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08-07-1978 CC MIN o REGULAR SEMI-MONTHLY MEETING OF THE CITY COUNCIL OF ELK RIVER HELD IN THE COUNCIL CHAMBERS OF THE CITY OFFICE BLDG. August 7, 1978'at 7:30 P.M~ Members Present: Mayor Frank Madsen, Councilmembers Toth, Duitsman and Engstrom. Members AbsentrCouncilmember otto. 1. Meeting called to order at 7:35 P.M. by Mayor Madsen. 2. Adopt Adgenda COUNCILMAN TOm MOVED THAT THE AGENDA AS PREPARED BY THE CITY ADMINISTRATOR BE ADOPTED. MOTION SECONDED BY COUNCILMEMBe:R DUITSMAN. , MOTION PASSED 3-0. 3. Minutes The eouncil asked that the word side in the last paragraph on the first page be changed to wide. COUNCILMAN DUITSMAN MOVED THAT THE MINUTES OF THE JULY 17, 1978 MEETING OF THE ELK RIVER CITY COUNCIL BE APPROVED, AS CORRECTED, MOTION SECONDED BY COUNCILMAN '!'OTH. MOTION PASSED 3-0. 4. Xenia Street Improvement City Engineer, Lyle Swanson of McCombs-Knutson Engineering made a brief presentation to the Council members and to the residents of Xenia Street present. Mr. Swanson explaned that the high eost of the original bid for Xenia Street Improvements was the reason the Council wished to meet this evening with the residents. He further explained that the Council wished to know whether or not the residents wished to pay the high cost of the project or to have the project rebid at a later time and possibly obtain a more favorable price. Residents questioned the City Engineer about the costs for the project in the future and whether or not it would be higher or lower. Mr. Swanson indieated that there was no guarantee, but that the cost of such a project could be 10% less, assuming that there were no drastic ehanges in the economy:. The residents indicated that they would discuss the problem amongst themselves and return to the Council and info.rm them of their decision at the August 21, 1978 Couneil Meeting. 5. On-Sale Liquor License for Zeke's Ineorporated The City Administrator explained the request for an On-Sale Liquor License to the Couneil, and also provided back ground information on Police calls to the establish- ment and similar establishments in the area. COUNCILMAN DUITSMAN MOVED THAT THE UQUOR LICENSE BE APPROVED, MOTION SECONDED BY COUNCILMAN ENGSTROM. MOTION PASSED 3-0. 6. Acton Construction Payment COUNCILMAN DUITSMAN MOVED THAT THE PAYMENT IN THE AMOUNT OF $64,932.60 TO AC'!'ON CONSTRUCTION COMPANY BE APPROVED AND THAT THE CITY ADMINISTRATOR REIEASE THE PAYMENT WHEN THE. CITY'lS CASH FLOW ALIDWED, MOTION SECONDED BY COUNCIIMAN ENGSTROM. MOTION PASSED 3-0. 7. Metro En~neering Inc. Payment COUNCILMAN DUITSMAN MOVED THAT THE PAYMENT OF $14,483.86 TO METRO ENGINEERING INC. BE APPROVED, AND THAT THE CITY ADMINIS'rRATOR RELEASE THE PAYMENT WHEN THE CITYe'S CASH FLOW ALlDWED, MOTION SECONDED BY COtrNCILMAN ENGSTROM. MOTION PASSED 3-0. COUNCILMAN TOTH MOVED THAT THE CITY APPr;r FOR REIMBURSEMENT FOR PAYMENT TO METRO ENGINEERING AND ACTON CONSTRUCTION COMPANY, MOTION SECONDED BY COUNCILMAN DUITSMAN. MOTION PASSED 3-0. ' ('\ ,~J The problem of sod in residents yards in the area of the Lift Station and sewer improvements was brought up and discussed at this time. Two individuals, Mrs. Dzuik and Mr. Cooley, both of Evans Ave., were known to have difficulties with the sod in their yards as a result of the project. COUNCILMAN ENGSTROM mVED THAT THE CITY ENGINEER CORRECT THE PROBIEM WITH SOD AND BLACK, TOP. AS NECESSARY IN THE RESIDENTS YARDS, AND THAT THE COST OF THE PROJECT BE TRIBUTED TO THE CON~ TRACTOR,THE CITY OR MUNICIPAL UTILITY COMMISSION AS APPROPRIATE, MOTION SECONDED ,BY COUNCILMAN 'l'O'!'H. - MOTION PASSED 3-0. 8. Change Order for Lift Station City Engineer, Lyle Swanson explained the two items in the Change Order for the Lift Station. The net result of the add on for electrical work and the reduction for a bronze plaque was a net reduction in the project of $51.65 from the contract. COUNCILMAN DUITSMAN MOVED THAT THE CHANGE ORDER BE APPROVED, COUNCILMAN TOTH SECONDED THE MOTION. MOTION PASSED 3-0. 9. E.P.A. G:)'ant Application \ : ) '''-./ City Engineer, Lyle Swanson made a brief presentation to the Council on the submission of a Step 213 grant to the United States Envioronmental Protection Agency. Mr. Swanson explained that the existing sewer lines have some leaks, that some lines are in need of replacement, that some man holes need repair work, and that fixing these problems was a requirement of the receiving the Step 1 grant from the E.P.A. for the Wastewater Treatment Plant. Mr. Swanson indicated , that approval of the grant by the E.P.A. is automatic and should pose no problems. He indicated further that the work would be done in 1979. COUNCILMAN TOTH MOVED APPROVAL OF A RESOLUTION APPROVING THE SUBMISSION OF THE GRANT APPLICATION DRAFTED BY MCCOMBS-KNUTSON ENGINEERING [ATTACHED]. COUNCILMAN DUITSMAN SECONDED THE MOTION. MOTION PASSED 3-0. 