Item 6.4 & 6.5 • ii,*, Item #6.4.
City of
Elk ......„
River
MEMORANDUM
TO: Planning Commission
FROM: Michele McPherso , Director of Planning
DATE: March 26, 2002
SUBJECT: CU 02-08
Request by Phoenix Enterprises for Conditional Use Permit for
Building Addition and Billiard Hall
Request
The Commission is asked to consider a request by Phoenix Enterprises and Bruce Smith to
• allow construction of an addition to a building and to also allow a billiard hall.
Location
19463 Evans Street NW; Lot 2, Block 1, Northbound Crossing
Zoning & Land Use
PUD - Planning Unit Development/ HB -Highway Business
Attachments
• Location Map
• B & B Billiards Business Plan Outline
• March 4, 2002 Memo from Chief of Police
• March 19, 1999 Staff Memo
• Site Plan
• Building Elevations
Overview
Building Addition
• The applicant is proposing to construct a 17,547 square foot addition to an existing building
of 26,415 square feet. Located in the current building is Goodwill and Sherwin Williams.
Memo to Planning Commission/CU 02-08
March 26,2002
Page 2
• The proposed addition will be subdivided into three bays;two at 5,013 square feet and a one
at 7,520 square feet.
This request is an amendment to the PUD approved in 1999 for the original building. The
original request showed the expansion area;the original construction provided the required
parking which exceeds the ordinance requirement.
The proposed addition will be constructed of two colors of rock face block,as well as EIFS
to match the existing building. The proposed addition complies with the Northbound
Crossing Planned Unit Development requirements.
Billiard Hall
Bruce Smith will be operating the billiard hall. The billiard hall is proposed to include 28-
30 billiard tables and will also include the serving of light food and beverages. The hours of
operation will be 11:00 a.m. - 1: 00 a.m. -Monday through Thursday; 11:00 a.m.to 3:00
a.m.Fridays and Saturdays;and 12 noon to 12 midnight on Sunday. The operation will not
serve liquor and will also be a nonsmoking facility. The billiard hall will need to enforce the
City's curfew requirement for those juveniles that it applies to. The Police Chief has also
requested that the employees be required to police the parking lot and to notify the police
immediately if there are problems around their building.
Recommendation
• Staff recommends that the Planning Commission recommend approval of the request to
allow a building addition and a billiard hall as proposed by the applicants. Staff recommends
the following conditions:
1. THE BUILDING ADDITION SHALL COMPLY WITH ALL APPLICABLE
BUILDING CODES.
2. THE EMPLOYEES SHALL STRICTLY ENFORCE THE CITY OF ELK RIVER'S
CURFEW REQUIREMENTS.
3. THE EMPLOYEES SHALL POLICE THE GROUNDS AND NOTIFY THE POLICE
DEPARTMENT IF THERE ARE PROBLEMS INSIDE OR OUTSIDE OF THE
BUILDING.
•
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Case Number: CU 02-08 PHOENIX ENTERPRISES
•
B & B Billiards
Business Plan Outline
February 28, 2002
•
0
Ownership
Bruce A. Smith is a CPA with a Bachelors degree from the University of Minnesota
Duluth, 1988. He has 14 years financial management experience and currently is the
Chief Financial Officer of Charles Cudd, Co. in Minneapolis. Bruce Smith and Family
moved to Big Lake in 1995 and then to Elk River in 1998. Currently reside at 19360
Dodge Street in Elk River.
Corporation: MG& MT Services, Inc. Federal ID#41-1761115, State ID# 2504375,
Entity is an S-Corporation formed for business management services in 1993 and is
100% owned by Bruce and Becky Smith. Current business mailing address is P.O. Box
561, Elk River, MN 55330.
Business:
B & B Billiards is a developing concept for a medium size billiard hall serving
light food and beverages. Plans are to open with 28-30 billiard tables largely nine-foot
Brunswick Gold Crown and Brunswick Medalist tables that rent on a per hour basis with
some smaller seven foot coin operated tables. There will be seating for 80 to 90 persons.
In addition an area will be designated for the installation of a small number of video
machines. Counter service will be provided for the purchase of soft drinks and food.
Food will primarily consist of frozen pizza, chips, cheese sticks, chicken fingers, fries,
onion rings, and an assortment of soda and juices. B & B Billiards will not serve alcohol
and will be a non-smoking facility. We will promote ourselves as a sports facility and as
such smoking in designated areas only. We are also a hockey family and will display a
hockey theme much of the time, for example several art works already acquired include
original signatures of Wayne Gretzky, Steve Yzerman, and Maurice Richard.
