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01-07-1980 CC MIN ~ REGULAR SEMI-MONTHLY MEETING OF THE CITY COUNCIL OF ELK RIVER HELD IN THE ELK RIVER PUBLIC LIBRARY January 7: 1980 Members Present: Mayor Madsen, Counci1members Duitsman and Engstrom. Members Absent: Counci1members Otto and Toth. 1. The meeting was called to order at 7:37 p.m. by Mayor Madsen. 2 . A~enda COUNCILMAN ENGSTROM MOVED APPROVAL OF THE JANUARY 7~ 1980, CITY COUNCIL AGENDA. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3'"""0. 3. Minutes COUNCILMAN DUITSMAN MOVED APPROVAL OF THE MINUTES OF THE DECEMBER 17, 1980, CITY COUNCIL MEETING. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 4. Open Mike No one appeared for this item. 5. Designation of Acting Mayor for 1980 COUNCILMAN ENGSTROM MOVED TO APPOINT COUNCILMAN TOTH AS THE ACTING MAYOR FOR 1980. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 6. Des~gnation of Official Newspaper for 1980 COUNCILMAN ENGSTROM MOVED APPROVAL OF THE SHERBURNE COUNTY STAR NEWS AS THE CITY'S OFFICIAL NEWSPAPER FOR THE YEAR 1980. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 7. Designation of Official City Depositories for 1980 COUNCILMAN DUITSMAN MOVED APPROVAL OF THE FOLLOWING BANKS AS OFFICIAL DEPOSITORIES FOR THE CITY: THE BANK OF ELK RIVER; FIRST NATIONAL BANK OF ELK RIVER; SECURITY FEDERAL SAVINGS AND LOAN OF ELK RIVER; HOME SAVINGS, MINNEAPOLIS; TWIN CITY FEDERAL, ANOKA; NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS; FIRST NATIONAL BANK OF MIN~EAPOLIS; FIRST NATIONAL BANK OF ST. PAUL; F & M SAVINGS OF MINNEAPOLIS. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 8. Purchase of Police Squad Car The City Administrator indicated that bids for the police car were opened January 4, 1980, with only one bid received which was submitted by Elk River Ford. The base bid per specifications was $6,679.43. The alternate bid to include the police package was $6,840.24 and the second alternate for a 351 V8 engine was $6,924.28. The City Administrator further indicated that other local dealers did not bid because of bid deposit requirements and/or warranties required in the specifica- tions. Mayor Madsen indicated his concern over the technicalities of the speci- fications, the bid bond and other requirements the specifications included and that the specifications were not as requested to be, the same as the County's specifi- cations for squad cars. The City Administrator indicated that the specifications were written item for ite~ the same as the County's. The specifications were January 7, 1980 Page 2 ~ written not to exclude anyone, they were not restrictive and only in sufficient detail to include everything and explain exactly what was wanted and what was expected from the bidder or the contractor. The City Administrator further indi- cated the specifications were written to protect the City and to avoid potential problems because the bidding process was open to all persons or companies wishing to bid, not only local vendors. The City Administrator indicated the specifica- tions used were approximately the same as those used by the Hennepin County Joint Purchasing Cooperative. The City Administrator indicated another option for purchase of a squad car was available through Hennepin Joint Purchasing bids. The City Administrator indicated there were 11 bidders on the police squad car specifications with Ridgeda1e Ford the lowest bidder for the full sized car, with an LTD at the price of $6,489.47, Bloomington Chrysler Plymouth with the low bid for the intermediate sized car with the Vo1are including police package at a price of $6,036.03. Mayor Madsen asked if the Vo1are bid met our specifications. The City Administrator indicated the Vo1are with the 318 cubic inch engine did meet our specifications. Councilman Duitsman indicated he was not in favor of the bids received. Mayor Madsen suggested rebidding the police squad car or using the Hennepin County Joint Purchasing. COUNCILMAN DUITSMAN MOVED THAT THE BIDS FOR A POLICE SQUAD CAR BE REJECTED AND MOVED APPROVAL OF THE PURCHASE OF A VOLARE WITH A 318 CUBIC INCH ENGINE PER HENNEPIN COUNTY JOINT PURCHASING SPECI- FICATIONS FROM BLOOMINGTON CHRYSLER PLYMOUTH. