shelter was available on a first-come, first-serve basis. The City Administrator further indicated that a conflict arose at the shelter between two groups intending to use the shelter at the same time. The City Administrator asked the City Council for a recommendation regarding the acceptance of reservations for the park sbelter building. COUNCILMAN DUITSMAN MOVED TO AUTHORIZE THE CITY STAFF TO ACCEPT RESERVATIONS FOR THE PARK SHELTER BUII;DING FROM LOCAL CITY GROUPS ONLY. COUNCILMAN ENG- STROM SECONDED THE MOTION. THE MOTION PASSED 3-0. 13. Check Register COUNCILMAN DUITSMAN MOVED TO APPROVE THE CHECK REGISTER. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 3-0. 14. Tentative Agenda A report from the City Administrator on the Peterson Addition roads, a time schedule for the blacktopping of the Masonic Lodge parking lot, an up-date on the School Street project, an up-date on obtaining of easements from Mrs. Powers, and a City Beautification Report, are items tentatively scheduled for the August 17, 1981 City Council meeting. There being no further business, COUNCILMAN SCHULDT MOVED TO ADJOURN THE MEETING. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-0. Respectfully submitted, (9~~' ' Phyllis Boedigheimer 1 ~/ Deputy City Clerk/Treasure~~ PB:cl