Market:
Currently the nearest establishments of this size and kind are CR Billiards in
Coon Rapids 22 miles, Eddies Billiards in Maple Grove 18 miles, Checkers Billiards in
St. Cloud 42 miles. So currently the minimum drive from Elk River or the surrounding
area is 18 miles to the nearest billiard facility.
However there are several bar& grill facilities in Elk River and the surrounding
communities with various number of coin operated pool tables. In Princeton Northern
Attitudes bar and grill 2 coin-operated tables, 18 miles. Becks Bar& Grill in Becker has
2 coin-operated tables, 20 miles. Mr. Pete's bowling alley in Big Lake has 2 coin-
operated tables, 10 miles. Elk River Bowl in Elk River has 1 coin-operated table. The
Main Tap Bar& Grill in Elk River has 2 coin-operated tables. These facilities primarily
offer alcohol beverages and dining facilities with some coin-operated games.
According to the 2000 census Elk River is in the center of the fastest growing
population in Minnesota. Sherburne County has over 64000 residents with over 30%
under the age of 18. This is a growing community with a consumer market that includes
several surrounding towns from Anoka to Big Lake and Princeton to Rogers. There are
differing opinions however we maintain that the best billiard facilities in the country cater
to a wide age of family members, do not serve alcohol, and control or eliminate smoking.
•
Location:
We are currently discussing leasing options with Darrel Thompson of Riverside
Development in Elk River for the construction of a building adjacent to Sherwin
Williams between Coborns and Goodwill just north of 193'1Avenue in Elk River. We
are proposing 7500 square feet of occupancy with the building having 60 feet frontage
and a depth of 125 feet.
Employees:
Currently our plans call for 2 to 3 full time employees and 6 to 7 part time with upwards
of 200 weekly payroll hours.
Hours of Operation:
Proposed hours are 11:00AM to 1:00AM Monday through Thursday, 11:00AM to
3:00AM Friday and Saturday, and 12:00 noon to 12:00 midnight on Sunday.
Marketing & Promotions
B & B Billiards will provide various events through out the week including but not
limited to local nine ball and eight ball tournaments,junior events (primarily 17 and
• under), promote in house and travel league play, and the ever popular ladies night. We
hope to promote an in house 14-1 league. We will be handicap accessible and offer
senior discounts. Lessons will become available from certified instructors. Our
advertising budget will include monthly adds in Chalk Talk, Elk River Star News and
other local community papers, along with fliers posted in Elk River and the surrounding
communities. Since we are both non-smoking and no alcohol we hope to attract a wide
range of age groups while promoting the sport of playing pool.
Insurance:
MG & MT Services Inc. will carry 1 Million in liability coverage, 300K in property and
contents coverage, and workers compensation for all wages.
Financing:
Currently seeking $ 150,000 Small Business Loan with Wells Fargo Bank. Wells Fargo
has verbally agreed to the loan requesting 30% equity in the company for a start up. We
fully expect to combine sufficient equity with this small business loan to meet our
purchasing and operational needs.
0
S Vendors:
Ace Billiards of Minnesota and Brunswick Billiards have provided the detail quotes of all
tables, balls, racks, cues, cue rack, ball trays,table brushes, and table light fixtures.
SYSCO Minnesota is working on providing the food and supplies along with quotes for
all chairs, tables, and cooking equipment.
Micro Logic Software has provided the detail for our computer system, software,
installation and training needed to run the lighting system linked to time tracking and
cash drawer receipt system. In addition this software will allow for all food and beverage
sales by table and individual per table.
Viking Cues—It is our intentions to become a Viking Cue local retailer however options
for cue and accessory sales will not be finalized until after the BCA Billiard show in New
Orleans, LA July 24th—26th 2002.
For vending services that will cover our video game area, coin operated tables and music
systems we have contacted Twin States of Hudson WI. Discussions are also being had
with Superior Vending of Saint Paul and CDL Company of Maple Grove. All are
capable of supplying video games and the sound system we desire.
Opening:
4111 Proposed opening date September 1, 2002.
•
• . 410
B & B Billiards
................................
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Video Single row table and chairs 2' deep St.199:
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Grid Dimensions in Inches Feet
29 Tables
Lite Food and Beverage
Seating for up to 100 people
7500 Square Feet
City o1
• Elk ._
River
Police Department
MEMORANDUM
TO: Michelle McPherson, Planning Director
FROM: Thomas D. Zerwas, Chief of Police
DATE: March 4, 2002
SUBJECT: B & B Billiards
I have received a copy of B&B Billiards' business plan outline that describes their
intentions for the proposed billiards hall. After reviewing this plan, I don't have any big
concerns about this operation.