10. Zimmerman Electronics ~ -' ~ The City Administrator gave a brief presentation to the Council regarding the problem with the property at 17441 W. Hwy #10, which a Mr. Doug Pitzele of Zimmerman Electronics wishes to lease. The Administrator explained that the present building permit which the owner claims to be valid is not in fact valid and the building does not comply with the uniform building code. The Planning Commission recommended that the owner, Mr. Floyd Kruse, be allowed 30 days to begin construction to bring the building up to the, code requirements, and an additional 30 days to complete construction on the building if constructior-, is begun within the first 30 days. COUNCILMAN DUITSMAN MOVED APPROVAL OF THE,J PLANNING COMMISSION RECOMMENDATION WITH THE EFFECTIVE DATE FOR BEGINNmG OF CONSTRUCTION SET AT AUGUST 10 AND THE FINAL DATE FOR COMPLETION, IF THE PROJECT IS STARTED PRIOR TO SEPTEMBER 10, SET AT OCTOBER 10, MOTION SECONDED BY COUNCIL- MAN ENGSTROM. MOTION PASSED 3-0. o t) Page. two Council Meeting 11. Primary Election The City Administrator explained to the Council that should the Council desire ~,.;, _.... r ~._. ,.... "'" - ' / to hold a . a- primary - ..~election for the purpose of reducing candidates to two per office, it would be necessary to adopt a resolution ordering that such an election be held. After a brief discussion, COUNCILMAN TOTH MOVED APPROVAL OF A RESOLUTION ORDERING A PRIMARY ELECTION, MOTION SECONDED BY. COUNCILMAN DUITSMAN. MOTION pAsSED 3-0. 12. Council Procedures The City Administrator asked that this item be considered so that a consensus from the Council could be obtained on certain new procedures -having to do with the conduct of the council meetings. The Administrator proposed several items as follows: 1. An initial cut off date for items to be included on a Council Agenda.on the Tuesday prior to the c9uncil meeting at 5:00 P.M. 2. A half hour maxinmm session at the beginning of each council meeting known as Open" Mike during which, Elk River residents may address the council on any item not on the evenings agenda. Response to items raised in this session are to be referred to staff for study, if necessary, with a report back to council and to the resident s at the next council meeting. 3. The Administrator proposed a section of non-eontraversa1 agenda items which the council would adopt or approve with ane motion for all items in the section rather than an individual motion and discussion on each individual item. Items contained- in this section are to be non-eontraversa1 in nature, and a Councilmember having questions or problems with any items contained in this section, may, at. the beginning of any council meeting ask to have that item moved from the non-eon section and placed as a regular discussion on the council agenda. 4. The Administrator proposed that a check register be approved by the council at each meeting listing the bills to be paid, to whom, and in what amount. After discussion of each of the items the council agreed that the procedures proposed by the Administrator would be acceptable and would be implemented with the next council meeting. 13. Advertize For Bids F'or Snow Removal COUNCILMAN DUITSMAN MOVED THAT THE CITY ADMINISTRATOR BE AUTHORIZED TO ADVERTIZE FOR BIDS FOR SNOW REMOVAL ON CERTAIN PORTIONS OF THE CITY FOR THE YEAR 1978- 1979, MOTION SECONDED BY COUNCILMAN TOTH. MOTION PASSED 3-0. 14. 1979 Budget In a general discussion session on the 1979 budget the city council made the following suggestions for inclusion in the 1979 budget draft. to be prepared by the City Administrator. 1. That consideration for a new fire pumper be made in the 1979 budget, with funding to come either from bonds or additional dollars deri-ved from fire contracts. 2. That services in general within the city, remain at the same level as in 1978, with the exception of the street maintenance budget which should be increased to make provisions for routine maintance that was not accomplished in 1978, because of budget and fisical restraints. 3. Money. should be :tncluded in the 1979 budget to off set or match the $10,000.00 planning grant that is to be received by the city in 1978. ;C-'-') 15. Check Register A question was raised regarding the city rUg cleaning service and whether or not that service is still utilized. The City Administrator indicated that he would check the item and report. back to the counci1.MOTION MADE BY COUNCILMAN DUITSMAN TO APPROVE THE CHECK REGISTER, SECONDED BY COUNCILMAN. TOTH. MOTION PASSED 3-0. 16. Miscellaneous Discussion A. People present in the audience questioned the city's policy regarding trees and diseased tree removal. The. City Administrator explained the contract that the city maintains with AI's Tree Service and the eligibility for the subsidy and submitting a bill to the city would be 'eligible at this time for a subsidy or reimbursement on. the tree program. B. City Engineer, Lyle Swanson explained a problem that might develop in the recently paved Meadowvale Forest Street system. Mr. Swanson explained that the street does not have proper drainage and that it is possible that in the winter time ice might develope on the county road abutting Meadowvale Forest street. Mr. Swanson asked that a procedure be implemented requiring inspections of all sub-di. vision roads after completion by the City Engineer. The City Administrator indicated that such a procedure would be implemented and followed in the 1'u:tJure. MOTION TO ADJOURN BY COUNCILMAN ENGSTROM AND WAS SECONDED BY COUNCILMAN DUITSMAN. MOTION PASSED 3-0. Meeting adjourned at 11:00 P.M. Respectfully submitted, dC~ Robert. C. Middaugh City Administrator