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12-21-1981 CC MIN REGULAR SEMI-MONTHLY MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY DECEMBER 21, 1981 MEMBERS PRESENT: Mayor Hinkle, Councilmembers Schuldt, Engstrom, Toth and Duitsman MEMBERS ABSENT: None 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2 . Agenda Item 5~ - An Advisory Committee and Item8~ - Planning Commission Appointment were added to the December 21, 1981 City Council agenda. COUNCILMAN DUITSMAN MOVED TO APPROVE THE DECEMBER 21, 1981, CITY COUNCIL AGEND1\ AS AMENDED. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 3. Minutes Mayor Hinkle indicated that a correction to Item II, Larson Appeal to the Board of of Zoning Adjustment, December 7, 1981 City Council meeting, should be corrected as follows: The Planning Commission voted unanimously to approve Mr. Neil Lar- son's request for replacement of the existing pumps and storage tanks. COUNCILMAN DUITSMAN MOVED TO APPROVE THE DECEMBER 7, 1981, CITY COUNCIL MINUTES AS AMENDED. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 4-0. 4 . Open Mike No one appeared for this item. 5. Guardian Angels Foundation Concept for Nursing Home Facility Expansion The City Administrator indicated that representatives from the Guardian Angels Foundation were present to propose a concept for expansion of their existing facil- ity to the City Council for their input and approval. Carol Mills of the Guardian Angels Foundation, indicated that the Guardian Angels Foundation Board went to the Health Systems Agency Board fOD approval of an addi- tion to the existing nursing home facility. Ms. Carol Mills further indicated that the Health Systems Agency Board provided the Guardian Angels Foundation with a Cer- tificate of Need for an expansion to the existing facility and further indicated that the Guardian Angels Foundation would issue either nursing home revenue bonds or seek industrial revenue bond financing from the City of Elk River. Ms. Mills indicated that the proposed expansion would require the sale of bonds in the amount of approximately $1,800,000. Ms. Mills indicated that according to their proposal for the expansion of the facility, the Foundation estimated a 13% interest rate. Ms. Mills indicated that the Guardian Angels Foundation Board would like to re- ceive approval of the concept of the nursing home facility expansion from the City Council~ they would then proceed with selection of their bond underwriters, legal council, and the contractor. City Council Minutes December 21, 1981 Page Two Councilman Duitsman asked if the plan for the expansion included plans for a sprinkling system for the building. Ms. Mills indicated that all rooms of the expansion would have a sprinkling system. Councilman Toth questioned the highway right-of-way property along the nursing home facility and the need of a service road to the planned unit development area north of the nursing home facility. General discussion was carried on regarding the highway right-of-way and a ser-- vice road for the planned unit development as well as an entrance onto highway fJ169 north of the nursing home property. The possibility of the nursing home purchasing property to the north of the existing facility was also discussed. Ms. Mills indicated that should Evans be the main street to the plcmned unit de- velopment area, the Guardian Angels Foundation Board would like to see a curve in Evans and a sidewalk along Evans for the nursing home people. COUNCILMAN TOTHMOVED TO APPROVE THE CONCEPT OF THE GUARDIAN ANGELS FOUNDATION NURSING FACILITY EXPANSION AND THE ISSUANCE OF INDUSTRIAL REVENUE BONDS IF NEC- ESSARY. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. 5~. Advisory Committee Mayor Hinkle indicated a resolution creating an advisory committee on local govern- ment operations has been proposed to the City Council and that Mr. John Pearce was mentioned as a possible chairman for the committee. Mayor Hinkle indicated that the intent of the committee, in his opinion, is to be an on--goingcommittee to provide input from citizens within the community to the City Council on various projects. Mr. John Pearce was present to discuss the formation of an advisory committee, the number of members to serve on the committee and the duties and projects of the committee. Mr. Pearce indicated that he felt a committee composed of six members would be necessary to accomplish the tasks of the committee. General discussion was carried on regarding the need of a staff person as a lia- son person between the City Council and the Local Government Operations Commit- tee, the timing of meetings, and the duties of the committee. General discussion was carried on regarding the need of such a committee. Councilman Schuldt indicated his concern of the possibility of the dispensing of the committee at some point in time, as the resolution proposed only creates the committee. The City Administrator indicated that it would take Council action to dispense with the committee at any time. ~ City Council Minutes December 21, 1981 Page Three It was the general consensus of the City Council that Mr. John Pearce, the City Administrator, and the Mayor provide to the City Council a more specific outline of the type of projects and tasks .and how they were to be accomplished by the Advisory Committee. 