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03-01-1982 CC MIN REGULAR SEMI-MONTHLY MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MARCH 1. 1982 Members Present: Mayor Hinkle. Councilmembers Duitsman. Toth. Engstrom and Schuldt Members Absent: None 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2 . Agenda Item 8 Consideration of. plans for re-surfacing County Road #1. and Items #10d, e, f and g regarding auction of Riverside Bar fixtures, liability insurance, meeting of the Finance Committee to review the 1982 and 1983 budgets, and meeting of the Government Operations Committee, respectively, were added to the agenda. COUNCILMAN DUITSMAN MOVED APPROVAL OF THE AGENDA AS AMENDED. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 3. Minutes of February 18. 1982 City Council Meeting COUNCILMAN DUITSMAN MOVED APPROVAL OF THE MINUTES AS PREPARED. COUNCILMAN SCHULDT SECONDED THE MOTION. THE MOTION PASSED 4-0. 4. Open Mike No one appeared for this item. 5. Custom Motors Conditional Use Permit Compliance Mr. John Engberg, attorney for Custom Motors, Mr. Clint Olson, Custom Motors owner, and Mr. Harold Zuppa, manager of Custom Motors, were present to address the City Council regarding compliance with a conditional use permit issued to Custom Motors in 1978. Mr. Engberg informed the Council that Custom Motors intended to comply with the conditions set forth in the conditional use permit and indicated that they wished to submit a plan for screening the Custom Motors property to the Building and Zoning Administrator by July 1, 1982. Councilman Duitsman indicated that at their last appearance before the City Council, specific mention of the con- ditions were reviewed and Custom Motors indicated at that time that they would also be complying with the conditions. Councilman Duitsman indicated further that no effort had been made on the part of Custom Motors to comply and that he and other Councilmembers were very upset with Custom Motors' lack of attention to the con- ditional use permit compliance issue. Mr. Engberg indicated that some improvements to the property had been made since the last appearance before the Council. Speci- fically, some chain link fencing had been added on the east side of the property and the property had been picked up in some areas. Councilman Engstrom indicated that the plan should be developed sooner than July 1st so that the necessary planting or screening can be accomplished as early as possible in the spring. Mayor Hinkle and Councilmember Toth also indicated that the planting should be completed in the spring and that the plan should be done earlier. Councilmember Engstrom indicated that help might be available from the Soil Conservation Service and the County Extension agent. should it be necessary. Mr. Engberg indicated that his client would City Council Minutes March 1, 1982 Page Two , be willing to submit a plan for screening and landscaping the Custom Motors prop- erty by April 1st to the City's Building and Zoning Administrator for his review. The Councilmembers indicated that there would be some flexibility on this date if weather conditions did not allow the necessary work to be done to complete the landscaping and screening plan. The Council concensus was to agree that the Custom Motors owners could submit a plan to the Building and Zoning Administrator by April 1st for his review and the City Council's review to determine if compliance has been made with the conditions imposed on Custom Motors in their conditional use permit from 1978. 6. Increase in Building Permit Fees The City Administrator reviewed the request for an increase in the building permit fees for calendar year 1982. The Administrator indicated that the subject had been reviewed by the City Council during budget discussions and that in light of shrink- ing revenue sources and increasing expenditures, it was necessary for the City Coun- cil to consider increasing fees and charges to keep pace with expenses. Council- man Engstrom asked if the fees to be charged would in fact cover the City's costs, and was informed by the Administrator that in most cases, the fees would be adequate to cover the City's costs. The Administrator indicated further that the proposed fee schedule was midway between the current schedule being used by the City of Elk River and the 1979 fee schedule contained in the building code and recommended for use by cities. COUNCILMAN DUITSMAN MOVED APPROVAL OF THE TWENTY-FIVE PERCENT (25%) INCREASE IN THE CITY'S BUILDING PERMIT FEES, EFFECTIVE MARCH 1, 1982. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 3-1. COUNCILMAN TOTH OPPOSED. 