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11-01-1982 CC MIN REGULAR WEEKLY SCHEDULED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY NOVEMBER 1, 1982 Members Present: Mayor Hinkle, Councilmembers Schuldt, Engstrom, Toth and Duitsman Members Absent: None 1. The meeting was called to order at 7:30 p.m. by Mayor Hinkle. 2 . Agenda Item 7~ - Hearing Date for Donahue Industrial Revenue Bonds, Item 3 under Committee Session - Parking Lot on Railroad Drive, and Item 4 under Committee Session - Recognition of the Athletic Team, are all items added to the November 1, 1982 City Council Agenda. COUNCILMAN SCHULDT MOVED TO APPROVE THE NOVEMBER 1, 1982 CITY COUNCIL AGENDA AS AMENDED. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 4-0. 3. Minutes COUNCILMAN DUITSMAN MOVED TO APPROVE THE MINUTES OF THE OCTOBER 18, 1982 CITY COUNCIL MEETING. COUNCILMAN SCHULDT SECONDED THE MOTION.. THE MOTION PASSED 4-0. 4. Open Mike Mr. Gary Santwire requested that the City Council consider discussion of the pro- posed industrial revenue bonds for his development project in the Barrington Place Planned Unit Development at the next City Council meeting. Mr. Santwire indicated that he would like to propose a pro-forma statement to the City Council regarding the commercial project. Mr. Santwire indicated that he would submit general finan- cialpicture of the projectto the City Council, which would involve rental rates, tennants, land cost and special assessments. Mr. Santwire further indicated that he would provide this information to the City Council for their review prior to the City Council meeting scheduled for November 8, 1982. It was the general con- sensus of the City Council to consider Mr. Santwire's proposal at the next scheduled City Council meeting. Mayor Hinkle indicated that he would like to publically recognize the Elk River Police Department. Mayor Hinkle indicated that he wanted to commend the department on their work in public safety and further indicated that he has received many compliments from local citizens on the work of the Police Department. Mayor Hinkle indicated that even though the department did receive criticism in October, he would like to commend the Police Chief and his department for the services that they have performed for the City of Elk River. Councilman Duitsman indicated that he was in full agreement with the Mayor and his public recognition of the Police Department. Councilman Schuldt commended the Police Department and their recent efforts in solving burglaries in the City of Elk River. Councilman Toth indicated that he was in agreement with the rest of City Council Minutes November 1, 1982 Page Two the Council and specifically commended the Police Chief for his services. Councilman Engstrom also expressed his agreement with the rest of the City Council regarding the commending of the Police Department. Councilman Engstrom further complimented the Police Department on their efficient efforts in working in conjunction with the Sheriff's Department. 5. Ordinance 82...11 Regarding Planning Commission Meeting Dates Mayor Hinkle indicated that since the City Council has decided it will meet regularly four Mondays per month, it was necessary for the City's Planning Commission to. change their regular meeting date so that it does not conflict with other City meetings. Mayor Hinkle further indicated that the Planning Commis- sion has recommended that the City Council amend the City Code to provide for a regular meeting on the fourth Tuesday of each month. COUNCILMAN ENGSTROM MOVED TO ADOPT ORDINANCE 82-11 AMENDING SECTION 214.06 OF THE CITY CODE PROVIDING FOR REGULAR MONTHLY MEETINGS OF THE PLANNING COMMISSION ON THE FOURTH TUESDAY OF EACH MONTH. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. 6. 1983 Budget Levies Councilman Duitsman indicated that he was concerned with the 1983 Certificate of Indebtedness levy, should the City Council choose not to authorize the purchase of two police cars. General discussion was carried on regarding the 1982 Certifi- cates of Indebtedness and what pieces of equipment were purchased under that bond issue. General discussion was carried on regarding the Sewer Department portion of the 1982 Certificates of Indebtedness. Councilman Duitsman indicated that he felt the Sewer Department should pay for its share of the 1982 Certificates of Indebtedness and that amount should not be levied with the general tax levy. Further discussion was carried on regarding the police cars and the need for two new police cars in 1983.. It was the general consensus of the City Council to change the tax levy for the 1982 Certificate of Indebtedness and to present the amended proposed levy to the City Council for approval. It was the consensus of the City Council to start the budget process at the next scheduled City Council meeting and to include the Sewer Department in the budget review. 7. Downtown Flag Pole Mayor Hinkle indicated that the Beautification Committee has been informed that the Cretex Company does not have the equipment to erect an 88 foot flag pole. Mayor Hinkle indicated that the City of Elk River would have to provide for the erection of the flagpole. Mayor Hinkle further indicated that the Cretex Company has equipment to erect a 60 foot pole and that the pole erection should be done after the ground freezes. COUNCILMAN DUITSMAN MOVED TO APPROVE THE INSTALLATION OF A 60 FOOT FLAG POLE IN THE DOWNTOWN PARK TO BE DONATED BY THE CRETEX COMPANY AND ERECTED BY THE CRETEX COMPANY. COUNCILMAN TOTH SECONDED THE MOTION. THE MOTION PASSED 4-0. City Council Minutes November 1. 1982 Page Three The City Administrator indicated that he had contacted the contractor of the School Street project regarding a curb along the edge of the downtown parking lot, and further indicated that the cost quoted for the curb would be approximately $1,500. The City Adminisrator further indicated that the City's Building and Zoning Ad- ministrator, Mr. Rick Breezee, and the City's Wastewater Treatment Plant Super- visor, Mr. Darrell Mack, indicated that they felt the City crew could put in a concrete curb for approximately $200.00. Further discussion was carried on regarding the type of curb to be used along the edge of the downtown parking lot to hold the rock in place. The City Administrator indicated that he felt the concrete curb was an inexpensive solution to the problem. COUNCILMAN ENGSTROM MOVED TO AUTHORIZE CITY STAFF TO PROCEED WITH THE CONSTRUCTION OFA CONCRETE CURB ALONG THE EDGE OF THE DOWNTOWN PARKING LOT. COUNCILMAN DUITSMAN SECONDED THE MOTION. THE MOTION PASSED 4-0. 