6. Barrington Place Pay Estimate Number 3 The City Administrator indicated that Pay Estimate Number 3 for Barrington Place i:n the amount of $78,967.13 has been reviewed and approved by the engineers on the project and recommended for payment. Councilman Toth indicated that he.did not want to approve payment for Barrington Place until the Elk Hills Drive road repair has been completed and further in- dicated that the repair project should have been completed by this time. The City Administrator indicated that the contract had a provision for liquidation damages and suggested that the City pursue that possibility in order to get the road completed. COUNCILMAN DUITSMAN MOVED TO ~RIZE THE CITY ADMINISTRATOR TO REQUIRE THE COM- PLETION OF THE REPAIR OF ELK HILLS DRIVE BY THE CONTRACTOR BEFORE JANUARY 4, 1982, AND TO PURSUE LIQUIDATION DAMAGES.THR,OUGH THE CONSULTING ENGINEERS SHOULD THE RE- PAIRS NOT BE COMPLETED. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. COUNCILMAN DUITSMAN MOVED TO APPROVE PAY ESTIMATE #3 FOR BARRINGTON PLACE IN THE AMOUNT OF $78,967.13. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-1. COUNCILMAN TOTH OPPOSED. 7. 3.2% Off-Sale Beer License for Food and Fuel The City Administrator indicated that Mr. Gerry Bowen, owner of the Food and Fuel Store, has requested approval of a 3.2% off-sale beer license for his business. Councilman Toth questioned the investigation of Mr. Gerry Bowen regarding the 3.2% off sale beer license by the Police Department. Councilman Engstrom indicated that he was not in favor of the sale of beer at a gas station. Councilman Schuldt indicated that. he felt that the City Council should not approve a beer license for one convenience store and not another. COUNCILMAN ENGSTROM MOVED TO DENY A 3.2% OFF-SALE BEER LICENSE FOR FOOD AND FUEL COUNCILMAN TOTH SECONDED. THE MOTION. THE MOTION. PASSED 3-1. COUNCILMAN SCHULDT OPPOSED. ----, City Council Minutes December 21, 1981 Page Four 8. 1982 Employees Salaries COUNCILMAN DUITSMAN MOVED TO APPROVE SALARY INCREASES FOR FULL-TIME, NON- UNill0N EMPLOYEES TO 8% FOR 1982. COUNCillLMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 4-0. Councilman Toth indicated that he wanted to post-pone the authorization of a salary study until he had obtained further information regarding salary studies. It was the consensus of the City Council that the City Administrator secure a proposal for a salary study from a consultant. 8~. Planning Commission Appointment Councilman Toth ind:tcated that Estelle Gtinkel,.expressed an lnterest in s~rving on the Planning Commission. COUNCILMAN TOTHMOVED TO APPOINT ESTELLE GUNKEL TO THE PLANNING COMMISSION FOR A 3-YEAR TERM BEGINNING JANUARY 1, 1982. COUNCILMAN ENGSTROM SECONDED THE MO- TION. THE MOTION PASSED 4-0. 9. Administrator's Update A. Legislative Actions Regarding 1981 and 1982 State Aid The City Administrator indicated that nothing at this point, has been decided by the House or Senate regarding State Aid payments. B. Interceptor Hookup Charge Assessment The City Administrator indicated that Mr. ~()\Ii1.'di'flof SehQolview has expressed his objections to the terms of the assessment of the hookup charge for a 5 year period. It was the general consensus of the City Council to allow the hookup charge to be assessed over a period of 5 years. C. Authorization to Hire a Police Officer COUNCILMAN TOTH MOVED TO AUTHORIZE THE HIRING OF ONE ADDITIONAL POLICE OF- FICER. COUNCILMAN SCHULDT SECONDED. THE MOTION. THE MOTION PASSED 4-0. D. Old Highway 101 Bridge Replacement The City Administrator indicated that the notice for the opportunity of a public hearing had been published regarding the 101 bridge. The City Ad- ministrator explained that Wright County chose to use the option of publish- ing a notice of opportunity of a public hearing rather than holding a public hearing as an official public hearing would require a transcript of the hear- ing. The City Administrator further indicated that ;'11& Wright County engineer has indicated that the Federal and State funding is still planned for in the financing of the 101 bridge. ~ City Council Minutes December 21, 1981 Page Five 10. Check Register COUNCILMAN DUITSMAN MOVED TO APPROVE THE DECEMBER 21, 1981, CHECK REGISTER. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4...0. 11. Tentative Agenda The completion of Elk Hills Drive"au; Ad.;..Hoc Advis~ry Committee, and the Salary Study are all items tentatively scheduled for the January 4, 1982 City Council meeting. There being no further business, COUNCILMAN TOm MOVED THAT THE MEETING BE ADJOURNED. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, Q~JL fZr~W Phyllis Boedigheimer Deputy Clerk/Treasurer PB:c1