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01-21-1980 CC MIN ~ REGULAR SEMI-MONTHLY MEETING OF THE CITY COUNCIL OF ELK RIVER HELD IN THE ELK RIVER PUBLIC LIBRARY January 21, 1980 Members Present: Mayor Madsen, Counci1members Otto, Engstrom and Duitsman Members Absent: Councilman Toth 1. The meeting was called to order at 7:35 p.m. by Mayor Madsen. 2. Agenda Item 8~, park dedication fee policy, was added to the agenda. MOVED APPROVAL OF THE JANUARY 21. 1980, CITY COUNCIL AGENDA. SECONDED THE MOTION. MOTION PASSED 3-0. COUNCILMAN OTTO COUNCILMAN DUITSMAN 3, Minutes COUNCILMAN DUITSMAN MOVED APPROVAL OF THE MINUTES OF THE JANUARY 7, 1980, CITY COUNCIL MEETING. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 4. Open Mike No one appeared for this item. 5. Library Board Appointments The City Administrator indicated Sue Ragen, a resident from Councilman Otto's ward, did not wish to be reappointed to the Library Board and further indicated that the City Council may wish to consider an appointment from that ward again. Councilman Otto indicated he did not have any suggestions for the appointment from his ward and asked for suggestions from someone else. Mayor Madsen suggested a request for Library Board appointments from the 3rd and 4th ward be published in the paper and perhaps people interested in serving on the board fora 3 year term would volunteer for the appointment. Mayor Madsen suggested the Library Board appointments be taken up at the February 4th City Council meeting. 6. 1980 Salary Request MAYOR MADSEN MOVED TABLING THE 1980 SALARY REQUEST UNTIL THE FEBRUARY 4TH CITY COUNCIL MEETING. COUNCILMAN ENGSTROM SECONDED THE MOTION. MOTION PASSED 3-0. 7. Elected Officials Handbooks The City Administrator submitted elected officials handbooks to the City Council for review and suggested possible informal work sessions on particular topics of interest. The City Administrator indicated they were prepared by the International City Management Association and the National League of Cities.and further stressed the importance of the handbooks and their usefulness to City Council. Mayor Madsen suggested having the handbooks bound and made available to whoever was interested. Councilman Otto suggested using them as a reference. The City Administrator asked the City Council to look through the list and suggest topics that were of interest. Councilman Duitsman indicated he preferred to read the handbooks on his own. Councilman Otto suggested the City Administrator select topics of interest and make a recommendation to the City Council for review. January 21, 1980 Page 2 ~ 8. ~dministrator's Update A. Status of downtown redevelopment efforts The City Administrator indicated he had met with George Dietz and Zack Johnson regarding the progress of Mr. Dietz's development project. The City Adminis- trator indicated that Mr. Dietz was waiting for the City to make some decisions regarding the development. The City Administrator indicated he suggested to Mr. Dietz to bring the plans of his development to the Planning Commission and City Council and to work very closely with each in the planning process of his development. The City Administrator also indicated Fisher/Coughlan & Associates were looking at the downtown area and would be presenting their ideas to the Downtown Development Implementation Committee at 4:00 p.m., January 31, 1980, in the community room at the First National Bank. B. Tamarack Final Plat The City Administrator indicated that Mr. Carson of Carson Homes would be appearing before the Planning Commission on their January 28th meeting for final approval of the Tamarack plat. The City Administrator further indicated a developer's agreement would be necessary before the City Council could give final approval. The City Administrator indicated the plat contains 72 acres of park consisting of ball fields, picnic area, walkways, natural areas and parking. The City Administrator indicated Mr. Carson would be appearing before the City Council in February for final approval. C. Part-time Accounting Clerk The City Administrator indicated that Kris Casey had been hired for the part- time accounting clerk, and that she had the necessary experience for the posi- tion and appeared to be working out well. Councilman Duitsman requested to be kept informed on how many hours were required for the work. D. Status of Orono Dam The City Administrator informed the Council that the DNR had given their approval to the proposal and the engineering work was on schedule. The City Adminis- trator indicated that the specifications and contract for .the radial gates were ready because of the lead time necessary for manufacturing of the gates. Mayor Madsen asked when the specifications would be ready for the project. The City Administretor indicated they would be ready for approval by the 2nd City Council meeting in February. Mayor Madsen suggested speeding it up to the first meeting if at all possible. E. Status of 101 bridge The City Administrator indicated he and the Wright County engineer had inter- viewed three engineering firms; namely, Strgar Roscoe; Howard Needle, Tammen, Bergendorr; and Toltz, King, Duvall, Anderson. The City Administrator fur- ther indicated the City and Wright County were working on a financial agreement with Toltz, King, Duvall, Anderson and would be making a formal recommenda- tion to the City Council in the near future. F. Liquor Store Profit and Loss The City Administrator indicated the Profit and Loss Statement for the liquor store had not been completed at this time. January 21, 1980 Page 3 ~ 8~. Park Dedication Fee Policy The City Administrator indicated that according to the platting agreement, the park dedication fee shall be 10% of the appraised value of the undeveloped land. The City Administrator further indicated the fee from the County Assessor for an appraisal of the land would be $125.00. The City Administrator asked the City Council to determine where the fee should come from; the park dedication fee, the platting fee or an additional platting charge. Mayor Madsen asked if the assessed value the County has could be used. The City Administrator indicated the figures the County have are assessed values rather than market values. MayorMadsen indicated he felt the platting fee was substantial and the appraisal fee should come out of the platting fee. The City Administrator indicated that the platting fee for a small plat, for example the Olmsted Addition with only 4 lots, would not cover the costs incurred in the platting process. Mayor Madsen suggested working up a cost schedule for the platting process and determine where the costs are and whether the fees were sufficient to cover the appraisal costs also. 9. Check Register COUNCILMAN OTTO MOVED APPROVAL OF THE CHECK REGISTER. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 10. Tentative Agenda Library Board appointments, park dedication fee policy and salary requests are tentatively scheduled for the February 4, 1980, City Council agenda. There being no further business, COUNCILMAN OTTO MOVED THE MEETING BE ADJOURNED. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. Respectfully Submitted, ~L tJ~~ Phyllis Boedigheimer Deputy Clerk/Treasurer PB:ab