I feel the location is good and ask that, if approved, it be with a conditional use permit
(CUP). If there should be any problems that develop, they could then be handled effectively
at a later date. My only other issues are that adequate lighting is included on the outside of
the building and in the parking lot.
Lastly, I want it to be addressed that employees of the billiards hall will "police" the parking
lot when time permits and also that they will notify the police immediately if they have
problems inside or outside of their building.
If you have any questions,give me a call.
TDZ/kma
•
J ITEM 16.4. & 6 .5 .
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Item#
Ity of /' % MEMORANDUM
...
ElkRiver TO: The Mayor and City Council
FROM: Stephen Wensman, Planner Iv
DATE: March 15, 1999
SUBJECT: Request by Phoenix Enterprises for
Preliminary and Final Plat and
Conditional Use Permit for
Northbound, Public Hearing Case
No. P 99-6, CU 99-5
Reauest
- Consider a request by Phoenix Enterprises for the following:
A) Preliminary and final plat of approximately 6.62 acres into 2 commercial
lots.
• B) A conditional use permit to construct 26,415 SF of commercial
development.
Location
Lot 2, Block 1, Hillside Crossing Five
Zoning/Land Use
PUD (Planned Unit Development) / HB (Highway Business)
Attachments
• Location map
• Preliminary and final plat
• Site plan
• Landscape plan
• Building plans
• Hillside Crossing Five plat
•
13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612) 441-7425
Memo to City Council/P 99-6, CU 99-5
March 15, 1999
Page
• Background
Phoenix Enterprises is requesting preliminary and final plat approval to
subdivide 6.62 acres into 2 commercial lots. The two lots exceed the
minimum requirements for highway commercial with lot areas of 4.23 acres
and 2.40 acres. The property was originally platted with Hillside Crossing
Two and then again in Hillside Crossing Five.
Site Plan
The applicant is proposing a 26,438 SF Commercial building to contain
Goodwill Industries and Sherwin Williams. Goodwill Industries will include a
retail space, loading and sorting area, and offices. The site plan shows a two
lane drive-thru donation drop-off area with garage doors to the north of the
building. Both Goodwill and Sherwin Williams have loading docks in the
rear of the building.
Vehicular Access
Two access points off Evans St. NW are being proposed. The northern most
entrance presently doubles as an access to Culvers Restaurant. A second
access point is proposed roughly 60 feet north of Coburns access. There is no
access from the Coburns lot to the proposed lot.
Parking
The required parking for the 2080 SF of office space, 13,884 SF of retail
space, and 9336 SF of warehouse space is roughly 82 parking spaces, or if all
considered retail the requirement would be 133 spaces. The applicant is
proposing 171 stalls, which is more than sufficient to accommodate the
proposed uses and future expansion. The applicant has 12 handicap
accessible parking stalls for the use of Goodwill Industries, which is more
than required.
Signs
A monument sign is proposed for the boulevard adjacent Evans Street. The
location of monument sign is between a 10 foot and a 20 foot drainage and
utility easement.
Proposed building wall signs are shown on the elevations (A4), but are
unspecified at this time. All signs are required to meet Elk River Sign
• Ordinance and the PUD Agreement and will require a sign permit.
1\el knver\sys\shrdoc\planning\stevcwen\ccmmo\p99-6cc.doc
Memo to City CouncillP 99.6, CU 99-5
March 15, 1999
Page 3
• Pond Area •
The pond area to the rear of the site will be fenced off from the commercial
area and left open to the residential area to the east. The fence will be of
wood construction similar to Coburns with a gate to allow for maintenance
and access in case of emergencies.
Lighting
The site plan shows 2 light standards in the parking lot and 4 in parking
islands. Locating of lights in parking islands can conflict with locating shade
trees in them. Staff requested that deciduous overstory trees be planted in
the parking islands to provide shade over the parking lot; the applicant has
proposed ornamental trees instead.
The building lighting is unclear at this time.
Dumpster Enclosures
The needs of the individual tenants are uncertain and no dumpster location
or structure has been indicated on the site plan. The applicant will be
required to enclose any garbage in a structure to be constructed to match the
principal structure.
Drainage and Utilities
The plat reflects all the required drainage and utility easements.
