5.2. LIBSR 07-24-2018 42\
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City of
Elk Meeting of the Elk River Public Library Board
River Held at Elk River Public Library
Tuesday,January 23, 2018
Members Present: Chair Mary Eberley,Rita Dreissig,Willie Jackson,Mary Keifenheim,
Mick Stoffers
Members Absent:
Council Liaison: Councilman Nate Ovall
Staff Present: Branch Canter,Patron Services Supervisor—GRRL
Robbie Schake,Library Services Coordinator- GRRL
Laura Wetch,Recording Secretary,City of Elk River
I. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Elk River Public Library
Board was called to order at 5:30 pm by Chair Mary Eberley.
2. Consider January 23, 2018 Agenda
Moved by Rita Dreissig and seconded by Mary Keifenheim to accept the January
23,2018 agenda as submitted. Motion carried 5-0.
3. Consent Agenda
3.1 Secretary's Report
• October 4, 2017 Meeting Minutes
3.2 Treasurer's Report
* September, October and November 2017 Revenue and Expense Reports
Mary Keifenheim noted her name was misspelled on page 2.
Moved by Mary Keifenheim and seconded by Rita Dreissig to accept the Consent
Agenda as amended. Motion carried 5-0.
4. Open Forum
No visitors present.
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January 23,2018
5. General Business
5.1 New Business
5.1.a Approve 2018 Meeting Dates
,* The meeting dates were approved as prepared.Willie Jackson
noted she will not be present at the Nov 2018 meeting.
Moved by Rita Dreissig and seconded by Mary Keifenheim
to accept the 2018 meeting dates as scheduled.Motion
carried 5-0.
5.1.b Election of Officers
i. Moved by Mary Keifenheim and seconded by Rita
Dreissig to appoint Mick Staffers as Chair. Motion
carried 5-0.
ii. Moved by Mick Staffers and seconded by Mary
Keifenheim to appoint Rita Dreissig as Vice Chair.
Motion carried 5-0.
iii. Moved by Mary Keifenheim and seconded by Mick
Staffers to appoint Mary Eberley as Secretary. Motion
carried 5-0.
5.1.c. Interior Facility Tour
Will follow after the meeting concludes.
5.2 Library Grounds Report
Board members wanted to clarify a few items with Tim Sevcik regarding the
permanent patio furniture:
a. They want Tim to keep in mind they might want a third handicap accessible
table but won't know until the first tables have been placed outside and they
determine if there is room.
b. They want to ensure the tables will have the umbrella hole and that Tim will
buy umbrella's from Menards to use for special events.
c. They want the trash receptacle to be precast concrete and match the tables
and bench as Tim had presented at the October 4, 2017 meeting.
5.3 Building Maintenance Report
Board members discussed the report provided by Gary. The board appreciates
the initial work Gary has done but feels with new technology there must be new
hand dryers that push more air with less power that would not compromise the
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January 23,2018
LEED certification. Mary E. asked to have Gary attend the March meeting
providing examples/samples/prices of new hand dryers. The Board would like
cost estimates to have hand dryers relocated next to the sinks. Robbie suggested
Gary consult with the city's Environmental Tech,Amanda Bednar,on the
Boards requests. Mary E. asked if Gary could also provide estimated costs to
include urinals in some/all of the bathrooms and doesn't know if it would be a
LEED issue. Laura will contact Gary with their requests and ask him to attend
the March meeting.
5.4 Library Zones Report
i The Board asked for an update on the windmill at the March meeting;
• The board asked for a status on the kioskthat is to be installed at the front
entrance at the March meeting;
* Mick noted the wood benches throughout the grounds need to be sanded
and refinished once it warms up;
■ The Friends of the Library fixed the DVD slippage issue by purchasing
tension rods to keep the DVD's sitting upright and to the front of the book
shelf. Robbie noted that the Friends group also replaced a clock that wasn't
working. Mary E.would like a letter to be sent to the Friends thanking them
for their attention to the needs of the library.Laura will draft a letter for
Mary to review that will go to Mick to sign, as she is the new Chair.
5.5 City Council Report
* Councilman Ovall stated there are no new council actions or library issues at
this time;the Ice Arena project has been their focus recently and funding is
the latest of their discussions.
5.6 Patron Services Supervisors Report
Brandi highlighted the following from her report:
* The revamped Locally Growin Fundraiser (used to be called High 5) now has
100% of the proceeds and goals staying with the local library. Elk River's
goal is to raise$1,000 and use that money towards STEM (Science,
Technology,Engineering and Math) education.
• Axis 360 is one of two platforms being added to the digital collection.Axis
360 is similar to Overdrive,but is less expensive. The other platform is MN
Writes MN Reads which is headed up ty the Metropolitan Library Service
Agency as a way for local authors to self-publish and share their eBooks.
There will be a writers contest in April or May for MN Writes MN Reads.
• New for 2018 the MN Library Association Legislative Committee is working
on a virtual component to make the important legislative work accessible to
library supporters. For more information,go to:
1,,1>i-wc. ann1i1)ra_ association.or /?i a$ L e=zslativcCOMMIttee#events.
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January 23,2018
In the next few months, GRRL will be distributing`binge boxes'of DVD.
These are boxes of donated DVD's put together by genre. For example,one
binge box is the entire collection of the Indiana Jones movies combined with
the Lara Croft Tomb Raider movie.
5.7 Library Services Coordinator Report
Robbie highlighted the following from her report:
▪ On the first Tuesday and Thursday of the new library hours, staff
counted 25-30 patrons using library between 10 am and 12 pm. Robbie
will provide more official stats at the March meeting. Patron feedback
has been positive with most patrons appreciating that the library is
opened at the same time every day now.
* Laura from the Library is on the newly formed `social media'team.They
are conducting a pilot project at a few branches.
* The library had good participation in their STEM class presented by the
Sherburne County 4-H;this is why funds from the Locally Growin
fundraiser will be focused on STEM.
▪ The Julie Kramer author visit didn't have great attendance—probably
because of a winter storm that evening. The people who attended gave
great feedback. Robbie will have other authors visit throughout the year.
* Thanks to a generous donation from an anonymous donor,the library
was able to give about 12 boxes of young adult books to Ivan Sands so
they can start their own library.Robbie said they have made a good
connection with Ivan Sands and she will work to maintain that
connection with them,as well as with Spectrum.High School.
• The library will be starting a Teen Book Club starting in January,basing it
on the model Robbie witnessed in St. Paul.The book club will be run by
the teen members and library staff will only act as overseers.This has
been a very successful model in St.Paul so Robbie hopes it will be
equally successful here.
5.8 GRRL Trustee Report
Mary was reappointed to the GRRL Board.
* The fundraising committee raised 65,000; their goal was 85,000.
▪ Mary is on the newly formed Safety and Security Committee formed to
help keep libraries and staff safe; for example,in some of the smaller
communities the recommendation is to make sure police drive by the
library branches.
6. Adjournment
There being no further business, Chair Eberley adjourned the meeting of the Elk River
Public Library Board at 7:10 pm. The tour of the facility will follow.
Elk River Public Library Board Page 5
January 23,2018
Minutes submitted by Laura Wetch.
Tina Allard,City Clerk
Mick Stoffers,Chair