7. Sewer Inspection Fees Mayor Hinkle briefly reviewed the proposed increase from $10 to $50 for on-site sewer inspection .fees. Mayor Hinkle indicated that this increase did not appear to be out of line because of the work associated with a sewer inspection. Councilman Engstrom indicated he felt the fee was high because under the building permit fee schedule, the valuation of a septic system would result in a lesser charge than the $50. The City Administrator reviewed the cost factors which the City would incur in doing a sewer inspection and indicated that the type of inspections re- quired under the building permit for lower valuations are less numerous and dif- ficult than those required for the same value of a sewer system. Councilmember Toth indicated he had no problem with the increase in fees if in fact the inspections being paid for are accomplished by the City staff. Mayor Hinkle indicated that the fee charge was reasonable due to the amount of work being done and that the fee would represent an average for all systems inspected with some costing the City more and some costing the City less. COUNCILMAN SCHULDT MOVED TO APPROVE A $50 INSPECTION FEE FOR ON-SITE SANITARY SEWER SYSTEMS. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. City Council Minutes March 1, 1982 Page Three Councilmember Toth indicated that with the increase in fees, he expected all inspec- tions be made and that no system be allowed to be covered without a City inspec- tion. Several Councilmembers agreed with Councilmember Toth's comments. COUNCILMAN DUITSMAN MOVED TO REQUIRE CITY INSPECTION FOR ALL ON-SITE SANITARY SEWER SYSTEMS WITHIN THE CITY OF ELK RIVER AND THAT AT THE TIME OF BUILDING PERMIT ISSUANCE, BUILDERS BE INFORMED OF THIS REQUIREMENT. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 4-0. 8. County Road 1 Overlay Plan Approval Mayor Hinkle indicated that the County was proposing to place a two (2) inch overlay on County Road 1 from its intersection with County Road 32, north to County Road 4 in the Zimmerman area. The Mayor indicated that because this was a federally funded project, it was .required that the City approve of the County's plans. COUNCILMEMBER TOTH MOVED APPROVAL OF A RESOLUTION APPROVING THE RESURFACING OF COUNTY ROAD 111 AS PROPOSED BY SHERBURNE COUNTY. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 9. Library Board Appointment Councilmember Toth indicated that he personally knew Betty Zehringer and that she was a capable and enthusiastic person and as such, would make a good library boardmember. COUNCILMAN TOTH MOVED APPROVAL OF BETTY ZEHRINGER FOR A THREE (3) YEAR TERM ON THE LIBRARY BOARD. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. 10. Administrator's Update A. Joint Meeting with the Utilities Commission to Discuss Water Department The City Administrator indicated that the Utilities Commission had requested a meeting on the 17th of March to discuss the Water Department and its con- trol. It was the concensus of the Council that March 29th was a preferred meeting date with the Utilities Commission and asa second alternate, March 31st. B. Alltool Industrial Revenue Bond The City Administrator distributed a letter from Springsted, Inc., regarding the financial analysis of the A1ltool industrial revenue bond. The City Administrator indicated that the Springsted letter had raised several questions regarding the financial information presented by the A1ltool oWners which the Administrator would attempt to address and answer, prior to the next City Coun- cil meeting. City Council Minutes March 1, 1982 Page Four C. Annual State Clerk's Conference The Administrator requested permission for Phyllis Boedigheimer to attend the Annual Clerk's Conference. COUNCILMAN DUITSMAN MOVED APPROVAL OF PHYLLIS BOEDIGHEIMER'S ATTENDANCE AT SAID CONFERENCE. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. D. Riverside Auction The City Administrator informed the Councilmembers that $1,325.50 had been netted from the auction of the fixtures in the former Riverside Bar & Lounge The Administrator indicated that $250 had been paid to the auctioneer as his fee and approximately $122.50 had been incurred as advertising expenses. E. Liability Insurance Councilmember Duitsman asked that a report on the public official liabilities insurance be provided to the City Council at their next regular meeting. The Administrator indicated that said report would-be forthcoming. F. Finance Committee Meeting for Budget Review It was the concensus of the Council to choose a meeting date for the Finance Committee at the March 15th City Council meeting. A potential date was March 29th for said meeting. G. Government Operations Committee Meeting It was the concensus of theCouncilmembers that at the March 15th City Council meeting, a date be chosen for the Government Operations Committee meeting with the City Council. 11. Consider Check Register COUNCILMAN DUITSMAN MOVED APPROVAL OF THE CHECK REGISTER AS PREPARED. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 12. Consider Tentative Agenda Items tentatively to be discussed at the next City Council meeting include non- intoxicating malt liquor license policy, Food and Fuel request for a non-intoxica- ting malt liquor license, public official liability insurance, Alltool Industrial Revenue Bond, and industrial revenue bond to finance single~family housing in the Tamarack Subdivison. City Council Minutes March 1, 1982 Page Five There being no further business, COUNCILMAN TOTH MOVED THAT THE MEETING BE ADJOURNED. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, 4~. Robert C. Middaugh City Administrator RCM/dkk