The Elk River Fire Chief has requested that three additional fire hydrants be
installed as directed by the City Engineer.
Landscaping Plan
The landscape plan appears to conform with the City landscape ordinance.
The landscape ordinance requires 30 overstory trees, 15 ornamental trees,
and 15 conifers. Not more that 50% of those required overstory and
ornamental trees shall be comprised of-one species.
All landscaped areas including tree islands require underground irrigation.
All trees or shrubs in lawn areas should be mulched to the drip edge at the
time of planting to prevent damage to the trunks during maintenance and to
• enhance moisture retention.
\\clkrivcr\sys\shrdoc\planning\stcvcwcn\ccmmo\p99-6cc.doc
Memo to City Counctl/P 99.6, CU 99-5
March 15, 1999
Page 4
S . Staff requested that deciduous overstory trees be planted in the parking
islands to provide shade. The applicant felt it best to keep the lights in the
parking islands and provide ornamental trees rather than deciduous.
Park and Recreation Commission Recommendation
On February 10, the Park and Recreation Commission reviewed the plat for
park dedication and recommended a fee in lieu of land to satisfy the park
dedication requirements.
Planning Commission
On February 24, 1999, the Planning Commission recommended approval
siting staffs memo with the following additional condition:
• THAT THERE BE NO OUTSIDE STORAGE OF DONATED ITEMS.
Other Planning Commission comments included concerns regarding
screening from the proposed Hillside Estates 8th Addition.
At the public hearing no one spoke for or against the proposal.
• Recommendation
Staff recommends that the Planning Commission recommend approval of the
request by Phoenix Enterprises for the following:
A) Preliminary and final plat of approximately 6.62 acres into 2 commercial:
lots with the following conditions:
1. THAT DRAINAGE AND UTILITY EASEMENTS BE GRANTED TO THE CITY
AS DIRECTED BY THE CITY ENGINEER, PRIOR TO THE RELEASING
THE PLAT FOR RECORDING.
2. PARK DEDICATION BE PAID IN THE AMOUNT REQUIRED BY THE CITY
AT THE TIME OF FINAL PLAT AND PRIOR TO THE RELEASING THE
PLAT FOR RECORDING.
3. SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT
REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT AND PRIOR TO
THE RELEASING THE PLAT FCR RECORDING.
4. A WATER AVAILABILITY CHARGE IN THE AMOUNT OF $300 PER LOT
BE PAID TO ELK RIVER MUNICIPAL UTILITIES AT THE TIME OF FINAL
PLAT AND PRIOR TO THE RELEASING THE PLAT FOR RECORDING.
• B) A conditional use permit to construct 26,415 SF of commercial building
\\elknver\sys1shrdoc\planning\stevewen\ccmmo\p99-6cc.doc
Memo to City Council/P 99-6, CU 99-5
March 15, 1999
Page 5
1111 with the following conditions: .
1. THAT THE LANDSCAPING CONFORM TO THE ELK RIVER CITY
ORDINANCE
2. THAT IRRIGATION BE PROVIDED IN LANDSCAPED AREAS INCLUDING
THE PARKING ISLANDS AS REQUIRED BY THE ELK RIVER CITY
ORDINANCE
3. THAT THE SITE BE ILLUMINATED ACCORDING TO THE ELK RIVER
CITY ORDINANCE AND THE HILLSIDE CROSSING PUD AGREEMENT.
4. THAT SIGNS CONFORM TO THE HILLSIDE CROSSING PUD
AGREEMENT AND THE ELK RIVER SIGN ORDINANCE. ALL SIGN
PLANS MUST BE SUBMITTED FOR SIGN PERMITS.
5. THAT THE MONUMENT SIGN BE LOCATED OUTSIDE DRAINAGE AND
UTILITY EASEMENTS.
6. THAT A CROSS PARKING EASEMENT BE PLACED BETWEEN THE TWO
LOTS.
7. THAT CONSTRUCTION PLANS BE SUBMITTED FOR REVIEW BY THE
CITY ENGINEER.
• 8. THAT THREE ADDITIONAL FIRE HYDRANTS BE LOCATED ON SITE AS
DIRECTED BY THE CITY ENGINEER.
9. THAT THERE BE NO OUTSIDE STORAGE OF DONATED ITEMS.
10. THAT ANY OUTSIDE STORAGE OF GARBAGE BE CONTAINED IN A
TRASH ENCLOSURE WITH A GATE TO MATCH THE PRINCIPAL
STRUCUTURE AND LOCATED AS DIRECTED BY CITY STAFF.
•
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