7. Hearing Date for Donahue Industrial Revenue Bond The City Administrator indicated that in October of 1982, the City Council gave preliminary approval to industrial revenue bonds for an addition to the Post Office building. The City Administrator further indicated that the bonds have been marketed and the bond attorney wants a public hearing date scheduled. COUNCILMAN TOTH MOVED TO CALL FOR A PUBLIC HEARING ON NOVEMBER 22, 1982 FOR THE APPROVAL OF INDUSTRIAL REVENUE BONDS FOR PAT DONAHUE - POST OFFICE FACILITY ADDITION. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. 8. Administrator's Update A. Construction of County Road 1133 The City Administrator indicated that Mr. Russ Matchinsky, County Highway Engineer, has indicated that the sub base for the construction of the new sec- tion of County Road 1133 is completed and that Class 5 should be put on in the next few days. The City Administrator indicated that the road should be in drivable shape for the winter and that blacktopping is scheduled for next spring. General discussion was carried on regar~ngthe exact location of the new section of County Road 1133. Further discussion was carried on regarding the newly constructed intersection at County Road 111 and Proctor Avenue. B. School Street The City Administrator indicated that the blacktopping has been completed on School Street and that the signing and striping are left to be completed. The City Administrator further indicated that the sodding and seeding has been completed. Councilman Toth indicated that there was some sod left to be placed along School Street and that a tree root was still exposed on the Thompson property. General discussion was carried on regarding the fill that was placed on the Morrell property. The City Administrator indicated that the contractor has started forming for the sidewalk along Irving Avenue and that the concrete. should be poured City Council Minutes November I, 1982 Page Four later in the week. The City Administrator further indicated there would not be a boulevard and instead, blacktop would be placed between the side- walk and the curb. The City Administrator indicated that with regard to the assessments on School Street, credit was allowed for dry wells to the properties of which the owners that paid the dry well assessment were still the property owners. The City Administrator further indicated that properties that have been sold did not receive credit notices. Mr. Gary Rohling questioned how the credit for the dry wells was figured. The City Administrator indicated that credit is proposed to be given to the property owners that paid the dry well assessment and still own the property in the School Street assessment project. D. County Fairgrounds Progress The City Administrator indicated that he, Mayor Hinkle and Mr. Don Schumacher met with the County Commissioners regarding the HRA, and at the same meet- ing, the County fairground property was discussed. The City Administrator indicated that the County Commissioners have requested clear title to the property. Mayor Hinkle indicated that in discussion of the fairground prop- erty with the County Commissioner from the Elk River District, the Commission- er indicated that they have received an appraised value of $3,500 per acre for the Gospodar property. Mayor Hinkle further indicated that the Commissioners want a letter of intent from the City to give clear title to the fairground property. Mayor Hinkle further indicated that the County Commissioner in- dicated that the five acres on the north side of Highway #10 has been appraised as five buildable lots at $12,000 per lot. Mayor Hinkle further indicated that he felt there were not five buildable lots and that there was possibly only one buildable lot on the north side of Highway #10. Mayor Hinkle indi- cated that the County Commissioners want information regarding what is con- sidered a buildable lot in that area. Councilman Duitsman recommended that the City of Elk River send a letter of intent to clear title on the fairground property to the County Commissioners. Councilman Toth indicated that he felt the City should receive a letter of intent from the County expressing their intent that the fair will stay in Elk River. The City Administrator indicated that the County Fairboard does have deed to the property and that the restrictions on the deed will expire in 1987. The City Administrator further indicated that the clear title is just a formality. COUNCILMAN DUITSMAN MOVED TO AUTHORIZE THE CITY OF ELK RIVER TO SEND A LETTER OF INTENT TO THE COUNTY COMMISSIONERS TO CLEAR TITLE TO THE FAIRGROUND PROPER- TY AND TO EXPRESS THE CITY'S WILLINGNESS TO CONSIDER A TRADE OF LAND WITH THE COUNTY. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. E. ICMA Conference Report The City Administrator indicated that he had attended the City Manager's Conference in Louisville, Kentucky. The City Administrator indicated that November 1. 1982 City Council Minutes Page Five approximately 2.500 city managers attended the conference and that the conference was very good and provided much information involving city management. Councilman Duitsman requested that the City Administrator submit a written report of the Louisville conference to the City Council. 9. Check Register COUNCILMAN SCHULDT MOVED TO APPROVE THE NOVEMBER 1. 1982 CHECK REGISTER. COUNCIL- MAN. ENGSTROM.. SECONDED THE. MOTION. THE MOTION PASSED. 4-0. 10. Tentative Agenda The 1983 Budget and Mr. Gary Santwire's IRB Presentation are items tentatively scheduled for the November 8. 1982 City Council meeting. There being no further business. COUNCILMAN TOTH MOVED THAT THE:MEETING BE ADJOURNED. COUNCILMAN ENGSTROM SECONDED THE MOTION. THE MOTION PASSED 4-0. Respectfully submitted, o,~1L fJ~~ Phyllis BOedighe~mJr Deputy City Clerk/Treasurer PB:dk