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8.1. SR 05-21-2018 Eclty1� ,.,�� Request for Action River To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business May 21, 2018 Tim Sevcik,Interim Park and Street Superintendent Item Description Reviewed by Deerfield Hill Playground Replacement Michael Hecker, Parks and Recreation Director Reviewed by Cal Portner, City Administrator Action Requested 1. Adopt,by motion, a resolution acknowledging the removal and donation of obsolete playground equipment. 2. Approve,by motion, the purchase and installation of playground equipment for Deerfield Hill Park through Flagship Recreation. Background/Discussion The existing Deerfield Hill Park playground is the oldest within the city,installed in 1992, and is beyond its serviceable life. The city has the opportunity to donate the playground to the nonprofit organization KIDS Around the World to serve children in third world countries. The city previously partnered with KIDS Around the World in 2013 for the removal and donation of the Orono and Baldwin Park playgrounds and again in 2017 for the Barrington Park Playground. Staff recommends donating the playground at Barrington Park to KIDS Around the World to help support their mission to build playgrounds for children in underprivileged locations outside the United States. This organization would dismantle and remove the playground equipment with support from parks maintenance division staff in August 2018. The new playground would then be installed utilizing an assisted installation process,including park maintenance staff and certified installers from Flagship Recreation. This installation process will maximize funds, allowing for more playground equipment while minimizing installation expenses. The new playground equipment would be purchased from Landscape Structures Inc. through Flagship Recreation, the state contract vendor. In addition to the playground installation, staff will install wood fiber impact surfacing; conduct site preparations and restoration; and rebuild the timber retaining walls around the playground structure. Financial Impact The budget for this project was $80,000 from the Park Improvement Fund. Staff recommends the purchase and installation of the playground equipment from Flagship Recreation in the amount of $81,010.53. The Elk River Vision A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By service, and community engagement that encourages and inspires prosperity INAMIRE1 The existing playground equipment is a donation with no value. Other countries have different safety standards than here in the U.S. allowing for reuse after refurbishment. The cost to the city is the labor costs for parks maintenance staff to assist in the removal of the playground footers;however the donation through a third party will cost less than hauling and disposing of the equipment at the landfill. Attachments ■ Resolution authorizing the removal and donation of obsolete playground equipment ■ New Playground Proposal ■ Site Drawing ■ Playground Image N:APublic Bodies\Agenda Packets\05-21-2018\Final\x8.1 sr Deerfield Hill Playground Replocement.docx City of Elk City of Elk River Wver City Council Resolution 18- A Resolution of the City Council of the City of Elk River Authorizing the Removal and Donation of Obsolete Playground Equipment WHEREAS, the playground equipment at Deerfield Hill Park is 26 years old and the typical life span of quality public playground equipment is 20 to 25 years depending on usage; and, WHEREAS, the playground equipment at Deerfield Hill Park does not comply with the ASTM (American Society of Testing and Materials) consumer safety performance specifications for playground equipment for public use; and, WHEREAS, City Council recently directed staff to replace the playground equipment at Deerfield Hill Park; and, WHEREAS, city staff and the Parks and Recreation Commission recommend that the playground equipment at Deerfield Hill Park be removed because it does not meet either the ASTM or CPSC (Consumer Product Safety Commission) playground safety guidelines; and, WHEREAS, because the playground equipment does not meet current safety standards it cannot be reused in the United States and therefore has no value other than as scrap; and, WHEREAS, the scrap value of the playground equipment is less than the cost of removal of the equipment; and, WHEREAS, KIDS Around the World, an Illinois not-for-profit corporation with the mission to build playgrounds for children in underprivileged locations outside the United States has offered to remove the playground equipment in exchange for donation by the city of the removed equipment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,Minnesota, as follows: the City Council of the City of Elk River acknowledges that the existing playground equipment at Deerfield Hill Park has no value and authorizes removal of the playground equipment by KIDS Around the World, and donation of the equipment to KIDS Around the World in exchange for the removal. Passed and adopted this 21" day of May NATUREJ John J. Dietz,Mayor ATTEST: Tina Allard, City NATUREI Date Quote: Contact: Phone: Fax: Email: Ship To:Please Make PO's & Contracts Out To: Deerfield Hill Park 19210 Carson Street Elk River, MN 55330 Bill To:Please Remit Payment To: QTY ITEM #UNIT PRICE