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 9. Purchase of Pickup Trucks The City Administrator indicated the bids for the two pickup trucks were opened January 4, 1980, with only one bid received from Elk River Ford. The bid received was $5,270.12 for a Courier pickup and $5,270.80 for the alternate bid for a half-ton full sized pickup. The City Administrator further indicated that the Hennepin County Joint Purchasing Cooperative had received bids from 18 bidders for light trucks and administrative vehicles. Of the 18 vendors, 3 bid on economy sized pickups. The low bid to Hennepin County Joint Purchasing was for a Courier with a 2.3 litre engine from Ge1co for the price of $4,836.87. The City Administrator reviewed prices through Hennepin County Joint Purchasing on the half ton pickup, heavy duty half ton pickup and other economy pickups, all with different options, as well as a review of the EPA ratings for the different trucks. Mayor Madsen suggested buying two economy pickups, one with a 2.3 litre engine and one with a 1.8 litre engine. Councilman Duitsman agreed with the Mayor's suggestion of the purchase of the two pickups, one with each size engine. COUNCIL- MAN ENGSTROM MOVED THAT BIDS FOR THE TWO PICKUP TRUCKS BE REJECTED AND MOVED APPROVAL OF THE PURCHASE OF TWO COURIER PICKUP TRUCKS, ONE WITH A 2.3 LITRE ENGINE AND YELLOW COLOR, AND ONE WITH A 1.8 LITRE ENGINE, ANY COLOR, WITH AIR CONDI- TIONING FROM GELCO CORPORATION PER HENNEPIN COUNTY JOINT PURCHASING COOPERATIVE SPECIFICATIONS. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 10. Petition for Street Lights at Intersection of Hwy. 10 and Simonett Drive Mrs. Lorna Grant, representing the residents of Simonett Drive, presented a peti- tion for installation of a street light at the intersection of Hwy. 10 and Simonett Drive. Mr. Tom Eckdah1, a resident from Simonett Drive, indicated it was a bad intersection and leaving it unlighted would contribute to an already bad situation. Mayor Madsen indicated that the Elk River Municipal Utilities could not provide street lighting for the rural taxing district of the City. Councilman Duitsman explained that Elk River Municipal Utilities provides and pays for all street lighting in the City, which is a benefit of the urban taxing district, and simply could not provide street lighting in the rural area of the City. Councilman Duitsman indicated Mr. Bill Patenaude contacted the State January 7, 1980 Page 3 ~ Highway Department as to the future location of Hwy. 10 and found the State Department of Transportation did not have any information at this time. Mrs. Grant indicated there were street lights on Simonett Drive and that residents paid for them. Mrs. Grant also indicated the residents would be willing to pay for the electricity for the light at the intersection if the light could be installed. Councilman Duitsman indicated he would contact Elk River Municipal Utilities to set the pole and bill the residents for the electricity. Mayor Madsen requested the City Administrator to contact the State Highway Department for a permit and assistance in proper location of the street light at the intersection. 11. Jet Machine Bid Award The City Administrator indicated bids for a sewer jet machine were opened on December 21, 1979, with one bid received from Flexible Pipe Tool Company for $16,692.00. The City Administrator further indicated the bid met or exceeded all specifications required by the City and was less than the $18,000 allocated in the budget for the jet machine. COUNCILMAN ENGSTROM MOVED TO AWARD THE BID FOR THE PURCHASE OF A SEWER JET MACHINE TO FLEXIBLE PIPE TOOL COMPANY FOR $16,692.00. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3'"""0. 12. Liquor License Fee Refund Mayor Madsen reviewed a list of communities surveyed who do and do not refund liquor licenses in the situation of a sale of the property where a license is held. The list is as follows: Those communities offering no refund in this situation are: City of Coon Rapids, City of Anoka, City of Champlin, City of St. Cloud, City of Big Lake, City of Chanhassen. Those that do offer a refund of this type are: City of Ramsey, City of Monticello (to the nearest quarter of the year), City of Farmington. Mr. Mady indicated he would agree toa prorated amount for the refund and/or a penalty for requesting refund of the unexpired license fees. The City Administrator indicated there was no state statute requiring refund of license fees in this instance and there was no moral obligation to do so, it was a cost of the liquor business. Mayor Madsen asked what was the average cost to the City for review of applications for liquor licenses and issuance of liquor licenses. The City Administrator indicated there was no average cost or type, that some applications were a simple procedure and others were not. The City Administrator further indicated that state statute allows municipalities to charge up to $500 for investigation fees, which would be applied to the license fee should the license be approved. Mayor Madsen indicated he did not approve of a refund and the issue would be addressed in the codifi- cation of city ordinances; but since the codification was not yet completed, he suggest~d a compromise. COUNCILMAN ENGSTROM MOVED TO REFUSE A REFUND ON LIQUOR LICENSE FEES. MOTION FAILED FOR LACK OF A SECOND TO THE MOTION. COUNCILMAN DUITSMAN MOVED APPROVAL OF A REFUND OF $500 TO MADY'S FOR THE UNEXPIRED LIQUOR LICENSE FEE. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 13. Sanitary Sewer Interceptor The City Administrator indicated the City may be able to use the plans and speci- fications already done for the interceptor but that an up-to-date feasibility study had to be completed first according to state Statute Chapter 429. Council- man Duitsman indicated his concern to get the project going as soon as possible and questioned the order of process involving ordering the study and meeting with the City engineer. The City Administrator indicated the feasibility study could be ordered immediately and a meeting with the City engineer could be scheduled as soon as possible. COUNCILMAN DUITSMAN MOVED APPROVAL OF RESOLUTION 80...;.1, AUTHORIZING MCCOMBS, KNUTSON ENGINEERING TO COMPLETE A FEASIBILITY STUDY FOR THE SANITARY SEWER INTERCEPTOR. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. January 7~ 1980 Page 4 14. Commission Appointments COUNCILMAN DUITSMAN MOVED APPROVAL OF APPOINTMENTS OF GEORGE ZABEE, ELDON ROOTES, JACK HOLMES, MARTIN TRACY AND RICHARD HINKLE TO THE PLANNING COMMISSION. Mayor Madsen suggested removal of Eldon Rootes from the Planning Commission because Mr. Rootes is currently out of town for the winter. COUNCILMAN DUITSMAN AMENDED TH&MOTION TO MOVE APPROVAL OF APPOINTMENTS OF GEORGE ZABEE, JACK HOLMES, MARTIN TRACY AND RICHARD HINKLE TO THE PLANNING COMMISSION FOR A TERM ENDING WITH THE COMPLETION OF THE LAND USE PLANNING GRANT STUDY AND ITS RELATED ORDINANCES. COUNCILMAN. ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. Mayor Madsen suggested deferring the Library Board appointments until the next Council meeting. The City Administrator indicated there was no record of Norma Coleman's appointment to the Library Board although she had been appointed and has regularly attended the board meetings. COUNCILMAN ENGSTROM MOVED APPROVAL OF THE APPOINTMENT OF NORMA COLEMAN TO THE LIBRARY BOARD FOR A TERM TO EXPIRE 12/31/80. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 15. Administrator's Update A. Tot Park The City Administrator indicated the park had been dedicated to the City by the developers of the North Terrace Addition and in checking with the City attorney as to how to dispose of it, if the City so desired, the City attorney indicated a resolution would have to be adopted stating the City's desire to give it up. The City attorney indicated it would then have to be filed in District Court, a public hearing held and then the court would have to rule in favor of vacating the park in order for the action to be legal and final. The City Administrator suggested notifying the people concerned to discuss the issue .at a Council meeting. Mayor Madsen indicated he would handle the matter and.contact some residents infhe area to determine a possible course of act~on. B. Elected Officials Guidebook The City Administrator suggested a list of Elected Officials guidebooks of useful tips and information for review by the counci1members. C. 101 Bridge The City Administrator indicated he had met with Wright County engineer, Larry Koenig, to review the 11 proposals submitted for engineering services related to construction of the old Highway 101 bridge and narrowed the proposals to the following three: Howard Needle, Tammen, Bergendoff; Toltz, King, Duvall, Anderson; and Strgar and Roscoe. The City Administrator indi- cated they were all very good proposals and good companies. Mr. Koenig and the City Administrator will be meeting with each company and then will make a recommendation to the Council based on engineering services, and financial considerations. Mayor Madsen asked how the project would be funded. The City Administrator indicated he expected it to be 100% funded through state and federal sources. 16. 1980 Bingo License forSt. Andrews Church COUNCILMAN DUITSMAN MOVED APPROVAL OF THE 1980 BINGO LICENSE FOR ST. ANDREWS CHURCH. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. January 7. 1980 Page 5 ~ 17.. Check Register COUNCILMAN ENGSTROM MOVED APPROVAL OF THE CHECK REGISTER. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3..:..0. 18. Tentative Agenda The Library Board appointments are tentatively scheduled for the January 21, 1980, City Council agenda. There being no further business, COUNCILMAN ENGSTROM MOVED THE MEETING BE ADJOURNED. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. Respectfully Submitted, Cd?lk jJotd;~ Phyllis Boedigheimer Deputy City. Clerk/Treasurer PB:ab '.