EXT. PRICE $70,818.00 6%($4,249.08) $12,926.61 $505.00 Owner Owner Owner Owner Owner Subtotal $80,000.53 Freight Estimated $1,010.00 Tax Exempt $0.00 Total $81,010.53 Page 1 of 2 (763) 635-1123 5/10/2018 City of Elk River Tim Sevcik 275 E. 4th St., Suite 810 TSevcik@elkrivermn.gov Flagship Recreation Mobilization x 1 We are pleased to submit this proposal to supply the following products/services: Description Installation Labor, Concrete & Materials -State of MN Contract Discount Design - Option 3 (Updated 4-9-2018) St. Paul, MN 55101 City of Elk River 13065 Orono Parkway Elk River, MN 55330 Flagship Recreation 275 E. 4th St., Suite 810 St. Paul, MN 55101 Site Work - Demo, Excavation & Disposal of Soils Engineered Wood Fiber, Fabric & Drainage Aggregate Concrete Border Site Restoration Dumpster - 30 Yard 50% Down Payment Required at time of order *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Minnesota State Contract #119795 Quotes from Flagship Recreation, Inc. are subject to current Flagship Recreation, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation, Inc. Terms & Conditions - Bonding of Any Type Please note, quotes including installation are based on site access and site conditions that have been conveyed to Flagship Recreation by the owner/owner's representative and based on ideal conditions required to complete the project as quoted. Accepted By (Print) Email: Purchase Amount:$81,010.53 PO#: Phone: - Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space - Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster - Removal of Existing Play Equipment, Border or Safety Surfacing Material - Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc. - Border for Play Space Unless addressed prior to the installation quote being issued or specifically documented herein, any issues encountered that impede Signature: Title: Date: - Private Utility Locates (irrigation, low voltage, lighting, etc.) - Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. - Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) - Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) Exclusions (Unless Specifically Quoted): - Accepting & Unloading of Order Prior to Installation - Storage or Security of Equipment Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous Page 2 of 2 Acceptance of Quotation: communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unless jointly agreed in writing via Change Order. Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified destination point. Buyer is responsible for loss or damage thereafter. Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to December 3, 2017. Contracts Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination. Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order. Inclusions: - One Mobilization unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment. Responsibility: Flagship Recreation shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B completed after this date are subject to price change. Project Scope (This Section For Quotes Including Installation) - Public Utility Locates - Placing, Digging or Surface Mounting Equipment (as specificed) - Unpacking of Play Equipment Tim Sevcik TSevcik@elkrivermn.gov - Standard Warranty Offer (Detail Provided Upon Request) - Standard Wage Rates - Assembly of Play Equipment - Concrete for Play Equipment Footings - Standard Insurance Offer (Detail Provided Upon Request) the progress or completion of the project as quoted will result in additional charges. - Permits of Any Kind Scale: 1/8” = 12”Client:Date: 03/23/2018//Rev: 04/09/2018//Rev: Rev: Rev: Rev: DEERFIELD HILL PARK19210 Carson StreetElk River, MN 55330REVISEDDESIGN }..-- y�� '� � yf�;� � 4 Y' Yrt:�}•,.gY�.fi..� s�w dy` ,iii � �' 3 C w @ t C� 5 r 3' Sit i S 7 11 It ,�•xV y,il +e y zs � ,>�,r n' �v �,�rY `l. �`� - �*:" w.���'�" _� :c- 3�•dr; o-tt#ty a °4�5 fps �� ,;.a4�F.�.��"'" ''�'". r • r l xf�s•.r,: � "'F ,+�i. .s '•�- d``Y+ .: » -�_ � ,�'`�?�`, t;�` ;•�. .r.�', ,,� of .ti �:, t-_. �*�`,! ffn . ; C 'i Deerfield Hill Park Playground Replacement City of RiverDesign I Eclipse II I� �I City of E lly -�.- River 9 " �..�; •�,a,.'� � rte': lip 4 i 1 . �� City of E lly -�.- River j. 1 I� ,1 Iii R . Design 2 - NetPlex .-6 wow wn i w. Wt CTZ ; QOzo n� w+m� gg Mnrt rrwm s�`i•e�` b WwR1u�N�tld ar wn � uew 9w1� sa-ti• City of RiverDesign 2 - NNet-lex `t ` _r s Y Y City of E lly Rdver 9 - - - - .. _ ��.� '_ ill 1 � r z I L - ;►� 1 d City of liverDesign 3 Logo-Swoosh 72 b4 rr 1111111111111111 72 40 i32 24 6 4235 SQ FT 273 LN FT CURB I City of E lly Rdver elk .� / 77 s z sY "WRY . viv M 79, Y F,`� h bR eMLv ' vve ("b" x � ��'`'tv�#��c g, �.'' -��� ���`...;rR.t`�.�''�` =e,n •5 �F"'^t`r" � r City of liverDesign 3 Logo-Swoosh k I yy M _ R' City of E lly Rdver If Mll w 4. s City of E lly Rdver E. r. f pp T'lF P i yam, i fi {,4�, S }` Design 3 — Logo-Swoosh h w Design Budget Estimates ■ Design 1 — Eclipse - $81,227.20 ■ Design 2 — NetPlex - $80,585.38 ■ Design 3 — Logo-Swoosh - $81,010.53 The Parks and Recreation Commission and staff recommend design 3Logo-Swoosh . This design meets the objective of a tall center feature, utilizes a flow to encourage kids in motion, has the greatest variety in feature types, utilizes features unique to our existing playgrounds, and has multiple features popular in our other parks.